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2023-09-30-accounts

AYLSHAM & DISTRICT CARE TRUST

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 SEPTEMBER 2023

Registered Charity No. 1199996

Company No. CE029927

AYLSHAM & DISTRICT CARE TRUST

CONTENTS OF THE FINANCIAL STATEMENTS for the period ended 30 September 2023

Page
General information 1
Trustees’ report 2 - 4
Independent examiner’s report 5
Statement of financial activities 6
Balance sheet 7
Statement of cash flows 8
Notes to the financial statements 9 - 15

AYLSHAM & DISTRICT CARE TRUST

Reference and Administrative Details for the period ended 30 September 2023

Charity registration number: 1199996
Company number: CE029927
Trustees: Helen Saunders (resigned 19 September 2023)
Helen Bailey
Sally Homfray-Davies
Ray Horne
Derek Player
Jenny Manser
Paul Hare (appointed 4 September 2023)
Claire Gilbert (appointed 17 October 2023)
Chairperson: Vanessa Scargill
Executive: Philip Macdonald
Principal office: The ACT Centre
St. Michaels Avenue
Aylsham
Norfolk
NR11 6YA
Bankers: Barclays Bank Plc
Aylsham and North Norfolk
Leicester
LE87 2BB
Independent examiner: Sexty & Co
Chartered Certified Accountants
124 Thorpe Road
Norwich
NR1 1RS
Solicitors: Hansells Solicitors
12 - 14 The Close
Norwich
NR1 4DS

1

AYLSHAM & DISTRICT CARE TRUST

TRUSTEES’ REPORT For the period ended 30 September 2023

The trustees present their report and the financial statements of the Charitable Incorporation Organisation (CIO) for the period ended 30 September 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ (FRS 102) in preparing the annual report and financial statements of the CIO.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Aylsham & District Care Trust (working names Aylsham Care Trust and ACT) is governed by its foundation model constitution and was registered with the Charity Commission on 8[th] August 2022, registration number 1199996, as a Charitable Incorporated Organisation (CIO) whose primary objects are as stated on page 2

Method of appointment or election of Trustees

The constitution provides for a minimum of 4 and a maximum of 12 Trustees.

The appointment of Trustees is by an application process and interviews sanctioned by the board of Trustees. The Trustees induction process is conducted by the Chair of Trustees with support from the Executive Team.

Organisational structure and decision making

Responsibility for charity governance lies with the board of Trustees which delegates the day to day operating responsibility to the Chief Executive.

The Board of Trustees meet on a quarterly basis as a board and takes reports from two quarterly committees:

Risk management

The trustees have continued to assess the major risks to which the charity is exposed. Risks are identified for scrutiny by relevant committees through our organisational risk register which interprets the likelihood and impact of these risks. We remain alert to our responsibility for meeting statutory health and safety requirements and there have been no significant incidents during the period under review.

2

AYLSHAM & DISTRICT CARE TRUST

TRUSTEES’ REPORT (continued) For the period ended 30 September 2023

OBJECTIVES AND ACTIVITIES

Objectives of the charity

The object of the charity is for the public benefit of people living primarily but not exclusively in Broadland and North Norfolk, the relief and assistance of people in need by reason of age, ill-health, disability, financial hardship, or other disadvantage; the protection and preservation of physical and mental health, by providing appropriate care and support services in such was as the Trustees think fit.

Activities of the charity

The main activities of the charity include the following:

Public benefit

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit .

Volunteer contribution

Volunteer contribution is a significant part of the organisation. At 30 September 2023 we had 48 volunteers support in the various areas of activity.

Achievements and Performance

A summary of our main achievements during the period are as follows:

During the period the following feedback was received from staff and demonstrates the employment impact of the charity:

  1. I can’t believe where the last fourteen months have gone since I joined the “ACT family”

  2. Thank you for all your help and support this year

  3. My job is great and I really love coming to work each day

3

AYLSHAM & DISTRICT CARE TRUST

TRUSTEES’ REPORT (continued) For the period ended 30 September 2023

Achievements and Performance (continued)

During the period the following feedback was received from our users, demonstrating the impact on service users and the community:

  1. Unfortunately he cannot come to the ACT centre anymore as he is too unwell. I cannot tell you how much I appreciate your care and kindness. It will be very hard to find somewhere where he’d get the same care, I really appreciate it.

