Trustees’ Annual Report for the period
From 27/7/22 Period start date To 31/12/23 Period end date
Charity name: Barrowden Village Hall CIO
Charity registration number:1199981
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a village hall and to promote for Barrowden and the surrounding area the provision of facilities for recreation or other leisure time occupations, supporting social amenity, health and well-being and to support social prescribing in the interests of health, welfare and improving the conditions of life. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hires to individuals, groups and clubs. Fund raising events and community events held by trustees. Public meetings, parish council business |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have read and abide by guidelines. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | The charity relies entirely on volunteers to act as trustees who give help, advice, support and fundraising as required. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The village hall is a focal point for community within Barrowden and the wider rural area. Many leisure and health based groups are held which benefit users physically, mentally and socially. The CIO engages with the community networks to identify community needs and to develop activities. The hall is available for private celebrations and events allowing local people to commune with their friends and neighbours in times of celebration and sorrow. It allows the community to attend parish council meetings, electoral events, public interest meetings and other gatherings of public importance. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | In good order. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | Generally reserves are held for emergencies and on going utilities bills. |
| Amount of reserves held | Para 1.22 | £10,000 or around |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is currently in good health. |
| Additional information (optional) You maychoose to include further statements where relevant about: |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Main funding is from hires and fund raising events held by trustees. For the current purposes of rebuilding, funds have been obtained from the Govt Dept of Levelling up – the Community Ownership Fund, National Lottery, philanthropic funds, fundraising events and donations. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk is users not hiring the hall, however in the past 100 years, this has not been an issue. Succession planning for trustees is vital to ensure the continuance of the charity, and people are encouraged to volunteer as trustees, particularly younger residents. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Trust deed, constitution dated 27/7/22 |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at AGM or co-option followed by election at following AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees Terms of Reference |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The CIO works with local charities through the CAB VCS network and with the Rutland Health and Well Being board. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Barrowden Village Hall CIO |
|---|---|
| Other name the charityuses | Barrowden Village Hall |
| Registered charitynumber | 1199981 |
| Charity’s principal address | 24 Wakerley Road Barrowden Rutland LE15 8EP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Valerie Fraser | Chair | |||
| Terry Curtis | Secretary | |||
| Robert Wright | Treasurer | |||
| Paul Diver | ||||
| Steven Preston | ||||
| Sara Barrett | ||||
| Brian Edwards | ||||
| Ann Hillier | ||||
| Charlotte Bradshaw |
7/23 - 31/12/23 | |||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Valerie Fraser
Position (eg Secretary, Chair Chair, etc)
Date
26/09/24
| INCOME | 2023 | 2022 |
|---|---|---|
| Hirings | 6,137 | 3,979 |
| Eventproceeds | 4,047 | 3,O42 |
| HSBCDevelopment | 1,050 | |
| lnterest | 2 | 3 |
| Shop Rent | 10 | |
| Donations | t,284 | 550 |
| Funding | 76,524 | |
| Other | 113 | |
| TOTAT INCOME | 88,101 | a,674 |
| EXPENDITURE | ||
| Advertising | 10s | |
| Alcohol licence | 70 | 10 |
| Water &sewage | 253 | 119 |
| Cleaning | 622 | 576 |
| Decoration/Maintenance | 1,095 | 2tt |
| Electricity | 4,590 | 1,267 |
| Fireextinguishers | 104 | |
| Audit fees | 450 | 432 |
| Halllnsurance | 594 | 488 |
| Perform ing Rights | 139 | 1,32 |
| Bank charges | 94 | 56 |
| ACREmembership | 48 | 40 |
| ACREtrainingcourse | 25 | |
| Donation | 400 | |
| Sundries | 2,064 | |
| NewVillageHall | 80,377 | 2,763 |
| TOTATEXPENDITURE | 90,396 | 6,189 |
| Excessoflncome Over Expenditurefor theYear | ||
| BARROWDENVILI.AGEHALtFUNDS | ||
| Balanceat1stJanuary 2022 | 29,706 | 27,221 |
| ExcessofExpenditure Over lncomefortheYear | 2,295 | |
| Excessoflncome Over ExpenditurefortheYear | 2,485 | |
| BALANCE ASAT31"DECEMBER2023 | 27,4Lt | 29,706 |
| 2023 | 20t2 | |
|---|---|---|
| CURRETfIA,SSETS | ||
| Cashatbank: | ||
| HSBCCurrent Account | 9,428 | 19,101 |
| HSBCoeposit | I | 103 |
| colf | 318 | |
| 16 | ||
| CAFCurrentA(count | L8.432 | |
| TOTALASSETS | 27,461 | 30.138 |
| CUBRET{IUABIUTIES | ||
| Credilors | 450 | 432 |
| NET ASSETS | 27,417 | 29,705 |
| R,EPRISETED SY | ||
| GeneralFundbalance | 71,4L1 | 29,706 |
| INCOME | 2023 | 2022 |
|---|---|---|
| Hirings | 6,137 | 3,979 |
| Eventproceeds | 4,047 | 3,O42 |
| HSBCDevelopment | 1,050 | |
| lnterest | 2 | 3 |
| Shop Rent | 10 | |
| Donations | t,284 | 550 |
| Funding | 76,524 | |
| Other | 113 | |
| TOTAT INCOME | 88,101 | a,674 |
| EXPENDITURE | ||
| Advertising | 10s | |
| Alcohol licence | 70 | 10 |
| Water &sewage | 253 | 119 |
| Cleaning | 622 | 576 |
| Decoration/Maintenance | 1,095 | 2tt |
| Electricity | 4,590 | 1,267 |
| Fireextinguishers | 104 | |
| Audit fees | 450 | 432 |
| Halllnsurance | 594 | 488 |
| Perform ing Rights | 139 | 1,32 |
| Bank charges | 94 | 56 |
| ACREmembership | 48 | 40 |
| ACREtrainingcourse | 25 | |
| Donation | 400 | |
| Sundries | 2,064 | |
| NewVillageHall | 80,377 | 2,763 |
| TOTATEXPENDITURE | 90,396 | 6,189 |
| Excessoflncome Over Expenditurefor theYear | ||
| BARROWDENVILI.AGEHALtFUNDS | ||
| Balanceat1stJanuary 2022 | 29,706 | 27,221 |
| ExcessofExpenditure Over lncomefortheYear | 2,295 | |
| Excessoflncome Over ExpenditurefortheYear | 2,485 | |
| BALANCE ASAT31"DECEMBER2023 | 27,4Lt | 29,706 |
| 2023 | 20t2 | |
|---|---|---|
| CURRETfIA,SSETS | ||
| Cashatbank: | ||
| HSBCCurrent Account | 9,428 | 19,101 |
| HSBCoeposit | I | 103 |
| colf | 318 | |
| 16 | ||
| CAFCurrentA(count | L8.432 | |
| TOTALASSETS | 27,461 | 30.138 |
| CUBRET{IUABIUTIES | ||
| Credilors | 450 | 432 |
| NET ASSETS | 27,417 | 29,705 |
| R,EPRISETED SY | ||
| GeneralFundbalance | 71,4L1 | 29,706 |