Trustees, Annual Report for the period Period start date Period end date From 02 09 2024 To 01 09 2025 Section A Reference and administration details Charity name Marlborough Area Youth Forum Other names charity is known bv MAYF, The Forum Registered charity number (if any) 1199626 Charity's principal address Nowell House Kingsbury Street Marlborough Postcode SN8 IHZ Names of the charity trustees who mana8e the charity Trustee name Offtce Ilf any) Dates acted rf not forwhole year Name of person lor body) enikled t appoint trustee Ilf anvl Caroline Thomas Chair Mervyn Hall Lisa Farrell Nicola Rebbeck Ann Marr Wef 13111125 Names of the trustees for the charity, if any* {for example, any custodian trustees) Name Dates arted if not for whole year Names and addresses of advisers Ioptional information) Type of advlser Name Address Narne of chief executive or names of senlor staff members (Optional information) TAR Mareh 2012
Section B Structure, governance and management Description of the chariVs trusts th Constitution, adopted S July, 2022 Type of governing document How the charity is constitute(I Charitable Incorporated Organisation, registered 12 July, 2022 Trustee selection methods Appointed by a resolution at a meeting of the chariV5 current trustees. Additional governance issues (Optlonal information) While typically regarded as an affluent area, many young people in and around Marlborough face challenges such as lack of support for positive activities, poor mental health, and the lingering impact of Covid lock downs. Social skills have suffered and anecdotal evidence suggests thev continue to worsen, and a level of anti-social behaviour is evident with added risks from county line gangs, from neighbouring towns including Swindon and Devizes, now present. You may choose to include additional information. where relevant, about.. policie5 and procedures adopted for the induction and training of trustees; the charity's organisational strutture and any wider network with which the charity works; The Forum was established a5 3 CIO to raise funds and employ a youth worker to help develop the existing youth club which was struggling to be sustainable. relationship with any related parties; Now in our third year, the Forum has enabled the Marlborou8h Youth Club to run on a sustainable basis by securing grants and donations, from a wide number of sources including the Lottery, Wiltshire Community Fund, Wiltshire Council, Marlborough College, local supermarkets and generous individual and group benefattors. trustees, consideration of major risks and the system and procedures to manage them. Notwithstanding a number of recruitment attempts one of the Trustees continues to art as our Youth Worker for 10-15 hours a week and has attracted a group of 9-10 volunteers. The Forum support5 all volunteer5 to apply for enhanced DBS checks in line with statutory requirements, and they are asked to sign a Code of Condutt and receive Safeguarding Training via the NSPCC and the Youth Worker (for the local contextl. The Forum has kept its other policies up to date, including Complaints, Data Protection/GDPR Iwith an associated Privacy Notice), Whistleblowing, Equal Opportunities and Risk Management, using a planner to ensure these are reviewed to an agreed schedule. The youth club continues to open 2 nights a week offering a hot meal on both evenings along with 3 range of attivities. As in 2024, we also ran two half-day activity sessions lin May and August holidaysl with skateboarding and scootering tuition. a climbing wall and various indoor and outdoor sports. Hot dogs and burgers wefe also made available. The events March 2012 TAR
attratted over 150 local youngsters and gave us good publicity. We received significant local support financially for events and attivities with grants from local supermarkets and charities lin addition to those applied for from Wiltshife Council and the Wiltshife Community Foundation). Our income for 24125 took us over £25,000. We are able to continue make no chafge for any of the Youth Clubs activities or food to avoid any risk of discrimination against more vulnerable youngsters in the community. The clubs popularity grew over the year particularly amongst youngsters who typically shy away from the more formally structured sports clubs, cadets, scouts etc. Regular attendees have increased from c45-50 a night in 23124 to 70-100. Two of the original trustees continue in their roles as local town councillors with the number of Trustees increasing to five in total. The Forum is working with the town council to develop youth services on a broader basis (through the Youth Council) and an application has been made to reduce out rent to a fixed sum each year to reflect the work we do for the wider community. The key risks faced by the Forum are Risk Securing sufficient grant funding for our