||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---|---|---| ||**From**|Period start date||||Period end date|||| |||Day
12|Month
07||Year
2022|Day
01|Month
09||Year
2023| |Section A||Reference and administrationdetails|||||||| |**Charity name**
**Other names charity is known**
**by**
**Registered charity number (if**
**any)**
**Charity's principal address**||||Marlborough Area Youth Forum|||||| ||||||||||| |||||MAYF, The Forum|||||| ||||||||||| |||||1199626|||||| ||||||||||| |||||Nowell House|||||| |||||Kingsbury Street|||||| |||||Marlborough|||||| |||||**Postcode**||||**SN8 1HZ**|| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Ofce (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Caroline
Thomas|Chair||| ||Mervyn Hall|||| ||Lisa Farrell|||| ||Nicola Rebbeck||From October 2023|| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 > **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution, adopted 5[th] July, 2022 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation, registered 12[th] July, How the charity is 2022 constituted (eg. trust, association, company) Appointed by a resolution at a meeting of the charity’s Trustee selection methods current trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures While typically regarded as an affluent area, many young people in and around Marlborough face challenges such as lack of support for positive activities, poor mental health, and ongoing disruption to education from Covid. Social skills have suffered, and a higher level of anti-social behaviour is evident with risks from county line gangs, from neighbouring Swindon, emerging. Marlborough Youth Club, run by volunteers under the auspices of the Marlborough Community and Youth Project (MC&YP), went a long way to meet these needs but to be sustainable Marlborough needed a Youth Worker and the Forum was established as a vehicle through which a YW could be employed to run the YC and to manage the grants and fund raising that will be required to support the YW costs and YC activities. Initial funding was received from Wiltshire Council’s Marlborough Area Board and the Forum has worked with the MC&YP to take on the running of the youth club (for 12 March **2012** **TAR** 2 to manage them. – 18-year olds, -25 for those with SEND) and also reach out to support youth work in other parishes in the Marlborough Community Area. Once a Youth Worker was recruited the focus was to find additional volunteers, embed key policies, particularly Safeguarding, including DBS checks in line with statutory requirements, and reach out to other organisations to offer a programme of activities for our youngsters, who typically shy away from the more formally structured sports clubs, cadets, scouts etc. The trustees seek the views of youth club members, its youth worker and volunteers in deciding the activities to be run. All three initial trustees are also local town councillors and are working with the town council to develop youth services on a broader basis. All trustees give their time voluntarily and received no remuneration or other benefits. The Forum has also supported the Marlborough Area Poverty Action Group with the collection of donations and provision of Food Vouchers at Christmas. We are pleased to receive support from a number of organisations, including the council’s Area Board, Youth Action Wiltshire and Marlborough Town Council. The key risks faced by the Forum are |**Risk**|**Mitigation**| |---|---| |Securing sufcient grant|Subscription to a grants| |funding for our key costs|data base Submission of| |(Youth Worker, evening|two grant requests from| |meal, Community & Youth|National Lottery and| |Centre hire and enrichment|Wiltshire Community| |activities)|Foundationsubmitted| |Attracting volunteers to|Advertising through Fb| |support the delivery of|page and fyers in all local| |engaging activities and|community spaces, pubs| |ofer a personal, trusted|and cofee shops| |relationship for the many|| |youngsters seeking support|| |and guidance|| |Operationalising|YC and Trustees experience| |Safeguarding policies into|Creation of a Safeguarding| |day to day activities with|Action Plan.| |new volunteers|Trustees and volunteer| ||training| ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing** The object of the CIO is to advance in life young people, aged 10 to 18 (or 25 with special educational needs) in Marlborough and the surrounding area through: (a) the provision of recreational and leisure time activities March **2012** **TAR** 3 |**document**
**Summary of the main**
**activities undertaken**
**for the public beneft**
**in relation to these**
**objects (include within**
**this section the**
**statutory declaration**
**that trustees have had**
**regard to the guidance**
**issued by the Charity**
**Commission on public**
**beneft)**|provided in the interest of social welfare, designed to
improve their conditions of life
(b) providing support and activities which develop their
skills, capacities and capabilities to enable them to
participate in society as mature and responsible
individuals.| |---|---| ||The Trustees confrm that they have had regard to the
Charity Commission’s public beneft guidance when
planning the Forum’s activities.
Main activities undertaken over 2022/23 include

recruitment of our frst Youth Worker and
establishment of the key outcomes and actions we
were seeking

re-establishment of the Marlborough Youth Club
running regularly on a Friday evening with the
provision of hot food and activities including pool,
table tennis, badminton, indoor football and
basketball. No charge is made for attendees

recruitment of new volunteers. This was and remains
a difcult process but the position has improved in
2023/24 with 2 further volunteers and the return of
the two leading lights in the original MC&YP

reaching out to third parties to bring some new
activities including street dance and fencing.
A safe place to go on a regular basis with new activities on
ofer is really important for young people to help build their
confdence and socialskills.| ## **Additional details of objectives and activities (Optional information)** We are grateful for the many hours trustees and You **may choose** to volunteers have spent listening and encouraging our include further members and working with the club’s youth worker. statements, where Without this valuable contribution of time, energy and relevant, about: expertise we would not have been able to achieve so  policy on grantmaking; much. - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** 2022/23 was the Forum’s first year of operation so the **achievements of the** focus was on establishing ourselves as a Trustee body with **charity during the year** all relevant governance policies, the recruitment of a Youth Worker and weekly operation of the Youth Club March **2012** **TAR** 4 |Section D|Achievements andperformance| |---|---| ||ofering structured activities.

