2023-09-01-accounts

	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
	From	Period start date				Period end date
		Day 12	Month 07		Year 2022	Day 01	Month 09		Year 2023
Section A		Reference and administrationdetails
Charity name Other names charity is known by Registered charity number (if any) Charity's principal address				Marlborough Area Youth Forum
				MAYF, The Forum
				1199626
				Nowell House
				Kingsbury Street
				Marlborough
				Postcode				SN8 1HZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Ofce (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Caroline Thomas	Chair
	Mervyn Hall
	Lisa Farrell
	Nicola Rebbeck		From October 2023

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution, adopted 5[th] July, 2022 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation, registered 12[th] July, How the charity is 2022 constituted (eg. trust, association, company) Appointed by a resolution at a meeting of the charity’s Trustee selection methods current trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures

While typically regarded as an affluent area, many young people in and around Marlborough face challenges such as lack of support for positive activities, poor mental health, and ongoing disruption to education from Covid. Social skills have suffered, and a higher level of anti-social behaviour is evident with risks from county line gangs, from neighbouring Swindon, emerging.

Marlborough Youth Club, run by volunteers under the auspices of the Marlborough Community and Youth Project (MC&YP), went a long way to meet these needs but to be sustainable Marlborough needed a Youth Worker and the Forum was established as a vehicle through which a YW could be employed to run the YC and to manage the grants and fund raising that will be required to support the YW costs and YC activities.

Initial funding was received from Wiltshire Council’s Marlborough Area Board and the Forum has worked with the MC&YP to take on the running of the youth club (for 12

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to manage them.

– 18-year olds, -25 for those with SEND) and also reach out to support youth work in other parishes in the Marlborough Community Area. Once a Youth Worker was recruited the focus was to find additional volunteers, embed key policies, particularly Safeguarding, including DBS checks in line with statutory requirements, and reach out to other organisations to offer a programme of activities for our youngsters, who typically shy away from the more formally structured sports clubs, cadets, scouts etc. The trustees seek the views of youth club members, its youth worker and volunteers in deciding the activities to be run.

All three initial trustees are also local town councillors and are working with the town council to develop youth services on a broader basis. All trustees give their time voluntarily and received no remuneration or other benefits.

The Forum has also supported the Marlborough Area Poverty Action Group with the collection of donations and provision of Food Vouchers at Christmas. We are pleased to receive support from a number of organisations, including the council’s Area Board, Youth Action Wiltshire and Marlborough Town Council.

The key risks faced by the Forum are

Risk	Mitigation
Securing sufcient grant	Subscription to a grants
funding for our key costs	data base Submission of
(Youth Worker, evening	two grant requests from
meal, Community & Youth	National Lottery and
Centre hire and enrichment	Wiltshire Community
activities)	Foundationsubmitted
Attracting volunteers to	Advertising through Fb
support the delivery of	page and fyers in all local
engaging activities and	community spaces, pubs
ofer a personal, trusted	and cofee shops
relationship for the many
youngsters seeking support
and guidance
Operationalising	YC and Trustees experience
Safeguarding policies into	Creation of a Safeguarding
day to day activities with	Action Plan.
new volunteers	Trustees and volunteer
	training

Section C Objectives and activities

Summary of the objects of the charity set out in its governing

The object of the CIO is to advance in life young people, aged 10 to 18 (or 25 with special educational needs) in Marlborough and the surrounding area through: (a) the provision of recreational and leisure time activities

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document Summary of the main activities undertaken for the public beneft in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneft)

provided in the interest of social welfare, designed to improve their conditions of life (b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

The Trustees confrm that they have had regard to the Charity Commission’s public beneft guidance when planning the Forum’s activities. Main activities undertaken over 2022/23 include  recruitment of our frst Youth Worker and establishment of the key outcomes and actions we were seeking  re-establishment of the Marlborough Youth Club running regularly on a Friday evening with the provision of hot food and activities including pool, table tennis, badminton, indoor football and basketball. No charge is made for attendees  recruitment of new volunteers. This was and remains a difcult process but the position has improved in 2023/24 with 2 further volunteers and the return of the two leading lights in the original MC&YP  reaching out to third parties to bring some new activities including street dance and fencing. A safe place to go on a regular basis with new activities on ofer is really important for young people to help build their confdence and socialskills.

Additional details of objectives and activities (Optional information)

We are grateful for the many hours trustees and You may choose to volunteers have spent listening and encouraging our include further members and working with the club’s youth worker. statements, where Without this valuable contribution of time, energy and relevant, about: expertise we would not have been able to achieve so  policy on grantmaking; much.