2. My daughter brought me to the ACT centre for a meal when I was feeling very down. I now come to lunch club every Monday and Thursday. I am made really welcome and ACT is a real lifeline for me.

FINANCIAL REVIEW

At the period-end, the charity’s total reserves were £1,182,043. Restricted fund reserves were £Nil and unrestricted reserves were £1,182,043.

All assets and liabilities of the unincorporated trust were transferred to the Charitable Incorporated Organisation (CIO), and have been treated as opening balances within the CIO. Opening balances introduced from the unincorporated trust were £Nil of restricted fund reserves and £1,264,544 of unrestricted reserves.

The financial statements for the period ending 30 September 2023 show that we had total income of £219,616 and our expenditure totalled £302,117, resulting in an overall deficit of £82,501.

Our reserves policy has two aims, as follows:

The Trustees have calculated that closure liabilities would amount to around £100,000.

Thus, the Trustees have settled on a Reserve target of £150,000, which also allows a buffer of £50,000 in addition to closure costs, to allow core activities to continue were the charity to encounter a period of unforeseen difficulty.

As at 30 September 2023 the charity’s free reserves before designations were £274,000.

ON BEHALF OF THE TRUSTEES:

Mrs V Scargill (Chair of the Trustees)

Date: 30 July 2024

4

AYLSHAM & DISTRICT CARE TRUST

INDEPENDENT EXAMINER’S REPORT for the period ended 30 September 2023

I report to the charity trustees on my examination of the accounts of the charity for the period ended 30 September 2023 which are set out on pages 6 to 16.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A M Orves (FCCA, FCA) For and on behalf of Sexty & Co Chartered Certified Accountants 2a Church Street North Walsham Norfolk NR28 9DA

Date: 30 July 2024

5

AYLSHAM & DISTRICT CARE TRUST

STATEMENT OF FINANCIAL ACTIVITIES for the period ended 30 September 2023

Note
Income from:
Donations, grants and legacies
2
Charitable activities
3
Investment income
4
Total income
Expenditure on:
Raising funds
5
Charitable activities
6
Support costs
7
Governance costs
8
Total expenditure
Net (expenditure)/ income
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
14
Total funds carried forward
14		 Unrestricted
Funds
Restricted
Funds
Total 30
September
2023
Total 31
March 2023
£
£
£
£
28,009
47,408
75,417
-
143,156
-
143,156
1,043
-
1,043
-
172,208
47,408
219,616
-
13,492
-
13,492
183,846
39,608
223,454
-
51,116
7,800
58,916
6,255
-
6,255
254,709
47,408
302,117
-
(82,501)
-
(82,501)
-
-
-
-
-
(82,501)
-
(82,501)
-
1,264,544
-
1,264,544
-
1,182,043
-
1,182,043
-

The notes on pages 9 to 15 form part of these financial statements.

6

AYLSHAM & DISTRICT CARE TRUST

BALANCE SHEET AS AT 30 SEPTEMBER 2023

Note
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors
Amounts falling due within one year
13
Net current assets
Net assets
Charity funds
15
Restricted funds
Unrestricted funds
Total charity funds		 30 September 2023
£
£
886,915
23,383
297,888
321,271
26,143
295,128
1,182,043
-
1,182,043
1,182,043		 30 September 2023
£
£
886,915
23,383
297,888
321,271
26,143
295,128
1,182,043
-
1,182,043
1,182,043		 31 March 2023
£
£
-
-
-
-
-
-
-
-
-
-		 31 March 2023
£
£
-
-
-
-
-
-
-
-
-
-
321,271
26,143		 -
-
1,182,043 -
-
1,182,043		 -
-
1,182,043 -

The financial statements were approved and authorised by the trustees on 30 July 2024 and were signed on their behalf by:

Vanessa Scargill (Chairperson)

