## **Trustees’ Annual Report for the period** **From June 2024 To April 2025** ## **Charity name: Medway Help for Ukrainians** ## **Charity registration number: 1199400** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|The objects of the CIO are:
To relieve the needs of those seeking temporary
asylum or those granted refugee status as a result
of the Ukraine conflict in the Medway Council
District, through the provision of services and items,
such as translation support, advice and guidance
and food sustenance, so as to help them adapt to
life within their new community and to ensure that a
basic standard of living is met. Individual and group
trauma therapy.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Our main activities are as follows:

Provision of language classes

Provision of a meeting venue – provide
advice, assistance, food

Provision of hygiene parcel for new arrivals

Provision of therapy sessions| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Trustees confirm that they have had regard to the
guidance issued by the Charity Commission on
public benefit, and have endeavoured to ensure
that all actions meet that requirement.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Medway Help for Ukrainians did not make
any grants during the reporting period| |Policy on social investment
including program related
investment|Para 1.38|Medway Help for Ukrainians did not have
any social investment programmes during
the reporting period.| |Contribution made by
volunteers|Para 1.38|Medway Help for Ukrainians are very well
supported by a core group of volunteers
(10 people) without whom it would not be
able to function. Volunteers lead/support| all of our activities and support our fund raising events. A further 6 volunteers who help on an ad hoc basis N/A Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Achievements during the reporting period
June 24-April 25

Continued to welcome Refugees
from Ukraine, providing hygiene
parcels, clothes, food etc as needed

Worked closely with Medway
Council where refugees have
needed to move to social housing,
providing beds, cooking equipment
etc as needed, as well as many
other local organisations offering a
plethora of services.

Worked with Mid-Kent College to
support English language courses

Set up and funded a Kids Hub
giving children and teenagers an
opportunity to socialise together and
to learn about and continue their
cultures, traditions and language

Worked with DWP to help refugees
access Universal Credit and for
many to move into work

Assisted families to secure school
places for their children| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Worked to apply for and secure from a
range of organisations to fund our activities| |Investment performance
against objectives|Para 1.41|N/A| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|During this period our funding raising
efforts have ensured that we had sufficient
funds to meet our core objectives. At the
end of the reporting period (April 2025) we
had almost £17 in our account. This
funding gave us a secure basis on which to
continue to support our community.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not have a policy on
holding reserves.| |Amount of reserves held|Para 1.22|N/A| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|We have secured funding from a number of
sources, including:

Go Fund Me page

Kent Community Fund

Rotary Club

Medway Council

Easy Fund Raising

Medway Lottery| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Principle risk: Failure to attract sufficient
funding to continue
Mitigation: we have increased our
knowledge of possible funding streams,
found cheaper premises to meet in and
looked to reduce expenditure wherever
possible| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission’s Foundation CIO
model constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees can co-opt people on to the Board
by asking them to apply. All applications
will be assessed by the board and they
may be accepted if it is considered
conducive to the charitable objects &
current strategy. .| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
To be developed| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|During the reporting period the charity
comprised a Chair, a Treasurer and 2
further Trustees.| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Medway Help for Ukrainians| |---|---| |Other name the charity uses|| |Registered charity number|1199400| |Charity’s principal address|16 Cobblestones
Hempstead
Kent
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanne Watson|Chair||| ||Sara Daly|||| ||Paula Baxter|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |N/A||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Joanne Watson **Position (eg Secretary,** Chair **Chair, etc)** **Date** |Medway Help For Ukrainians|| |---|---| |Charity Registraton 1199400|| |Financial Statements 1st May 24 to 30th April 2025|| |Opening Bank Balance|9,866.93| |Income|£| |Donatons and Grants|13,629.86| |Fundraising/Sale of Goods|2,242.22| |Misc|44.38| |Total|**15,916.46**| |Expenditure|| |Kids Hub|892.88| |Language Classes, Tuiton and Physio|2,645.27| |Insurance & Legal|209.24| |Social Events|954.72| |Venue Hire|1,565.00| |Furniture and Household goods|34.99| |School Supplies|230.00| |Hygiene Supplies|209.89| |Sunfower Café Supplies|483.77| |Misc|1,574.95| |Total|8,800.71| |Bank Account Balance at 30th April 2025|**16,982.68**|