key costs (youth worker, hot food, rent, insurance/fees and third-party enrichment attivitiesl Attrattin8 and retaining volunteers to support the delivery of engaging activities and offer a personal. trusted relationship for the many youngsters seeking support and guidance Operationalising Safeguarding policies into day-to-day activities, particularly with new volunteers and as our numbers grow Mitigation Continued submission of grant requests, including from the National Lottery and Wiltshire Community Foundation Advertising through Fb page and personal contacts. Offering training that supports volunteers le.g. Food Hygiene and First Aid) Regular review of the risks using Youth Worker and Trustees experience. Maintenance of a Safeguarding Action Plan lin support of the policy). Trustee and volunteer training Risks are considered at every Trustee meeting and volunteers are encouraged to raise any concerns. TAR Mafch 2012
Section C Objectives and activities The objett of the CIO is to advance in life young people. aged 10 to 18 lor 25 with special educational needs) in Marlborough and the surrounding area through: lal the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life Ibl providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. Surnmary of the objects of the charity set out in its governing document The Trustees confirm that they have had regard to the Charity Commission's public benefit guidance when planning the Forum's activities. Main activities undertaken over 2024125 include ongoing support of our Youth Worker. benefiting from her personal passion and ability to attract volunteers Maintaining two youth club evenings a week, Wednesdays and Fridays, with the provision of hot food and activities including pool, table tennis, badminton, indoor football and basketball supported, where funding allowed. third parties to offer structured artivities Continuing to run half day sessions during school holidays to engage the wider community with support from the Marlborough Sports Forum Continuing to offer our services at no charge to our youngsters Liaison with local town council to promote youth work across the town Review of key policies including Safeguarding lannually} and others at least bi-annually. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Providing a safe place to go on a regular ba51S With engaging activities on offer is really important for young people to help build their confidence and social skills. Addltlonal details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about.. We are grateful for the many hours trustees and volunteers have spent listening and encouraging our young members. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. policy on grantmakin& policy programme related investment; Thanks also to our previous and new grant funders (National Lottery, Wiltshire Community Foundation, Wiltshire Council, Tesco, Waitrose and Charlie's Charity) and donors, including Marlborough College students, Marlborough Cricket Club and anonymous donors through the CAF. contribution made by volunteers. TAR March 2012
Section D Achievements and performance 2024125 was the Forum's third full year of operation and the focus moved to maintaining our offer to local youngsters and extending our reach to encourage members. operating two evenings a week, often with more structured attivities delivered by third parties, running half day holiday events. working with local sports clubs and cooking 'real hot food, for hungry youngsters. Summary of the main achievements of the charity durin8 the year o Funds received from grant applications and donations exceeding £25,OCrf) for the first time o Reviewed all key policies including Approach to Risk Management and Safeguarding o Volunteer recruitment to help us develop a stron& committed cadre of regular volunteers o Use of third parties Iwith the extra funding received) to provide more structured attivities Support for our trustee Youth Worker who carries the burden of our day-to-day activities. Section E Financial review Cash in bank at the financial year end {1191251 was £18.184. comprising £13.236 unrestricted funds and £4,948 restritted funds li.e. the balance of grants receivedl. Notwithstanding income of £26,078, in year expenses exceeded income by £842. Brief statement of the charitvs policy on reserves While the CIO is in a good financial position, the main financial risk remains insufficient fund raising via grants and donations. Therefore, if necessary, we will trim 'discretionary activities. to ensure that we maintain sufPicient reserves for 6 months of the financial year's budgeted core costs (rent, youth worker, food. fees and insurance). For 25126 that requires £10,850. This is deemed sufficient to continue operations while sourcing additional funds as our liabilities are restricted to any termination requirements for the Youth Worker. Details of any funds materially In deficit Not applicable Further financial review details (Optional information Our primary source of funds in 2024/25 was grants from Wiltshire Council, Wiltshire Community Foundation and local supermarkets/charitie5. We also received generous donations from Marlborough College students. You rnay choose to include additional information, where relevant about.. the charivs principal TAR March 2012