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main 2022/23 was the Forum’s first year of operation so the achievements of the focus was on establishing ourselves as a Trustee body with charity during the year all relevant governance policies, the recruitment of a Youth Worker and weekly operation of the Youth Club

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Section D

Achievements andperformance

ofering structured activities.  2022 o Development of key policies including Approach to Risk Management and Safeguarding o recruitment activity o Trustee meetings o Establishing a bank account and expense protocols  2023 o Our frst Youth Worker was recruited in March 2023 under a contract which specifed the key outcomes sought. o re-established the Marlborough Youth Club running regularly on a Friday evening, 4.30 to 6.30, with the provision of hot food and activities including pool, table tennis, badminton, indoor football and basketball. No charge is made for attendees and between 20 – 40 youngsters attend for a period of time each week. o recruitment of new volunteers. This was and remains a difcult process but the position has improved in 2023/24 with 2 further volunteers and the return of the two leading lights in the original MC&YP o started reaching out to third parties to bring some new activities including street dance and fencing. o Grant applications submitted to Marlborough Town Council, National Lottery and Wiltshire Community Foundation o Trustee sign of of policies Complaints Data Protection, GDPR, File Retention Equal Opportunities Member Code of Conduct Privacy Notice Volunteers Whistleblowing Staf Code of Conduct o First Aid Training for YW and 2 volunteers o Work with Town Clerk to create a proposal for the town council to recruit an apprentice Youth Worker NB budget allocated for an October 2024 start date.

Section E Financial review

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Brief statement of the charity’s policy on reserves

Cash at bank at 31/08/23 was £9,594.36 in unrestricted funds. The main financial risk to the charity is insufficient fund raising via grants and donations.

Limited reserves are required as liabilities are restricted to any termination requirements for the Youth Worker. All other expenses are only incurred if funds are available.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

Our primary source of funds in 2022/23 was a grant from You may choose to Wiltshire Council’s Marlborough Area Board (MAB) of include additional £17,500. information, where relevant about:

• (The Area Board offers grants totalling £17,500 every year

• the charity’s principal but a range of other organisations in the community area

• sources of funds can apply for these)

• (including any fundraising);

• The MAB grant supported the recruitment and costs of a

• how expenditure has Youth Worker who started in March 2023 and resupported the key established the YC on a regular Friday evening. objectives of the charity; We have also been supported by the MC&YP which

charity; We have also been supported by the MC&YP which  investment policy and covered the cost of hiring the Community and Youth Centre for the Youth Club objectives including any ethical investment Other costs have included hot food, snacks and drinks policy adopted. during YC hours, DBS fees and subscriptions.

Section F Other optional information

Future Plans

The coming year will see a continued emphasis on keeping the YC operating each week, possibly to be supplemented with an early evening drop-in option for older members, with more structured activities to build and deepen the confidence and capability of our young people.

Success with two grant applications will support the ongoing costs for the Youth Worker, a healthy eating offer, third party costs for activities, day trips and additional equipment.

We will work with the town council to recruit an apprentice Youth Worker in their next financial year (starting April 2024). The intent is to create a broad youth community support model engaging across multiple agencies and the Forum. This will be supported by the establishment of a Local Youth Forum committee operating under Wiltshire Council’s MAB – a network of organisations working with young people in the Marlborough Community Area.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Caroline Thomas Position (eg Secretary, Chair, etc)[Chair] Date

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Charity Name No (if any) Marlborough Area Youth Forum 1199626 Receipts and payments accounts CC16a For the period Period start date Period end date To from 7/12/2022 9/1/2023

Section A Receipts and payments

to the nearest £ A1 Receipts Grants 17,500 Donnations 2,645 - - - - - - 20,145 - - Sub total - Total receipts 20,145 Unrestricted funds Sub total(Gross income for AR) A2 Asset and investment sales, (see table).	to the nearest £ 236 - - - - - - - 236 - - - 236 Restricted funds	to the nearest £ - - - - - - - - - - - - - Endowment funds	Total funds to the nearest £ 17,736 2,645 - - - - - - 20,381 - - - 20,381	Last year to the nearest £
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	236	-	20,381	-

A3 Payments Youth Worker 7,647 Youth Club Food 244 Third PartyActivities 36 Subscriptions/Fees 217 Food Vouchers 2,600 Advertising 43 - - - Sub total 10,787 - - Sub total - Total payments 10,787 Net of receipts/(payments) 9,358 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 9,358 A4 Asset and investment purchases, (see table)	- - - - - - - - - - - - - - 236 - - 236	- - - - - - - - - - - - - - - - - -	7,647 244 36 217 2,600 43 - - - 10,787 - - - 10,787 9,594 - - 9,594
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	236	-	9,594	-
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	236	-	9,594	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Bank Account Details Details Details Gifted Lap Top Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 9,358 236 - - - - 9,358 236 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted - - - - - - - - - - - - - - Print Name Caroline Thomas Mervyn Hall Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			OK
			to nearest £ Endowment funds
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			Current value (optional)
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			Current value (optional)
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			When due (optional)
			Date of approval
		Caroline Thomas
		Mervyn Hall