CHARrrY NUMBER: 1199749 PLASNEWYDD OUT OF SCHOOL CLUB REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD EMOED 31 AUGUST 202S Bevan Bucklanfj Ltd Chartered AOuntantS and Statutory Auditors SWANSEA
PLASNEWYDD Out OF SCHOOL CLUB CONTENTS OF THE FINANCIAL STATEMENTS FOR PERIOD ENDED31AUGUST2025 PAGE Trustee's Annual Report Independent Examinerfs Report R&¢èipls and Payments Account Statement of Assets and 'abilitIeS
PLASNEWYDD OUT OF SCHOOL CLUB TRUSTEE'S ANNUAL REPORT FOR PERIOD ENDED31AUGUST 2025 Forward from the Trustees We are all parents of children attending the after-school club. and support its role as a charity and value ils provision of affordable. high-quality childcare. The club's focus on play creates and unique leaming environmenL distinct from school, and provides important social opportunities for chiklren. We place strong emphasis on affordability for parents and this is reflected in the competitive rates. We are confident in the high standards of safety, allowing chiklren to explore appropriate risk in play which give parents confidence in the quality of care. We take our safeguarding resFX)nsibilib"es seriously, acting appropriately and seeking appropnate advice and suppose eneVer required. We are proud to offer the Real Living Wage lo all stsff, reccfjnising the fantasts"c work the team do in conlribuling positively lo the provision. We'd like lo offer particular thanks lo the experienced. knowledgeable. and child-centred manager, who knows ea¢h ¢hild well and maintains strong stru¢ture$, values and standards. Children report that they enjoy the freedom to play, the range of aclivrties, and time spent wlh friends, speak warmly of staff, and feel confident that any wome$ are listened lo and addressed promptly in a positive, child-friendly way. Suslo, Jo, Lou, Andy and Lourn ITru$teo8)
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2025 Main purpose Plasnewydd Out of School Club IPOOSCI has been in operab.on for over 30 years. The organisab.on be¢ame a Charitable Incorporated organisab.on ICIOI in 2022. POOSC'S purpose is lo facilrtate high qualty play opportun"e$ for children aged 4-11 ye8rs. 8nd high quality, affordablè childcarè for parèntslcarws. Our chartsble objectives are.. 'To provKle the necessary faCIle$ for the daily care, recreation and education of children out of school hours and lo advance the educat and training of the persons in the pr()vision of such care. e<Ju¢abon and re¢reab"onal tsulib"es." It is important lo us that we ueale a welcoming environment and one where each Child who attends our seth'ng, which is based in a local primary school (Roath Prakl feels safe, seen and heard. In the academic year September 2024 to July 2025 (accounts cover the period September 2024 to August 20251 we continued to prove after-scho(A childcare and play opportunib"e5 lor children from local primary schools. Both primary schoo15 have a high number of farnilies from Global Majonty Communitie5, and we ensure our provision is welcoming and aece$$ible lo all." however, il should noted that our capaaty is limited and we have a wailing list in operation for places MonLlay lo Thursday. Stafflng An addits'onal member of staff with a Level 3 in Playwork joined the POOSC staff team in October 2024. In July 2025, one of our team re-applied lo ¢onlinue working as a Community Mentor with the Welsh Government lo support Iheii work in making Wales an AnRaCIst Nats'on by 2030. Their applicab'on was successful. The setting is fortunate to benefft from a diverse, skills staff team. Our staff members speak Arabic, Romanian and Spanish in addition to English. Cyn•fin IB•longlngl 11 is our hope that each child attendirwJ POOSC feels a Sense of belonging in the after-school club. Our staff team understands the importance of repre3entatson and as such our toys and resources are representslive of the community and the wider worfd we live in. We acknowledge and celebrate the rich cultural influences and herrtage of our families and ensure our ath.vty planning indude$ opportunits'es lor us to talk about and explore other curtures and lailh.
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2025 Cynefin (Belonging) conL Staff are happy tr) sharè their travèl èxperiences wth thè thildrèn and have brought items from countries such as India, Iraq, Peru, Romania, St Luaa and of course Wales. We include the use of incidental Welsh in the setting and indude activities that celebrate Welsh culture - for example St tWnwen's Day in January and St David's day in Maich. Activities induded both craft and cooking ath'vities. Amongst the families and children, a range of languages are spoken- induding Italian, Tigrinya, French. Urdu. Romanian, Spanish. Dutch. Nepali, Mandarin and Greek. Embod Playwork prfnclplès Our aim Is to facilitate a range of Play opportunities that support children's well-being and development through indoor and outdoor play actIve$. Children ¢onlnbule lo the ath.vity planning and we facililale combinats'on of plannefj actwili¥$ and free play or chil&leil acb'vthes.
