Trustees, Annual Report for the period
Period start date
Period end date
From
02
09
2024
To 01
09
2025
Section A
Reference and administration details
Charity name
Marlborough Area Youth Forum
Other names charity is known bv
MAYF, The Forum
Registered charity number (if any)
1199626
Charity's principal address
Nowell House
Kingsbury Street
Marlborough
Postcode
SN8 IHZ
Names of the charity trustees who mana8e the charity
Trustee name
Offtce Ilf any)
Dates acted rf not forwhole year
Name of person lor body) enikled t
appoint trustee Ilf anvl
Caroline Thomas
Chair
Mervyn Hall
Lisa Farrell
Nicola Rebbeck
Ann Marr
Wef 13111125
Names of the trustees for the charity, if any* {for example, any custodian trustees)
Name
Dates arted if not for whole year
Names and addresses of advisers Ioptional information)
Type of advlser
Name
Address
Narne of chief executive or names of senlor staff members (Optional information)
TAR
Mareh 2012

Section B
Structure, governance and management
Description of the chariVs trusts
th
Constitution, adopted S July, 2022
Type of governing document
How the charity is constitute(I
Charitable Incorporated Organisation, registered 12 July, 2022
Trustee selection methods
Appointed by a resolution at a meeting of the chariV5 current trustees.
Additional governance issues (Optlonal information)
While typically regarded as an affluent area, many young people in and
around Marlborough face challenges such as lack of support for positive
activities, poor mental health, and the lingering impact of Covid lock
downs. Social skills have suffered and anecdotal evidence suggests thev
continue to worsen, and a level of anti-social behaviour is evident with
added risks from county line gangs, from neighbouring towns including
Swindon and Devizes, now present.
You may choose to include
additional information. where
relevant, about..
policie5 and procedures
adopted for the induction and
training of trustees;
the charity's organisational
strutture and any wider
network with which the
charity works;
The Forum was established a5 3 CIO to raise funds and employ a youth
worker to help develop the existing youth club which was struggling to be
sustainable.
relationship with any related
parties;
Now in our third year, the Forum has enabled the Marlborou8h Youth
Club to run on a sustainable basis by securing grants and donations, from
a wide number of sources including the Lottery, Wiltshire Community
Fund, Wiltshire Council, Marlborough College, local supermarkets and
generous individual and group benefattors.
trustees, consideration of
major risks and the system
and procedures to manage
them.
Notwithstanding a number of recruitment attempts one of the Trustees
continues to art as our Youth Worker for 10-15 hours a week and has
attracted a group of 9-10 volunteers.
The Forum support5 all volunteer5 to apply for enhanced DBS checks in
line with statutory requirements, and they are asked to sign a Code of
Condutt and receive Safeguarding Training via the NSPCC and the Youth
Worker (for the local contextl. The Forum has kept its other policies up to
date, including Complaints, Data Protection/GDPR Iwith an associated
Privacy Notice), Whistleblowing, Equal Opportunities and Risk
Management, using a planner to ensure these are reviewed to an agreed
schedule.
The youth club continues to open 2 nights a week offering a hot meal on
both evenings along with 3 range of attivities. As in 2024, we also ran two
half-day activity sessions lin May and August holidaysl with skateboarding
and scootering tuition. a climbing wall and various indoor and outdoor
sports. Hot dogs and burgers wefe also made available. The events
March 2012
TAR

attratted over 150 local youngsters and gave us good publicity.
We received significant local support financially for events and attivities
with grants from local supermarkets and charities lin addition to those
applied for from Wiltshife Council and the Wiltshife Community
Foundation). Our income for 24125 took us over £25,000.
We are able to continue make no chafge for any of the Youth Clubs
activities or food to avoid any risk of discrimination against more
vulnerable youngsters in the community.
The clubs popularity grew over the year particularly amongst youngsters
who typically shy away from the more formally structured sports clubs,
cadets, scouts etc. Regular attendees have increased from c45-50 a night
in 23124 to 70-100.
Two of the original trustees continue in their roles as local town
councillors with the number of Trustees increasing to five in total. The
Forum is working with the town council to develop youth services on a
broader basis (through the Youth Council) and an application has been
made to reduce out rent to a fixed sum each year to reflect the work we
do for the wider community.
The key risks faced by the Forum are
Risk
Securing sufficient grant funding
for our key costs (youth worker,
hot food, rent, insurance/fees and
third-party enrichment attivitiesl
Attrattin8 and retaining
volunteers to support the delivery
of engaging activities and offer a
personal. trusted relationship for
the many youngsters seeking
support and guidance
Operationalising Safeguarding
policies into day-to-day activities,
particularly with new volunteers
and as our numbers grow
Mitigation
Continued submission of grant
requests, including from the
National Lottery and Wiltshire
Community Foundation
Advertising through Fb page and
personal contacts. Offering
training that supports volunteers
le.g. Food Hygiene and First Aid)
Regular review of the risks using
Youth Worker and Trustees
experience. Maintenance of a
Safeguarding Action Plan lin
support of the policy).
Trustee and volunteer training
Risks are considered at every Trustee meeting and volunteers are
encouraged to raise any concerns.
TAR
Mafch 2012

