2025-04-14-accounts

Trustees’ Annual Report for the period

From June 2024 To April 2025

Charity name: Medway Help for Ukrainians

Charity registration number: 1199400

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	The objects of the CIO are: To relieve the needs of those seeking temporary asylum or those granted refugee status as a result of the Ukraine conflict in the Medway Council District, through the provision of services and items, such as translation support, advice and guidance and food sustenance, so as to help them adapt to life within their new community and to ensure that a basic standard of living is met. Individual and group trauma therapy.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Our main activities are as follows:  Provision of language classes  Provision of a meeting venue – provide advice, assistance, food  Provision of hygiene parcel for new arrivals  Provision of therapy sessions
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit, and have endeavoured to ensure that all actions meet that requirement.

Additional information (optional)

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	SORP reference
Policy on grant making	Para 1.38	Medway Help for Ukrainians did not make any grants during the reporting period
Policy on social investment including program related investment	Para 1.38	Medway Help for Ukrainians did not have any social investment programmes during the reporting period.
Contribution made by volunteers	Para 1.38	Medway Help for Ukrainians are very well supported by a core group of volunteers (10 people) without whom it would not be able to function. Volunteers lead/support

all of our activities and support our fund raising events. A further 6 volunteers who help on an ad hoc basis N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Achievements during the reporting period June 24-April 25  Continued to welcome Refugees from Ukraine, providing hygiene parcels, clothes, food etc as needed  Worked closely with Medway Council where refugees have needed to move to social housing, providing beds, cooking equipment etc as needed, as well as many other local organisations offering a plethora of services.  Worked with Mid-Kent College to support English language courses  Set up and funded a Kids Hub giving children and teenagers an opportunity to socialise together and to learn about and continue their cultures, traditions and language  Worked with DWP to help refugees access Universal Credit and for many to move into work  Assisted families to secure school places for their children

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Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	Worked to apply for and secure from a range of organisations to fund our activities
Investment performance against objectives	Para 1.41	N/A

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During this period our funding raising efforts have ensured that we had sufficient funds to meet our core objectives. At the end of the reporting period (April 2025) we had almost £17 in our account. This funding gave us a secure basis on which to continue to support our community.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity does not have a policy on holding reserves.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	We have secured funding from a number of sources, including:  Go Fund Me page  Kent Community Fund  Rotary Club  Medway Council  Easy Fund Raising  Medway Lottery
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Principle risk: Failure to attract sufficient funding to continue Mitigation: we have increased our knowledge of possible funding streams, found cheaper premises to meet in and looked to reduce expenditure wherever possible
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission’s Foundation CIO model constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees can co-opt people on to the Board by asking them to apply. All applications will be assessed by the board and they may be accepted if it is considered conducive to the charitable objects & current strategy. .

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	To be developed
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	During the reporting period the charity comprised a Chair, a Treasurer and 2 further Trustees.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Medway Help for Ukrainians
Other name the charity uses
Registered charity number	1199400
Charity’s principal address	16 Cobblestones Hempstead Kent ME7 3NT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Joanne Watson	Chair
	Sara Daly
	Paula Baxter

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joanne Watson

Position (eg Secretary, Chair Chair, etc)

Date

Medway Help For Ukrainians
Charity Registraton 1199400
Financial Statements 1st May 24 to 30th April 2025
Opening Bank Balance	9,866.93
Income	£
Donatons and Grants	13,629.86
Fundraising/Sale of Goods	2,242.22
Misc	44.38
Total	15,916.46
Expenditure
Kids Hub	892.88
Language Classes, Tuiton and Physio	2,645.27
Insurance & Legal	209.24
Social Events	954.72
Venue Hire	1,565.00
Furniture and Household goods	34.99
School Supplies	230.00
Hygiene Supplies	209.89
Sunfower Café Supplies	483.77
Misc	1,574.95
Total	8,800.71
Bank Account Balance at 30th April 2025	16,982.68