Ukraine to Chilterns Charitable Incorporated Organisation Annual Accounts For the year ended 31 March 2025 Charity Number 1200220
PAGE Administrative Infomiation Trustees Report Receipts and payments account Statement of Assets and Liabilities Notes to the Accounts io
ADMINISTRAllVE INFORMATION Charlty Name: Ukraine to Chilterns Charitsble Incorporated Organisation Charlty registratlon number: 12(K1220 Registered Office: Green Pasture5 Lower Road Loosley Row Prince5 Risborough Buckin8hamshire HP27 OPF Trustees: Mrs Louisa Spearing (Chairl Mrs Olena Boboshko-Harbuz Mrs Caroline Gulllver ITrea5urerl Rev Susan Claire Hughes Mrs Marie Louise Morley Mrs Eli2abeth Thomas-Davies Mrs Nataliia Za8rebelna Bankers: National Westminster Webslte.. ukralne2chilterns.com
Trustees. Report The Board of Trustees presents its Trustee< Report and financial statements for the year ended 31 March 2025. The financial ststements have been prepared in accordance with the accounting policie5 set out in note I to the accounts and comply with the charitws constitution and the reqU1ments of the Charities Act 2011. Alms and Objertives The objects of the Charity are twofold: To relieve the need5 of Ukrainians 8ranted refugee ststus under the Homes for Ukraine scheme and their hosts in Princes Ri5borough, Loosley Row. LaY Green, Speen and other nearby villa8e5 in the South Buckinghamshire Chiltems area, by the provision of practical and financial assistance, advice and supporL The provision of facilities for recreation or other leisure time occupation with the object of improving the conditions of life of those persons who a Ukrainian refugees in this country underthe Homesfor Ukraine scheme. Revlew of achlevements As we mark the third anniversary of the Ukraine to Chiltems charity, we reflect on a year of continued support, creatlvity, and community resilience. Our mission to help Ukrainian refugees and their h05t families in Buckinghamshire and the Chilterns remains as vital a5 ever, and our network of volunteers, partners. and supporters continues to grow. On 23 February 2025, we gathered for a movln8 service at St Marfs Church to commemornte the third anniversary of the conflict and our Charitvs founding. The event brought together 8uests. hosts. and supporters to reflect. remember, and renew our commitment to supporting those affected by the ongoin8 war. Regular Actlvltles and Support Creative Conversation Meetings Our monthly Creative Conversation sessions at The Dairy* Culverton Farm, have become cornerstone of our community. offering a welcoming space for Ukrainians and locals to connect through art. language, and shared experiences. These meetings are held on the last Saturday of each month, from 1-3pm. Moker and Fixer Workshops On the third Sundayof every month. also atThe Dairy. we host Makerand Fixer sessions. These hands-on gatherings bring together people of all ages to build, repair. and create strengthening practical skills and friend%hips alike. Fireside Chot & Culturt71 Presentations We were delighted to partner with the Chiltern Open Air Museum for a fireside chat and presentation exploring different cultures and what they mean to those now living in England. We also supported the production of a Short Ukrainian film and held the premierat Pinewood Studio5. These events have helped foster understanding, celebrate diversity, and share personal stories within our wider community.
Prartical Help and Guldance We have extended our Trustees to include of our Ukrainian guests. We feel strongly that they should have an active Say in how we manage this, their charity- Their knowledge of the most pressing Issues affecting Ukrainian5 and how we can best SUPPOrt them is invaluable. Viso Extensions and Support This year. we have provided significant assistsnce to families navigating the complex process of extending visas. Our team has offered Buidan, infomiation. and hands-on help to ensure that Ukrainian guests can remain safe and settled in the UK. Slgnposting ond Information We offer up-to-date information and signpostin8 to seTvices, helping families access education, healthcare, employment, and other essential support. To aid in th55 we are working on improving our current webslte to make it more accessible. Clothes 8arn Our Clothes Barn. run by a team of volunteers. continues to provide essential clothin8 and supplies to families in need, ensuring that everyone has acce55 to seasonal and sultable attire. The barn, use of which is generously donated free of charge. provides a space for donated and new items of clothing to be collected, tried on and distributed among Ukrainian familie5. Flnanclal Support: Grants and Opportunltles Educotionol ond Extmcurriculor Grants We have awarded grants to help children access educational resources and extracurrlcular activitles, supporting their learning, wellbeing. and inte8ration into local schoo15 and clubs. We have also continued to offer'moving on, 8rants to our adult Ukrainian community. Short Film Pmjett A highlight of the year was helplng a group of young Ukrainians brin8 their short film to market, culminatin8 in a premiere at Pinewood Studios. This project showcased their talent and resilience, and gave our community a powerful platform for storytelling. Family Actlvltles and Sodal Events Kop Hill Climb & Soap 8ox Challenge At the Kop Hill Climb event, the soap box challenge- includin8 months of building and a weekend of racin8, is alway5 a huge success bringing together Ukrainian and English families for teamwork, reativlty, and fun. Flnandal Revlew The overall result for the year ended 31 March 2025 was è defictt on the general fund of £1,507. Income was achieved through a combination of grants. donations and gift aid claims. and we are immensely grateful to all who have supported us. Expenditure has largely been by way of 8rants. both for Under 18s and adults as noted above. Unrestrirted fvnds at 31 March 2025 amounted to £8.452 with a further £878 being held in the restricted fund. All funds are held at National Westminster Bank.