7

AYLSHAM & DISTRICT CARE TRUST

STATEMENT OF CASHFLOWS 30 September 2023

Cash flow from operating activities
Net (expenditure)/income for year
Depreciation of tangible fixed assets
Decrease/(increase) in debtors
(Decrease) / increase in creditors
Loss/(Profit) on disposal of fixed assets
Net cash flow from operating activities
Cash flow from investing activities
Net cash flow from investing activities
Net increase / (decrease) in cash and cash equivalents
Cash and cash equivalents at start of period
Cash and cash equivalents at end of period		 30 September
2023
£
(82,501)

3,498
10,818
(12,212)

-


(80,397)



-


-



(80,397)

378,285

297,888		 31 March
2023
£
-
-
-
-
-
-
-
-
-
-
-

8

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

General information and basis of preparation

The Charitable Incorporated Organisation (CIO) constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the CIO is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the CIO will have been notified of the amounts and the settlement date. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Income from grants are recognised at fair value when the CIO has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Interest income is recognised as the CIO’s right to receive payment is established.

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.

9

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

Expenditure recognition - continued

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Tangible fixed assets

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on all assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Leasehold property improvements - 10% on reducing balance Motor vehicles - 20% on reducing balance Fixtures and fittings - 10% on reducing balance

Depreciation has not been provided for on freehold property as, in the Trustees opinion, the recoverable amount is greater than the carrying value.

Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at the settlement amount after any trade discount offered.

Employee benefits

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

Taxation

Aylsham & District Care Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the CIO to be able to continue as a going concern.

2. INCOME FROM DONATIONS, GRANTS AND LEGACIES

Donations and grants Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
28,009
47,408
75,417
-
28,009
47,408
75,417
-

10

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

3. INCOME FROM CHARITABLE ACTIVITIES

Fee income
Café income		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
103,051
-
103,051
-
40,105
-
40,105
-
143,156
-
143,156
-

4. INCOME FROM INVESTMENT

Bank interest Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
1,043
-
1,043
-

5. ANALYSIS OF EXPENDITURE ON RAISING FUNDS

Chief Executive Officer salary
Director of Operations salary
Consultancy costs
Other fundraising costs		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
6,844
-
6,844
-
2,981
-
2,981
-
2,400
-
2,400
-
1,267
-
1,267
-
13,492
-
13,492
-

6. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES

Café consumables
Wages and salaries
Pension/Life assurance costs
Other staff costs
Consultancy
Volunteer costs
Recruitment
Provisions
Service users
Total expenditure		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
24,376
500
24,876
-
135,492
32,707
168,199
-
2,692
-
2,692
-
376
-
376
-
16,710
-
16,710
-
-
6,401
6,401
-
269
-
269
-
265
-
265
-
3,666
-
3,666
-
183,846
39,608
223,454
-

11

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

7. ANALYSIS OF SUPPORT COSTS

Insurance
Printing, postage and stationery
Repairs/Renewals
Publicity
Rent/Rates
Light/Heat
Depreciation
Motor/Travel
Telephone
Cleaning/Household
Sundries
Contract hire
Bank interest/Charges
Training
Events
Professional fees		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
4,467
-
4,467
-
1,542
-
1,542
-
3,583
7,500
11,083
-
2,237
-
2,237
-
963
-
963
-
1,904
1,904
3,498
-
3,498
-
3,032
-
3,032
-
2,987
-
2,987
-
7,500
-
7,500
-
314
-
314
-
5,018
-
5,018
-
1,241
-
1,241
-
3,242
-
3,242
-
91
300
391
9,497
-
9,497
51,116
7,800
58,916
-

8. ANALYSIS OF GOVERNANCE COSTS

NALYSIS OF GOVERNANCE COSTS
Legal fees
Trustee expenses
Accountancy and Independent
Examination fees		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
2,650
-
2,650
-
1,325
-
1,325
-
2,280
-
2,280
-
6,255
-
6,255
-

The independent examiners remuneration amounts to an independent examination fee of £2,280 and other services of £5,565.

9. TRUSTEES’ AND KEY MANAGEMENT PERSONNEL REMUNERATION AND EXPENSES

The trustees neither received nor waived any remuneration during the period. The trustees did not have any expenses reimbursed during the period.

The charity considers that the key management personnel during the period comprised of the Chief Executive Officer and the Operations Manager. The total employee benefits of the key management personnel of the Charity were £42,280.

