2024-04-06-accounts

Trustees’ Annual Report for the period

From 06/04/2023 Period start date To 05/04/2024 Period end date Charity name: The Helperby Brafferton Recreational Trust

Charity registration number: 1199264

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF THE VILLAGES OF HELPERBY, BRAFFERTON AND THE SURROUNDING AREAS THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE AND SOCIAL CIRCUMSTANCE OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Charity sets out to provide an open space and play park for the inhabitants of Brafferton, Helperby and its surrounding areas.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees of the CIO have all read and understood the requirements of running and administering a charity which is issued by the charity commission. The CIO is a subscribing member of community first Yorkshire which provides information to those managing Charities and local organisations. The trustees are encouraged to undertake training opportunities and the Chairman as such has made use of the training materials available by community first

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity’s aim for the 2023/24 year is to do this by undertaking a number of fundraising activities, namely the Helperby Beer Festival, during the year 2023/24 the charity took over the running of the Helperby Beer festival to raise money for the charity. During the 2023/24 year the Charity moved forward with the proposed development of the playpark in Helperby with the application of planning permission and initial designs for the playpark. Unfortunately for the trustees the planning application has been painfully slow due to numerous challenges around ball strike surveys and access to the land.

Additional information (optional) You may choose to include further statements where relevant about:

	Achievements against objectives set	Para 1.41	For the 2023/24 year the charity set out to take over the Helperby Beer festival as a means to raise funds. This was successfully completed during the year. The charity aimed to achieve planning permission for the land earmarked for the play park during the 2023/24 year however this achievement was not met due to

		frustrations around the north Yorkshire planning department. Designs for the playpark were obtained from three separate organisations and one organisation was identified as the preferred supplier.
Performance of fundraising activities against objectives set	Para 1.41	Having taken over the Heperby Beer Festival creating a gross profit of £11,134. This is currently in the charities current account but will be used to support the grant making process for the playpark once planning permission has been granted. During the year the charity spent £2,400 on consultancy fees to support with design of the play park and planning permissions.
Investment performance against objectives	Para 1.41	The CIO made no investments during the trading year.
Other		During the year the charity made a donation of £1,349 for a child swing at the Helperby Village Hall

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the period the CIO’s fnancial positon was healthy with cash reserves in the bank to support more charitable actvity and further investment required towards the playpark. At the end of the fnancial year the reserves held bythe charitywere £50,034.91
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	All Charity reserves are held in the CIO Natwest bank account No Charity reserves are held in any individual bank accounts held byanyof the trustees
Amount of reserves held	Para 1.22	£50,034.91
Reasons for holding zero reserves	Para 1.22	To enable funding and grant applicaton for the Helperby & Braferton Play Park and to fund the fundraisingactvityin 2024/25
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The trustees consider that there are no material uncertaintes about the charity's ability to contnue as a going concern nor any signifcant areas of uncertainty that afect the carryingvalue of assets held bythe charity.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The CIO’s principle source of funding is the Helperby Beer Festval The CIO also makes provision for grant applicatons to help secure funding for the play park space
Investment policy and objectives including any social investment policy adopted	Para 1.46	Scope Our charity will invest in a diversifed range of asset classes and regions. We will consider investment in stocks, bonds, property, and other investment vehicles that align with our charitable mission. Investment Objectves Our investment objectves are to achieve growth and income. We aim to generate sustainable returns that allow us to achieve our charitable objectves while protectng the capital value of our investments. Risk Appette We recognize that every investment carries risk, and we will manage these risks to ensure that theyare commensurate withour

objectives and the financial resources available. Our charity's risk appetite is moderate, and we are willing to accept fluctuations in the value of our assets in pursuit of our investment objectives. Balancing Investment Risk and Return We will balance risk and return to achieve our investment objectives. We will seek to achieve our investment goals through a mix of low-risk and high-risk investments to achieve a diversified portfolio of investments that suit our needs. Amount Available We will invest our financial resources in line with our objectives, risk appetite, and investment policy. The amount we have available for investment will be reviewed annually, and we will adjust our investment strategy as necessary to ensure that we continue to meet our objectives. Time Horizon Our investment time horizon is long-term, and we aim to invest in funds for the long term. We recognize that investing is a long-term activity that requires a disciplined approach to generate sustainable returns. Liquidity Needs We will ensure that we have sufficient liquidity to meet our financial commitments, including grants and other charitable activities. We will invest in liquid assets and maintain an appropriate level of cash reserves to ensure that we can access our money when we need it. Types of Investments We will consider investing in ethical stocks that align with our charitable mission. We will avoid investing in stocks that go against our charity's aims. Decision-Makers The trustees are responsible for making