Section C
Objectives and activities
The objett of the CIO is to advance in life young people. aged 10 to 18 lor
25 with special educational needs) in Marlborough and the surrounding
area through:
lal the provision of recreational and leisure time activities provided in
the interest of social welfare, designed to improve their conditions of life
Ibl providing support and activities which develop their skills, capacities
and capabilities to enable them to participate in society as mature and
responsible individuals.
Surnmary of the objects of the
charity set out in its governing
document
The Trustees confirm that they have had regard to the Charity
Commission's public benefit guidance when planning the Forum's
activities.
Main activities undertaken over 2024125 include
ongoing support of our Youth Worker. benefiting from her
personal passion and ability to attract volunteers
Maintaining two youth club evenings a week, Wednesdays and
Fridays, with the provision of hot food and activities including
pool, table tennis, badminton, indoor football and basketball
supported, where funding allowed. third parties to offer
structured artivities
Continuing to run half day sessions during school holidays to
engage the wider community with support from the Marlborough
Sports Forum
Continuing to offer our services at no charge to our youngsters
Liaison with local town council to promote youth work across the
town
Review of key policies including Safeguarding lannually} and
others at least bi-annually.
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)
Providing a safe place to go on a regular ba51S With engaging activities on
offer is really important for young people to help build their confidence
and social skills.
Addltlonal details of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant, about..
We are grateful for the many hours trustees and volunteers have spent
listening and encouraging our young members. Without this valuable
contribution of time, energy and expertise we would not have been able
to achieve so much.
policy on grantmakin&
policy programme related
investment;
Thanks also to our previous and new grant funders (National Lottery,
Wiltshire Community Foundation, Wiltshire Council, Tesco, Waitrose and
Charlie's Charity) and donors, including Marlborough College students,
Marlborough Cricket Club and anonymous donors through the CAF.
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
2024125 was the Forum's third full year of operation and the focus
moved to maintaining our offer to local youngsters and extending our
reach to encourage members. operating two evenings a week, often with
more structured attivities delivered by third parties, running half day
holiday events. working with local sports clubs and cooking 'real hot
food, for hungry youngsters.
Summary of the main
achievements of the charity
durin8 the year
o Funds received from grant applications and donations
exceeding £25,OCrf) for the first time
o Reviewed all key policies including Approach to Risk
Management and Safeguarding
o Volunteer recruitment to help us develop a stron&
committed cadre of regular volunteers
o Use of third parties Iwith the extra funding received) to
provide more structured attivities
Support for our trustee Youth Worker who carries the
burden of our day-to-day activities.
Section E
Financial review
Cash in bank at the financial year end {1191251 was £18.184. comprising
£13.236 unrestricted funds and
£4,948 restritted funds li.e. the balance of grants receivedl.
Notwithstanding income of £26,078, in year expenses exceeded
income by £842.
Brief statement of the charitvs
policy on reserves
While the CIO is in a good financial position, the main financial risk
remains insufficient fund raising via grants and donations. Therefore, if
necessary, we will trim 'discretionary activities. to ensure that we
maintain
sufPicient reserves for 6 months of the financial year's budgeted
core costs (rent, youth worker, food. fees and insurance).
For 25126 that requires £10,850.
This is deemed sufficient to continue operations while sourcing
additional funds as our liabilities are restricted to any termination
requirements for the Youth Worker.
Details of any funds materially
In deficit
Not applicable
Further financial review details (Optional information
Our primary source of funds in 2024/25 was grants from Wiltshire
Council, Wiltshire Community Foundation and local
supermarkets/charitie5. We also received generous donations from
Marlborough College students.
You rnay choose to include
additional information, where
relevant about..
the charivs principal
TAR
March 2012

