## **Trustees’ Annual Report for the period**
## **From 06/04/2023 Period start date To 05/04/2024 Period end date Charity name: The Helperby Brafferton Recreational Trust**
## **Charity registration number: 1199264**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO PROMOTE FOR THE BENEFIT OF
THE INHABITANTS OF THE VILLAGES
OF HELPERBY, BRAFFERTON AND THE
SURROUNDING AREAS THE PROVISION
OF FACILITIES FOR RECREATION OR
OTHER LEISURE TIME OCCUPATION OF
INDIVIDUALS WHO HAVE NEED OF
SUCH FACILITIES BY REASON OF
THEIR YOUTH, AGE AND SOCIAL
CIRCUMSTANCE OR FOR THE PUBLIC
AT LARGE IN THE INTERESTS OF
SOCIAL WELFARE AND WITH THE
OBJECT OF IMPROVING THE
CONDITION OF LIFE OF THE SAID
INHABITANTS.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The Charity sets out to provide an open**
**space and play park for the inhabitants**
**of Brafferton, Helperby and its**
**surrounding areas.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees of the CIO have all read**
**and understood the requirements of**
**running and administering a charity**
**which is issued by the charity**
**commission.**
**The CIO is a subscribing member of**
**community first Yorkshire which**
**provides information to those managing**
**Charities and local organisations.**
**The trustees are encouraged to**
**undertake training opportunities and the**
**Chairman as such has made use of the**
**training materials available by**
**community first**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity’s aim for the 2023/24 year is**
**to do this by undertaking a number of**
**fundraising activities, namely the**
**Helperby Beer Festival, during the year**
**2023/24 the charity took over the**
**running of the Helperby Beer festival to**
**raise money for the charity.**
**During the 2023/24 year the Charity**
**moved forward with the proposed**
**development of the playpark in Helperby**
**with the application of planning**
**permission and initial designs for the**
**playpark.**
**Unfortunately for the trustees the**
**planning application has been painfully**
**slow due to numerous challenges**
**around ball strike surveys and access to**
**the land.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41|For the 2023/24 year the charity set out to
take over the Helperby Beer festival as a
means to raise funds. This was
successfully completed during the year.
The charity aimed to achieve planning
permission for the land earmarked for the
play park during the 2023/24 year however
this achievement was not met due to||
|---|---|---|---|---|
|||frustrations around the north Yorkshire
planning department.
Designs for the playpark were obtained
from three separate organisations and one
organisation was identified as the preferred
supplier.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Having taken over the Heperby Beer
Festival creating a gross profit of £11,134.
This is currently in the charities current
account but will be used to support the
grant making process for the playpark once
planning permission has been granted.
During the year the charity spent £2,400 on
consultancy fees to support with design of
the play park and planning permissions.|
|Investment performance
against objectives|Para 1.41|The CIO made no investments during the
trading year.|
|Other||**During the year the charity made a**
**donation of £1,349 for a child swing at**
**the Helperby Village Hall**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the CIO’s fnancial
positon was healthy with cash reserves in the
bank to support more charitable actvity and
further investment required towards the
playpark.
At the end of the fnancial year the reserves
held bythe charitywere £50,034.91|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|All Charity reserves are held in the CIO Natwest
bank account
No Charity reserves are held in any individual
bank accounts held byanyof the trustees|
|Amount of reserves held|Para 1.22|£50,034.91|
|Reasons for holding zero
reserves|Para 1.22|To enable funding and grant applicaton for the
Helperby & Braferton Play Park and to fund
the fundraisingactvityin 2024/25|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees consider that there are no
material uncertaintes about the charity's
ability to contnue as a going concern nor any
signifcant areas of uncertainty that afect the
carryingvalue of assets held bythe charity.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The CIO’s principle source of funding is the
Helperby Beer Festval
The CIO also makes provision for grant
applicatons to help secure funding for the play
park space|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Scope**
Our charity will invest in a diversifed range of
asset classes and regions. We will consider
investment in stocks, bonds, property, and
other investment vehicles that align with our
charitable mission**.**
**Investment Objectves**
Our investment objectves are to achieve
growth and income. We aim to generate
sustainable returns that allow us to achieve our
charitable objectves while protectng the
capital value of our investments.