investment decisions, including approving the investment policy, setting investment objectives, and selecting investment managers. Key Performance Indicators We will measure the performance of our investments based on the total return, riskadjusted return, and other appropriate benchmarks. We will review our performance regularly and adjust our investment strategy as necessary. Reporting Requirements We will communicate investment performance to our stakeholders annually, including donors, beneficiaries, and the Charity Commission. Responsibility and Remit of the Investment Manager If we engage an investment manager, they will be responsible for implementing our investment strategy, making investment decisions on our behalf, and reporting on investment performance. Investment Manager's Principles Our investment manager must follow our investment policy and adhere to our ethical standards. They must act in our best interests and manage our investments prudently. Investment Responsibilities of the Trustees The trustees have a legal obligation to secure the best financial return within the appropriate level of risk to be spent on the charity's aims. They have a duty to consider investment suitability and diversification, to take advice, unless there is good reason for not doing so, and to review investments. Conclusion

Our investment policy sets out our charity's approach to investing. It is a framework for making investment decisions, managing our financial resources, and meeting our governance responsibilities. We will review our

		investment policy annually to ensure that it contnues to align with our charitable mission and objectves.
A description of the principal risks facing the charity	Para 1.46	The CIO’s principle source of funding is the Helperby Beer Festval. Future festvals will be managed by the CIO and this event faces risks as it relies on contnued support from the community. Currently the CIO does not foresee that the Helperby Festval will be wound upat any point within the next 5years.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The CIO governing document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Charity is constituted as a CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Functons and dutes of charity trustees The charity trustees shall manage the afairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee: (a) to exercise his or her powers and to perform his or her functons in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and (b) to exercise, in the performance of those functons, such care and skill as is reasonable in the circumstances having regard in partcular to: (i) any special knowledge or experience that he or she has or holds himself or herself out as having; and, (ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person actng in the course of that kind of business or profession. (2) Eligibility for trusteeship (a) Every charity trustee must be a natural person. (b) No individual may be appointed as a charity trustee of the CIO: • if he or she is under the age of 16 years; or • if he or she would automatcally cease to hold ofce under the provisions of clause [12(1)(e)]. (c) No one is enttled to act as a charity trustee whether on appointment or on any re-appointment untl he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the ofce of charity

trustee. (d) At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee.] (3) Number of charity trustees (a) There must be at least six charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. (b) There is no maximum number of charity trustees that may be appointed to the CIO 10. Appointment of charity trustees (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Investment Policy Statement CIO Foundation Articles of Association Trustee Functions and duties
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51

Other

Reference and Administrative details

Charity name Other name the charity uses Registered charity number Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Tom Blackwall	Chair
	Andrew Topps
	Stewart Chambers
	James Allan
	Richard Bennett
	GeofferyArnott
	Mattias Van Leijen

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Thomas Blackwall

Position (eg Secretary, Chair Chair, etc) Date 01/02/2025

Profit & Loss

The Helperby Brafferton Recreational Trust

Accounting Year 2023/24

	Debit	Credit
Turnover		24,893
Sales		19,983
Sponsorship		4,910
less Cost of Sales	13,760
Alcohol	8,024
Materials	3,260
Equipment Hire	2,476
Gross Profit		11,134
less Administration Expenses	8,402
Event Entertainment	2,180
Rent	460
Computer Software	109
Printing	722
Motor Expenses	200
Accommodation and Meals	-422
Advertising and Promotion	120
Legal and Professional Fees	526
Consultancy Fees	2,400
Charitable Donations	1,349
Subscriptions	411
Insurance	347
less Staff Costs	1,029
Subcontractor Costs	1,029
less Bad Debts	120
Bad Debts Written Off	120
less Depreciation	467
Depreciation Charge	467

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Operating Profit	£1,116
less Corporation Tax Liability	£0
less Dividends Paid	£0
less Profit & Loss journal entries	£0
Retained Profit this period:	£1,116
Retained Profit brought forward:	£0
Distributable Reserves / Retained Profit carried forward:	£1,116

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