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2025 ActivitiesAfisitors We have had a number of activities and visitors. induding the popular Animal Zone UK. H•althy Snack W& provide a daily heathy snack as part of the provision. Saf¢guarding We had hyo safeguarding incidents during the year 1¢h ¥e dosed. Communleatlons Regular meets'ngs wrth the Boarfj and $taff team were held throughout the year. Polioe$ were reviewed and our Ants'.Racist Policy for the setting was signed off by Trustees. We maintain a good working relationship with the headteachers of both schools and other members of the staff team. They are very supporb've of the work we do. F••dback from stsff: "Really great opportunty lo leam from my colleagues"
PLASNEWYDD OLrr OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2025 Feedback from parents and children: "She never wants to leave after-scho dub. "The actIveS are great and they love it when you get the snake man in- Flnanclal revlow Incomè was Similar to 2024 with £42.503 $e¢ured through fee$. Expenditure was £46,297 l&aving a resulting deficit of £3,794. Recognising the cost ol living crisis and the impact of fees raises on parents. the Trustees made the decision to acrEpt a deficit in the financial year. This was enabled by a healthy reserves pOs.0n. R•$•rv•$ poll¢y We hold a minimum of £10.000 in free cash reserves. representing approximately one quarter of tsper'ng costs. We have very low liabilits"es. 80 thls 1$ feft lo be an appropnate reserve. In line with our policy, we held £20,807 in free reserves at the end of the financAal year. sourc olfvnd8 Our source of fvnding 18 fees fty re9i$tralion and dub attendance. We sel these as low as possible lo make the dub acce$$iblo. K•y rl#k# Our main risks are.. • staff turnover.. recruitment in the sector is extremely challenging al the moment and posey a significant risk for the dub. Venu• lo$$ ¢r pri¢e In¢r¢•$.. we are dependent on antj grateful to the sc41ool for providing a venue but thi$ 1$ something that could change if they have mpethn9 needs. S•euring trust••s: by thèir nature. the club paren1$ are busy, working parents and we struggle al times lo re¢rurt members to the board. structure. govemance and management POOSC is a CIO with a signèd con$b"tub"on. Tw$tees are sele¢ted through an open recruilmenl process targeted at the school community. There is an induclion for new trustees and training IS required. The POOSC Board has 5 trustees including a Chair. Treasurer. Secretary and Safeguarding Officer. The charity runs from Roath Park Primary School. Perwvain Road, Roath Park, Cardiff, CF24 4BB.
PLASNEWYDD our OF SCHOOL CLUB TRLJSTEE'SANNUAL REPORT FOR PERIOD ENOED 31 AUGUST 2025 Charity Trustses Susie Ventris-Field Martina Portanli Andrew Fallows Laura Elizabeth McNutt Joanne Elizabeth Harris Louise Wynne-williams Position Appointed Chair 22nd July 2022 TreaSur 10th October 2022 Treasurer 3rd July 2025 Safeguarding Officer 22nd July 2022 Se¢relary 22nd Juty 2022 Trustee 3rd July 2025 Resigned 6th January 2026 Ind¢p•nd•nt •xamlnor Michael Jones Bavan Buckland Ltd Ground Floor. Cardigan House Castle Court Swansea Enterpri$• Park Swansea SA7 9LA D•¢laratlon• The trustees declare that they have approved the tnjstees. report above. Signed on behalf of the tharty's Iru$lee8'. Date.. 25.06.2026 Susannah V•ntrls-Flold Trusleelchair
PLASNEWYDD OUT OF SCHOOL CLUB INDEPENDENT EXAMINER'S REPORT FOR PERIOD ENDED 31AUGUST2025 I report lo the charity trustees on my examinab.on of the a¢wJnts of Plasnevrydd Out of School Club for the period ended 31st August 2025. RponsIbIlitieS and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Acri. I report in respect of my examination of the Trusys acLounts carried out under sects'on 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 14515llbl of the ACL Indondont oxamln•e$ $tst•m•nt I have completed my examination. I confirm that no material matters have cnme to my attention in connection with the examinatson giving me cause to believe that in any matenal respect.. accounting re¢ords were not kept in re8pe¢t of the Trust as required by section 130 of the Act,. or the accounts do not accord with those records., or the accounts do not comply the applicable requirements conceming the fomi and content of accounts sel out in the Charities (Accoun15 and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which 1$ not a matter Considered as part of an independent examinati. I havè no ¢oneerns and have come across no other matters in connection with the examination to which attention should be drawn In this reptsrt in order lo enable a pfoper understsnding ol the ac¢ounl$ lo be reaehed. Date: 25.06.2026 Michael Jtsnes 8evan Buckland Ltd Ground Floor, Cardigan House Casfje Court Swansea Enterprise Park Swansea SA7 9LA
PLASNEWYDD OUTOFSCHOOLCLUB RECEIPTSAND PAYMENTSACCOUNT FOR PERIOD ENDED31AUGUST2025 Unrestricted Funds Totsl Funds Last y8ar to Ihe nearest to the nearest £ to thè neat £ RECWPTS Charitable Actlvitles Playgroup fees 42.503 42.503 42.503 42.503 44.717 44.717 Total Receipls PAYMENT8 Charltable Actlvitles Refreshments Resources Wages Rent Insurance Training Admin Sundry Governance Cost Professional fees Total Payments 1,724 1,037 36.458 1,724 1,037 36.458 1,714 875 32,162 3.800 527 31 307 85 459 150 641 113 459 150 641 113 1,669 46.297 1,669 46.297 1,699 41,200 Net of Recelpt81{Paymentsl 13,7941 13.794 3,517 Transfers Between Funds Cash Fund$ Last Yo•r End 24,601 24,601 21,084 Cash Funds Thls Year End 20,807 20,807 24,601
PLASNEWYDD OUTOFSCHOOLCLUB STATEMENT OF ASSETS AND LIABILITIES FOR PERIOD ENDED31AUGUST2025 Unrestrlcted Funds Total Funds Last Year to the nearest to the nearest É to the nearest É IY8Er8 Cash Funds Cash al Bank Cash in Hand Total Cash Funds 20,682 125 20,807 20,682 125 20,807 24,378 223 24,601 These accounts were approved by the twstees on 25.06.2026 and signed on their behalf by Susannah Ventrls-Fb¢ld Trusteelchair