sources of funds (including any fundraising): how expenditure has supported the key objectives of the charity: The grant funds supported payment of our youth worker, third party activities, sports and activity equipment and provision of food; all key components of our offer to young people to meet the objects of the charity. investment policy and objectives including any ethical investment policv adopted. Our other major cost 15 rent payments for the Marlborough Community and Youth Centre on which we are in negotiation. Section F Other optional information Future Plans 2025126 will see a continued emphasis on keeping the YC operating twice a week with struttured activities to provide a safe, social space for youngsters with trusted adults they can talk to and get a hot meal. We hope to secure a second National Lottery grant for our core costs {50% a yeai over 2 years). a third grant from Wiltshire Community Foundation to support our free hot meal offer and provide third party supported activities. Another application will be made to Wiltshire Council's Marlborough Area Board to support the ongoing costs for the Youth Worker and Rent. We would also like to run a fund raising event using a free evening hire of the Town Hall provided by the Mayor. We also hope to secure a discount on the rent we pay to the town council, potentially saving over £4,000 pa. We will continue to work with the town council and the Sports Forum to help create a broad community engagement model bringing together multiple youth organisations. This is being supported by the Youth Council committee established last year and managed by the town council. Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charit$ trustees Signature(s) Full name(s) Caroline Thomas Position (eg Secretaryi Chair, etc) ffVlJ b4L Chair Date IW•2026 TAR March 2012
CHARITY COMMISSION FOR ENGIAND ANO WALES 1199626 Receipts and payments accounts CC16a For the perlod from To 0?1091?0?4 0110912025 Section A Receipts and pa ments Unieslrictèd funds 10t nFar4qt Endowniant funds to £ Re5lrl¢tod fund8 Total funds La•lar to tF tr)w•si £ to nTrar• £ to1 nfrar• É A1 R•¢•l ts Grants Cknwtsons 22,720 21720 3.359 14520 B,17a 3,359 Sub totalfGross income forAR) 22,720 24079 22.698 A2 A$so1 and investm•nt salos. sèt table . Sub total Totalrg¢9ipts 3,359 22,720 26,079 22,698 A3 Pa ments Youth wer TraveVEx yt food rrenl livi15 bscri LKmsIFeÈsllrLS y1 Cenler knre AdvertlS1 Ksclanews 180 185 ses 166 501 171 220 100 496 596 495 286 286 39 22 413 398 Sub totsl 5.895 21,028 2C920 13,280 A4 Asset and Inve$tm•nt purchases. (see table) Sub total Totalpaymonts 5,895 21.026 26,92D 13,268 Net of receipts/(payments) A5 Trnnsf•rs b•tween funds A6 Cash funds last year •nd Cash funds tths ygar ond 2,536 1.694 842 9,430 13,686 5.339 19.025 9.430 13,236 4.948 18.IB4 19,025 Section B Statement of assets and liabilities at the end of the period unStricted fvnds to nfrarest £ Restricted funds Endowment funds Cato90rt•$ O•talls to nMr•Jt £ to nDar•st £ B1 Cashfunds 13.236 Totsl cash funds 13,236 4.948 CCXX Rl a¢(xuThls ISSI
Unrn5lrf4d nds Restrfct•(I fundg Endowm•nt funds tonBarMt £ Details to r*rn•t £ Details rAwr•rt val B3 In¥•$tment a$$ots DÈtails CAvr•rt vlu• B4 Assfrts rotainfrd for th• charity'$ ovm uso Delails lIalIty r•lats6 B5 Lialxliti•s Suned by one or INsleeÈ on beha of all th8 tru5198S Snalre Narne Date of approval rHrfLL IFIrfAYI6 i? Z6 CCXX P2 account$ ISSI 1610512026
Independent Examiner'5 Report to the Trustees of Marlborough Area Youth Forum I report to the truslees on my examination of the accounts of Marlborough Area Youth Forum (the charity) for the year ended I" September 2025 Responsibilities and basis of report As the charity trustees of the CIO you are resrK)nsibl¢ for th¢ pr¢paration of the accounts in accordance with the r¢quir¢ments of the Charities Art 2011 ('the Acl'}. I report in respect of my examination of the charity's accounts carried out under section 145 of th¢ Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my allention in conneclion with the exarnination which gives me cause to believe that in. any material respecl.. accounting records were not kept in accordance with section 130 of the Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this rerM)rt in order to enable a proper understanding of the accounts to be reached. Signed: Alexander Blair 12 Kelham Gardens Marlborough Date.. 13th May 2026