sources of funds (including
any fundraising):
how expenditure has
supported the key objectives
of the charity:
The grant funds supported payment of our youth worker, third party
activities, sports and activity equipment and provision of food; all key
components of our offer to young people to meet the objects of the
charity.
investment policy and
objectives including any
ethical investment policv
adopted.
Our other major cost 15 rent payments for the Marlborough Community
and Youth Centre on which we are in negotiation.
Section F
Other optional information
Future Plans
2025126 will see a continued emphasis on keeping the YC operating twice a week with struttured activities
to provide a safe, social space for youngsters with trusted adults they can talk to and get a hot meal.
We hope to secure a second National Lottery grant for our core costs {50% a yeai over 2 years). a third
grant from Wiltshire Community Foundation to support our free hot meal offer and provide third party
supported activities. Another application will be made to Wiltshire Council's Marlborough Area Board to
support the ongoing costs for the Youth Worker and Rent. We would also like to run a fund raising event
using a free evening hire of the Town Hall provided by the Mayor.
We also hope to secure a discount on the rent we pay to the town council, potentially saving over £4,000
pa.
We will continue to work with the town council and the Sports Forum to help create a broad community
engagement model bringing together multiple youth organisations. This is being supported by the Youth
Council committee established last year and managed by the town council.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charit￿$ trustees
Signature(s)
Full name(s) Caroline Thomas
Position (eg Secretaryi Chair,
etc)
ffVlJ b4￿￿L
Chair
Date
IW•2026
TAR
March 2012

CHARITY COMMISSION
FOR ENGIAND ANO WALES
1199626
Receipts and payments accounts
CC16a
For the perlod
from
To
0?1091?0?4
0110912025
Section A Receipts and pa
ments
Unieslrictèd
funds
10t￿ nFar4qt
Endowniant
funds
to £
Re5lrl¢tod fund8
Total funds
La•l￿ar
to tF* tr)w•si £
to nTrar•￿ £
to1￿ nfrar•￿ É
A1 R•¢•l ts
Grants
Cknwtsons
22,720
21720
3.359
14520
B,17a
3,359
Sub totalfGross income forAR)
22,720
24079
22.698
A2 A$so1 and investm•nt salos.
sèt table .
Sub total
Totalrg¢9ipts
3,359
22,720
26,079
22,698
A3 Pa ments
Youth w￿er
TraveVEx
y￿t￿ food
rrenl
livi1￿5
bscri
LKmsIFeÈsllrLS
y￿1￿ Cenler ￿knre
AdvertlS1
K*sc*lanews
180
185
ses
166
501
171
220
100
496
596
495
286
286
39
22
413
398
Sub totsl
5.895
21,028
2C920
13,280
A4 Asset and Inve$tm•nt
purchases. (see table)
Sub total
Totalpaymonts
5,895
21.026
26,92D
13,268
Net of receipts/(payments)
A5 Trnnsf•rs b•tween funds
A6 Cash funds last year •nd
Cash funds tths ygar ond
2,536
1.694
842
9,430
13,686
5.339
19.025
9.430
13,236
4.948
18.IB4
19,025
Section B Statement of assets and liabilities at the end of the period
un￿Stricted
fvnds
to nfrarest £
Restricted funds
Endowment
funds
Cato90rt•$
O•talls
to nMr•Jt £
to nDar•st £
B1 Cashfunds
13.236
Totsl cash funds
13,236
4.948
CCXX Rl a¢(x*uThls ISSI

Unrn5lrf￿4d
nds
Restrfct•(I fundg
Endowm•nt
funds
tonBarMt £
Details
to r**rn•t £
Details
rAwr•rt val
B3 In¥•$tment a$$ots
DÈtails
CAvr•rt v*lu•
B4 Assfrts rotainfrd for th•
charity'$ ovm uso
Delails
lIa￿lIty r•lats6
B5 Lialxliti•s
Suned by one or INsleeÈ on
beha￿ of all th8 tru5198S
S￿nal￿re
Narne
Date of approval
rHrfLL
IFIrfAYI6
i?
Z6
CCXX P2 account$ ISSI
1610512026

Independent Examiner'5 Report to the Trustees of Marlborough Area Youth Forum
I report to the truslees on my examination of the accounts of Marlborough Area Youth Forum
(the charity) for the year ended I" September 2025
Responsibilities and basis of report
As the charity trustees of the CIO you are resrK)nsibl¢ for th¢ pr¢paration of the accounts in
accordance with the r¢quir¢ments of the Charities Art 2011 ('the Acl'}.
I report in respect of my examination of the charity's accounts carried out under section 145
of th¢ Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under section 145{5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirni that no material matters have come to my
allention in conneclion with the exarnination which gives me cause to believe that in. any
material respecl..
accounting records were not kept in accordance with section 130 of the Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this rerM)rt in order to enable a proper
understanding of the accounts to be reached.
Signed:
Alexander Blair
12 Kelham Gardens
Marlborough
Date.. 13th May 2026