2022
`o`
Development of key policies including
Approach to Risk Management and
Safeguarding
`o`
recruitment activity
`o`
Trustee meetings
`o`
Establishing a bank account and expense
protocols

2023
`o`
Our frst Youth Worker was recruited in March
2023 under a contract which specifed the key
outcomes sought.
`o`
re-established the Marlborough Youth Club
running regularly on a Friday evening, 4.30 to
6.30, with the provision of hot food and
activities including pool, table tennis,
badminton, indoor football and basketball. No
charge is made for attendees and between 20
– 40 youngsters attend for a period of time
each week.
`o`
recruitment of new volunteers. This was and
remains a difcult process but the position has
improved in 2023/24 with 2 further volunteers
and the return of the two leading lights in the
original MC&YP
`o`
started reaching out to third parties to bring
some new activities including street dance and
fencing.
`o`
Grant applications submitted to Marlborough
Town Council, National Lottery and Wiltshire
Community Foundation
`o`
Trustee sign of of policies
Complaints
Data Protection, GDPR, File Retention
Equal Opportunities
Member Code of Conduct
Privacy Notice
Volunteers
Whistleblowing
Staf Code of Conduct
`o`
First Aid Training for YW and 2 volunteers
`o`
Work with Town Clerk to create a proposal for
the town council to recruit an apprentice Youth
Worker NB budget allocated for an October
2024 start date.| ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** Cash at bank at 31/08/23 was £9,594.36 in unrestricted funds. The main financial risk to the charity is insufficient fund raising via grants and donations. Limited reserves are required as liabilities are restricted to any termination requirements for the Youth Worker. All other expenses are only incurred if funds are available. **Details of any funds materially in deficit** Not applicable ## **Further financial review details (Optional information)** Our primary source of funds in 2022/23 was a grant from You **may choose** to Wiltshire Council’s Marlborough Area Board (MAB) of include additional £17,500. information, where relevant about: - (The Area Board offers grants totalling £17,500 every year - the charity’s principal but a range of other organisations in the community area - sources of funds can apply for these) - (including any fundraising); - The MAB grant supported the recruitment and costs of a - how expenditure has Youth Worker who started in March 2023 and resupported the key established the YC on a regular Friday evening. objectives of the charity; We have also been supported by the MC&YP which charity; We have also been supported by the MC&YP which  investment policy and covered the cost of hiring the Community and Youth Centre for the Youth Club objectives including any ethical investment Other costs have included hot food, snacks and drinks policy adopted. during YC hours, DBS fees and subscriptions. ## **Section F Other optional information** ## Future Plans The coming year will see a continued emphasis on keeping the YC operating each week, possibly to be supplemented with an early evening drop-in option for older members, with more structured activities to build and deepen the confidence and capability of our young people. Success with two grant applications will support the ongoing costs for the Youth Worker, a healthy eating offer, third party costs for activities, day trips and additional equipment. We will work with the town council to recruit an apprentice Youth Worker in their next financial year (starting April 2024). The intent is to create a broad youth community support model engaging across multiple agencies and the Forum. This will be supported by the establishment of a Local Youth Forum committee operating under Wiltshire Council’s MAB – a network of organisations working with young people in the Marlborough Community Area. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** March **2012** **TAR** 6 ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Caroline Thomas **Position (eg Secretary, Chair, etc)**[Chair] **Date** March **2012** **TAR** 7 **Charity Name No (if any) Marlborough Area Youth Forum 1199626 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 7/12/2022 9/1/2023 ## **Section A Receipts and payments** |**to the nearest £**
**A1 Receipts**
Grants
**17,500**
Donnations
**2,645**
**-**
**-**
**-**
**-**
**-**
**-**
**20,145**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 20,145**
**Unrestricted**
**funds**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**236**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**236**
**-**
**-**
**-**
**236**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**17,736**
**2,645**
**-**
**-**
**-**
**-**
**-**
**-**
**20,381**
**-**
**-**
**-**
**20,381**|**Last year**
**to the nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||| |||||**-**| |||||**-**| |||||| ||**236**|**-**|**20,381**|**-**| |**A3 Payments**
Youth Worker
**7,647**
Youth Club Food
**244**
Third PartyActivities
**36**
Subscriptions/Fees
**217**
Food Vouchers
**2,600**
Advertising
**43**
**-**
**-**
**-**
**_Sub total_ 10,787**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 10,787**
**_Net of receipts/(payments)_ 9,358**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 9,358**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**236**
**-**
**-**
**236**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,647**
**244**
**36**
**217**
**2,600**
**43**
**-**
**-**
**-**
**10,787**
**-**
**-**
**-**
**10,787**
**9,594**
**-**
**-**
**9,594**|| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||| |||||| |||||**-**| |||||| |||||**-**| |||||| ||**236**|**-**|**9,594**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**| ||**236**|**-**|**9,594**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank Account
**Details**
**Details**
**Details**
Gifted Lap Top
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**9,358**
**236**
**-**
**-**
**-**
**-**
**9,358**
**236**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Caroline Thomas
Mervyn Hall
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Caroline Thomas|| |||Mervyn Hall||