**Risk Appette**
We recognize that every investment carries
risk, and we will manage these risks to ensure
that theyare commensurate with**our**|
objectives and the financial resources available. Our charity's risk appetite is moderate, and we are willing to accept fluctuations in the value of our assets in pursuit of our investment objectives. **Balancing Investment Risk and Return** We will balance risk and return to achieve our investment objectives. We will seek to achieve our investment goals through a mix of low-risk and high-risk investments to achieve a diversified portfolio of investments that suit our needs. **Amount Available** We will invest our financial resources in line with our objectives, risk appetite, and investment policy. The amount we have available for investment will be reviewed annually, and we will adjust our investment strategy as necessary to ensure that we continue to meet our objectives. **Time Horizon** Our investment time horizon is long-term, and we aim to invest in funds for the long term. We recognize that investing is a long-term activity that requires a disciplined approach to generate sustainable returns. **Liquidity Needs** We will ensure that we have sufficient liquidity to meet our financial commitments, including grants and other charitable activities. We will invest in liquid assets and maintain an appropriate level of cash reserves to ensure that we can access our money when we need it. **Types of Investments** We will consider investing in ethical stocks that align with our charitable mission. We will avoid investing in stocks that go against our charity's aims. **Decision-Makers** The trustees are responsible for making
investment decisions, including approving the investment policy, setting investment **objectives, and selecting investment managers. Key Performance Indicators** We will measure the performance of our investments based on the total return, riskadjusted return, and other appropriate benchmarks. We will review our performance regularly and adjust our investment strategy as necessary. **Reporting Requirements** We will communicate investment performance to our stakeholders annually, including donors, beneficiaries, and the Charity Commission. **Responsibility and Remit of the Investment Manager** If we engage an investment manager, they will be responsible for implementing our investment strategy, making investment decisions on our behalf, and reporting on investment performance. **Investment Manager's Principles** Our investment manager must follow our investment policy and adhere to our ethical standards. They must act in our best interests and manage our investments prudently. **Investment Responsibilities of the Trustees** The trustees have a legal obligation to secure the best financial return within the appropriate level of risk to be spent on the charity's aims. They have a duty to consider investment suitability and diversification, to take advice, unless there is good reason for not doing so, and to review investments. **Conclusion**
Our investment policy sets out our charity's approach to investing. It is a framework for making investment decisions, managing our financial resources, and meeting our governance responsibilities. We will review our
|||investment policy annually to ensure that it
contnues to align with our charitable mission
and objectves.|
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|The CIO’s principle source of funding is the
Helperby Beer Festval. Future festvals will be
managed by the CIO and this event faces risks
as it relies on contnued support from the
community. Currently the CIO does not
foresee that the Helperby Festval will be
wound upat any point within the next 5years.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|**The CIO governing document**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is constituted as a CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**(1) Functons and dutes of charity trustees**
The charity trustees shall manage the afairs of
the CIO and may for that purpose exercise all
the powers of the CIO. It is the duty of each
charity trustee:
(a) to exercise his or her powers and to
perform his or her functons in his or
her capacity as a trustee of the CIO in
the way he or she decides in good faith
would be most likely to further the
purposes of the CIO; and
(b) to exercise, in the performance of
those functons, such care and skill as is
reasonable in the circumstances having
regard in partcular to:
(i) any special knowledge or
experience that he or she has
or holds himself or herself out
as having; and,
(ii) if he or she acts as a charity
trustee of the CIO in the course
of a business or profession, to
any special knowledge or
experience that it is reasonable
to expect of a person actng in
the course of that kind of
business or profession.
**(2) Eligibility for trusteeship**
(a) Every charity trustee must be a
natural person. (b) No individual may
be appointed as a charity trustee of the
CIO:
• if he or she is under the age
of 16 years; or
• if he or she would
automatcally cease to hold
ofce under the provisions of
clause [12(1)(e)].
(c) No one is enttled to act as a charity
trustee whether on appointment or on
any re-appointment untl he or she has
expressly acknowledged, in whatever
way the charity trustees decide, his or
her acceptance of the ofce of charity|
trustee. (d) At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee.] **(3) Number of charity trustees** (a) There must be at least six charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. (b) There is no maximum number of charity trustees that may be appointed to the CIO **10. Appointment of charity trustees** (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Investment Policy Statement**
**CIO Foundation Articles of Association**
**Trustee Functions and duties**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
||||
Other
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number Charity’s principal address
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Tom Blackwall|Chair|||
||Andrew Topps||||
||Stewart Chambers||||
||James Allan||||
||Richard Bennett||||
||GeofferyArnott||||
||Mattias Van Leijen||||
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– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
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|**N/A**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Thomas Blackwall
**Position (eg Secretary,** Chair **Chair, etc) Date** 01/02/2025
## **Profit & Loss**
## The Helperby Brafferton Recreational Trust
Accounting Year 2023/24
||**Debit**|**Credit**|
|---|---|---|
|**Turnover**||**24,893**|
|Sales||19,983|
|Sponsorship||4,910|
|**_less_ Cost of Sales**|**13,760**||
|Alcohol|8,024||
|Materials|3,260||
|Equipment Hire|2,476||
|**Gross Profit**||**11,134**|
|**_less_ Administration Expenses**|**8,402**||
|Event Entertainment|2,180||
|Rent|460||
|Computer Software|109||
|Printing|722||
|Motor Expenses|200||
|Accommodation and Meals|-422||
|Advertising and Promotion|120||
|Legal and Professional Fees|526||
|Consultancy Fees|2,400||
|Charitable Donations|1,349||
|Subscriptions|411||
|Insurance|347||
|**_less_ Staff Costs**|**1,029**||
|Subcontractor Costs|1,029||
|**_less_ Bad Debts**|**120**||
|Bad Debts Written Off|120||
|**_less_ Depreciation**|**467**||
|Depreciation Charge|467||
1/2
|**Operating Profit**|**£1,116**|
|---|---|
|**_less_ Corporation Tax Liability**|**£0**|
|**_less_ Dividends Paid**|**£0**|
|**_less_ Profit & Loss journal entries**|**£0**|
|**Retained Profit this period:**|**£1,116**|
|**Retained Profit brought forward:**|**£0**|
|**Distributable Reserves / Retained Profit carried forward:**|**£1,116**|
2/2