Reserves Policy The Trustees aim to maintain free reserves in unrestricted fund5 of at Seast £l.OLKI. The Trustees consider that this level will provide sufficient funds to respond to applications for grants and ensure that welfare support and governance costs can be covered. Looking Ahead The need for our support remains as pre5sin8 as ever. with the war in Ukraine continuing and families facing ongoing challenges. We are proud of the stron& supportive community we have built together, and we remain committed to providing practical help, creative opportunities. and a warm welcome to We are deeply grateful to our trustees. volunteers. donors, and partners-your generosity and dedication make everything we do possible. For more information, to get involved. or to support our worK please visit our website or contact us dlrectly. Structure, Governance and Management Govemlng Document: The or8anisation is a charitable incorporated or8anisation registered as a charity on 31 Au8USt 2022 and governed by Its Constitution. Charlty Trustees: The Trustees who held office at the end of the year under review a set out page 3. The first charity Trustees. appointed on 31 August 2022. and their periods of appointment were as follows-. Mrs Louisa Spearing (Chalrl Mrs Louise Brooks-usher Isecretsryl Mrs Catherine Collet-Fenson Mrs Caroline Gulliver (Treasurer} Mrs Elizabeth Thomas-Davies Hi5 Honour Christopher Tyrer DL 4 years 4years 3 years 3 years 2 years 2 years Mrs Louise Brooks-usher Igned as a Trustee on 21 Novernber 2024. His Honour Christopher Tyrer DL was reappointed as a Trustee on 31 August 2024 and resigned a5 a Trustee on 20 February 2025. Mrs Elizabeth Thomas-Davies was reappointed as a Trustee on 31 August 2024 for a period of 3 years. Mr5 Catherine Collet-Fenson resigned as a Trustee following the conclusion of her term of office on 30 August 2025. Mr5 Caroline Gulliver was reappointed as a Tmstee on 31 August 2025 for a period of 3 years New trustees are appointed by the existing trustees having regard to skills. knowledge and experience needed for effective administration of the CIO. New trustees serve for a period of three years after which they may put themselves forward for re-appointment. Mrs Ola Cross and Mrs Marie Louise Morley were appointed at a meeting of the Trustees on 3 November 2022 for a period of 3 years. Mrs Ola Cross resigned as a Trustee on 30September 2024. Mrs Olena Boboshko-Harbuz V•WS appointed at a meeting of the Trustee5 on 2 October 2024 for a period of 3 years.
Mrs Nataliia Zagrebelna and Rev Susan Hughes were appointed at a meeting of the Trustee5 on 20 February 2025 fora period of 3years. The Trusiees consider themselves as comprising the key management personnel of the Charity in charge of direrting and controlling its activities and running and operating the Charity on a day to day basis. All trustees give of theii time freely and no trustee remuneration was paid in the year. The Trustees consider that neither an audit nor an Independent examlnation is required for this year under section 144 of the Charities Att 2011 as the gross income of the charity is less the £25,OCX). Mrs Louisa Spearing CHAIR ofTRUSTEES
Ukraine to Chilterns Charitable Incorporated Organisation Receipts and Payments Account forthe year ended 31 March 2025 Year ended 31 March 2025 General Rertricted Totsl Funds Funds Year ended 31 Marth 2024 General Restrirted Totsl Fund5 Funds RECEIPT5 Grants Donatlons Fundraising Gift Aid Interest 5,7(M) 1,887 1,671 7.21X) 12,9C 1,887 1,671 866 1.328 2,194 135 2,801 135 4.129 127 9.385 127 16,585 1.328 7,2 Payments Individual grants Entertainment Gifts Goods and services Ukrainian business support Clothes barn Fundraising expenses 3,560 1,775 5,335 5CKI 2,335 421 222 635 6,030 8,365 421 222 1,835 60 174 74 174 74 1,2 347 4.023 347 11,253 4,308 1.775 6.083 7,230 Excess of receipts over payments 11,5071 14471 {1.9541 5,362 1301 5,332 Transfer between funds 75 {751 14301 430 Net funds at l April Net Funds at 31 Marc 9,884 8.452 11,284 9.330 4.952 9.884 5.952 11,284 878 1,4(X) Approved by the Trustees on 17 September 2025 and signed on their behalf by: Mrs Louisa pearing CHAIR of TRUSTEES
Ukraine to Chilterns Charitable Incorporated Organlsation Statement of Asset and Liabilities as at 31 March 2025 General Restrlcted Funds Funds Total Monetary Assets Natwest Business Current account 1.141 1,141 NatWe5t Business Reserve account 7,311 205 7,516 Other monetary assets 673 673 TOTAL 8.452 878 Statement of Asset and U•bllltles as at 31 March 2024 Generdl Fund$ Total Funds Monetary Assets Natwest Bu%ness Current account 9)3 903 Natwest Buslness Reserve account 8,981 10,381 TOTAL li,Z84
Ukraine to Chilterns Charitable Incorporated Organisation Notes to the knunts Accounting Policies lal Basis of preparation and assessment of going concern The accounts have been prepared in accordance with the requirements of the Charitles Act 2011 on reteipts and payments basis. Funds Restritted fund5 are funds which are to be used in accordance with specffic strIctl0nS imposed by the donor or the Constltutlon. The movement in $trIcted funds durin8 the year were: Balan¢¢ blf Recelpts Payments Trnnsfevs Balance Fllm Night proceeds NARIC certificate Independent LNing TESOL Qualification 878 450 878 14501 I4) 925 11,775) 75 (75) i?Z8 878 Unrestrlcted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include desi8nated funds where the Trustees, at their dlscretion. creote a fund for a specific purpose. There a currently no designated funds. There We no non-monetary assets, liabilities or provlsions at 31 March 202512024: None)