12

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

10. STAFF COSTS

The total staff costs and employee’s benefits was as follows:

Wages and salaries
Social security costs
Pension costs		 30
September
2023
31 March
2023
£
£
172,154
-
5,870
-
2,692
-
180,716
-

The average monthly number of employees was: 15 (March 2023 – Nil) and the average monthly number of equivalent employees during the period was as follows (including casual and part-time staff):

Administration
Service Delivery
No employee received remuneration amounting to more than £60,000 in
TANGIBLE FIXED ASSETS
Freehold
property
Fixtures &
fittings
£
£
Cost
At 1 April 2023
931,683
260,154
Additions
-
-
Disposals
-
-
At 30 September 2023
931,683
260,154
Depreciation
At 1 April 2023
111,221
190,203
Charge for the year
-
3,498
Eliminated on disposal
-
-
At 30 September 2023
111,221
193,701
Net book value
At 31 March 2023
820,462
69,951
At 30 September 2023
820,462
66,453		 Administration
Service Delivery
No employee received remuneration amounting to more than £60,000 in
TANGIBLE FIXED ASSETS
Freehold
property
Fixtures &
fittings
£
£
Cost
At 1 April 2023
931,683
260,154
Additions
-
-
Disposals
-
-
At 30 September 2023
931,683
260,154
Depreciation
At 1 April 2023
111,221
190,203
Charge for the year
-
3,498
Eliminated on disposal
-
-
At 30 September 2023
111,221
193,701
Net book value
At 31 March 2023
820,462
69,951
At 30 September 2023
820,462
66,453		 30
September
2023
31 March
2023
£
£
4
-
11
-
15
-
the period.
Total
£
1,191,837
-
-
1,191,837
301,424
3,498
-
304,922
890,413
886,915
931,683
260,154
111,221
190,203
-
3,498
-
-
111,221
193,701
820,462
69,951
820,462
66,453

11. TANGIBLE FIXED ASSETS

Assets were transferred into the CIO at cost less accumulated depreciation from the charity Aylsham & District Care Trust (Registered No. 296411) on 1 April 2023.

13

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

12. DEBTORS

Trade debtors
Other debtors, prepayments and accrued income		 30
September
2023
31 March
2023
£
£
8,303
-
15,080
-
23,383
-

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

REDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors, accruals and deferred income		 30
September
2023
31 March
2023
£
£

18,415
-
7,728
-
26,143
-

14. FUNDS RECONCILIATION

Unrestricted funds
General fund
Designated fund
Total unrestricted funds
Restricted funds
Restricted funds
Total restricted funds
Total funds		 Balance at
1 April
2023
Income
Expenditure
Transfers
Balance at
30
September
2023
£
£
£
£
£
1,214,544
172,208
(254,709)
-
1,132,043
50,000
-
-
-
50,000
1,264,544
172,208
(254,709)
-
1,182,043
-
47,408
(47,408)
-
-
-
47,408
(47,408)
-
-
1,264,544
219,616
(302,117)
-
1,182,043

The purpose of each restricted fund is given below:

Donor
Purpose
Dewing Grain
For new blinds in the Day Centre
Hobsons Charity
Donation for the shower bed in the Day Centre
Mr Applin
Donation towards Christmas events
Lottery Fund
Volunteer car scheme
Lottery Grant
Volunteers
Martin Laing Foundation
Refurbishment of shower and changing facilities
R C Snelling
Financial support for the cost of Lunch Clubs
Yorkshire Building Society Charitable
Fund
Charitable fund for shower trolley		 Amount
£
1,800
1,200
300
10,000
29,108
2,500
500
2,000
47,408

14

AYLSHAM & DISTRICT CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the period ended 30 September 2023

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible fixed assets
Current assets
Creditors due within one year		 Unrestricted
funds
Restricted
Funds
Total
30
September
2023
Total
31 March
2023
£
£
£
£
886,915
-
886,915
-
321,271
-
321,271
-
(26,143)
-
(26,143)
-
1,182,043
-
1,182,043
-

16. PENSION COSTS

The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the period was £2,692. The defined contribution liability is allocated to unrestricted funds.

17. RELATED PARTY TRANSACTIONS

There were no related party transactions during the period.

15