STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Charlty Number 1199210
STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMEKrs YEAR ENDED 31 AUGUST 2024 CONTENTS PAGE MembBr5 of Ihe bcyrd arnl wofessiAl advisers of fin1)81 acUNilies Bfilan sheet 10 No5 to ts hn(¥al slatts
STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Ex•¢ C¢mmllt•• IA•mb•r• JulLqn HaTdwick (Chalrl Steph8n Grant Ivth Chalrl Alexandra Buckl• D8v• Eagleslon8 Chartott8 Eth0rds1rn8ign 1.1.241 Clara Ertsk8t Clwl Gfant (Codopl 28.11.231 Serah Hannalord. KC Kuan Lg0 Ict>opted 4.2.241 Ray MacFarl8nè Icwlfrd 8.10.231 Julia Macklnder Bndt Marchant ff reasuTerl Rachel Ogletho& {copIed 8.10.23} Noriko Rudd Isob81 Slephon Isecretsryl Cathie Tsoukkas H•tJin Wamer Ele8rr WhK¢head R•gl•tsr•d ollk• 28 Denham Road Epsom Surtey KT17 3AA Ind•Pd•n1 •x•mln•r Paul Brtnk•r 25 St John's Avenue Leatherhead Surrey rr22 7HT Bankè CAF Bank Ltd 25 Kmgs Hlll Av•nue Kings Hill Wesl Malling Kent ME19 4JQ Da House. Tivol Dale, Stockport Cheshire SK1 1TA Pw11
STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 The Trustees have aswe in presenting their report and the unaudited financ4al ststets of the Charity for the year ended 31 August 2024. These finan(ial statements mplY wilh the (yjrrent s18lulory requirements. the reqiArements of Charites SORP (FRS1021 and the requirements of the Ch8nty'S goveming dornent. TrODUCnON Stonelety Youth Ctrthest {tharity number 11992101 is 8 registered Charitable Inc Organisatth verned by rts Artides of Assocotion, incorporated on 7 June 2022. 11 bep'n tra¢thng on 1 January 2023. lakirKd overlhe actiwties and netassels ofthe Charity The ste111 Youth OrcIStra PJ(xiety (thBrity regiStran 280297) on that dale. OBJECTIVES The £1veS ofthe Charity are to educate public in the arts and sciences. partilartY the art and s¢ienc of musc. a1 to this end N%e regularty hold con(rts, whith are open to the public. The Charity perttyMd three txficerts during the year.. al Fairfield Halls in DeCernr 2023" at C(oan Hall In Marth 2024: arKI at Fairfield Halls in June 2024. The Main Orthestra undertcok another susSfv1 sumThr tcyjr to Eure. travdling lo the Czech RepublK and givfftg Trcerts in Tathov. Plzen and Frnntiskovy Lazne. Furthemore we aim to advan the musical &tturab"on of Yng persons under the age of 21 years. Thr re1£f weekly reheafsals with our cAx)ductors, and seclional rehearsals coThJucted by extemal wcialist tutors. the playets have the opwrtunity lo leam a wde repertoire of challging da55K81 musc aThJ improve their or(eslral and rnusil skills. We actively recruit dtsadwdntspj pkyefs from the rOugh$ of Epsom. Kingston. Merton, RichmorMI. Sutton and WaThJswiKth. We offer financaa a5SIStan knvards the cost ofrnemtrship to those require it, we have a dear lcY that no r5(l wkno is Mu¢allY el1gib to N)in one of the orchestrds will be denied a(trss to membwshp for ancial reasons. £2.450 {2023 £2.215) was spent on bursanes during the yEar. In 2016 the Charthes Act as amended came into force bmging in new safeguard5 (XI fundrarAn9. Slonebewjh Youlh Orchestra (the 'Orchestra"I does not fijndraise using wofessional fvndraisers or thr(xJgh thd pwties. does not Share data extemally with Ihird parties and ensures tst anwne adirvJ its behalffolknws its intemal wli(aes. In May 2018 ts Data ProteCC came into forr. The Tnjstees haNE put in Pla a number of safewwds and rdi¢>es to 8nsure Ihat dala is not shared wilh third parties. is 5bred seoKely and that anyone a] on tt)eir behalf abKJes by Ihe Data ProlectKsn PolKy so Ihat Ihe Cythestra rnts Ihe cor¥Jiticn5 ofthe law. The TnFstees believe that by pursuing th&se obl6ctfves Ihoy have C4)mF4ied wlh tho in se¢tNM 4 of the Chaniies Act 2011 to have due regard lo the public benefft guidance putlthed by the Charity commissk. Pwp12
STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 ORGANISATION The Charity Trustees thall manage Ihe affairs of Ilw SYO and may for that purwse exercise all the powers of the SYO. The Charity Trustees may deleg8le any of their PO[5 or fvnctions to a o)mmFttee ot ¢TrnM1$. aThS, rf they do. they determine the letms and conditions ry) vthith the delegation is made. Verr)ershp of the Charity is wn lo anyone is interested in furthering its purp)ses. and who,by apF4ymg for membershp, ha5 indic2led their agreement lo bectsme a fflember and acceptan of the duty of members set Trjt in the Arb'des of Associalion. In accordan with its prede50r Assocja, the Ctharity r))nwnses Trmbers categorised as players, parents and friends. Players are defned as wwbeT5 are no older than 21 years on the first day of Seplefflber prior lo Ihe Charity's Annual Ger1 Meeb"ng. Priorty is given lo those who live in Surrey and Greater London, and ihJ ha attained an appropriate standard of musical effiaency for either the Main Orchestra or the Trairung ¢the$tra. as detetminal by Ihe Musit>l Director. and who are ap1abk? to the mus1 DiTeth. Parents are defined as Ihe nabjrdl parents or legal guardk8ns of Flayers. Friends are defin&J as nerther ayerS nor parents. but Ihose who wsh to frjrlher Ihe obieclj.ves of the Charity. In 202314 the Chanty h•J 168 ang members. The arity Trustees: {il may rewire apt4ic4ts for membership to tr de in any reasonable vrdy that they deride., lill shall, rf tfw appThie an aFolication for membership. notrfy the appli(xnt of their decision wilhin 21 days (iiil rnay ftJse an applIon for merthrship rf they believe that it is in the best interests of the SYO for them to do so.. (iv) shall, rf they de(xJe to refijse an application for membership, give Ihe applic2nt their reasons for dc4.ng g). witt¥"n 21 days of the deas¥)n being taken. and give the ap¢can1 the opkx)rtunity to appeal against the refvsal: and (v) shall Give fair con&tsration to any such appeal, and shall inform the plIcal of Iheir decIsn. bul any {JeSIc to cx)nfiTh reftjsal of the applicatK)n membership shall be final. The Charity Trustees can take a de(isw)n to remove someone from memkrship ofthe SYO. folkmng the guideline5 laid down in the Arbcles of Association. The SYO may require memters to reasonable membership fees lo Ihe SYO. The first AGM must be held ¥thin 18 months ofthe registratKsn of the Charity aTrJ subseq4Enl AGMS must l held at intervaL% of not me than 15 monlhs. Fourteen da. noti must be given of the meeting. as wel a5 matters lo be d1soJs, whith should include the acwunts.The AGM will be held 25 Felxuary 2025. One Ihird of the elected Charity Trustees shall fetre at each AGM. bul shall be elMJble kn re-eleLaic. Al this AGM, Stephen Gfant a1 Isobel Stephen gave noti they 11 retire but Yish to be feleded. The Ctsrfty raises fuTrJs from the public n the UK and does not recei knccrfne from outs¥Je Ihe UK. 11 does not use a profes5Kal fvndrai5er and does not receive InMe or grant lunding from traCtS with ¢xntral wvefflrnenl or a local authty. In the current perKyJ the Charity had an inu)rTt of £142,65012023.' £67,936) and an expenditure of £123.613. {2023: £92.3941 generatirKJ a surplus f Ihe p8r)d of £19.038 (2023: sIall of 24,457). Page13
STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 The Charity cUeny has total nel asse15 of £178.342 {2023.. £157.304) of vknith £161,452 is unrestricted12023: £140,097). Durng the pervjd purth8sed addital fad assets to Ihe value of £14.718. POLICIES In regafd to priTrs. the Executive Committee Ithe "Committee.) is perfflitted lo award a prize. cal1 Tr GOU Memorial Prize". lch does not exceed the Ihen fixed 5ubscnption. on an annual basis to the Pkyer or players il feels have o)nbibuted the most to the Main Orcestra. In regard to grants. the Committee is permitted kn estsblish a bursary furKI from independent donalM)ns. In (Kder to aKI plasEr nmbers of the $tra with Ihe cost of instruments. fees and subscrrpti)ns. In regard to finanoal polw. the Treasurer will keep all ac(x)unting rerdS and have the resp)nsbility lo submit the aco)unts lo an AGM. after they have been revTewed by an Independent Examiner is Th)t an ExeeJJb"ve Committee member. Bank aCnIS and gnatorieS are approv by the resolutw)n of Ihe Executive Committee and signatories can be the Treasurer. or the Chair. Vi Chair or the Secfetary. one of three other o)mmtttee members aw)roved by the Exeujt Committee. The Executive Ccffimrtiee has reed written policies regarding Child Protectlon. Health and Safety. Equal Opportunities, Data Protection arKI Swal Media. These are reVied and updated by the Committee each year. The Committee has agreed that the Charity is complianl with the General Data PffjleCb Regulalion lch into effect in May 2018 and current child safeguarding regukb"ons. Ati the Trustees arKI any voknnteers chaperoning children at conrtS have obtsin a Disdosure aryj Barring SeNice IDBSI training and check. this year there were no serious in(idents that the Charity was requir&Y to rewt lo the Charity Cofflmission. Risk Management- the Executive C(xnmittee has wjentsfied a risk of high tumover ot members with no neWpliCants. This is mitigat1 by a proactive Strate aiffled al new member recruTtment induding advertising, workshops. Ma shots and tssler days. It has addrtK)nally Jentified a risk assocAt&J with fow terest rates. This is mitigated by ffK)ving ftmds on an automats'c daily basi% into a hKJher rate a(JAnt and ty fundraising events. Investrneni Policy- Ihe Exe(ytive Committee has agreed 2 policy to have an aSb. hwJher rate dewstt aC(X)Lffil CAF. taining miniffMJm fijnds in a low interest bearing rrent a(unt. The EXelIve Committee has resofved Ihat Ihe Charity will endeavouf lo maintain unresln'cted reserves broadly in line with cfie yeals expendilure. Currenty the restn.cted furKts have been set aside for bSS and lo support the Gough Pnz8S. If the Charity stK)ukl ever be dissolv8d. then any awts left aller all debt is paKI shall be Irdnsfeffed to another(*antyororganiz8tion objects ar8 similw lo the Charity, to be Llechjed by the EXtIVe Committee. Pry¢14
STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 INVESTMENT POWERS AND RESTRICTIONS Investrnent wers arn limited by the financlal willcles of the Artic5 of Association. In regard lo rBstrictDns by Ihe Arlides of Association. any pr¢)posals that may amend (Y dissol¥p the Charity need to be setout m S.g in the notice of a general meeling. In addrtK)n. for these proposals lo be pas they ha to be sUN)orted by al 75% of those voting al the neral meeting then apsxov&J by the Charity Commission. FUTURE ACTIVITIES The winopal athvity of the Charity during the year was lo educate Ihe publbc In the art and s(ience ol music, and to edd( the musical educatson of young persons undef the age of twenty-one years. The Chanty innds tr) ¢x)nlinue wilh oJThenl gctiwlies comprlsing weekjy rehearsals during term tinE. at least thrne wbh'c concerts ye*, workshops aTrJ an annual or bi-annual orthestra lour. SUppted by subs(n'ptions atx1 fundraistyig events. Fdbwing r¢sUt1)ns passed at EGMS of the Charity on 10 January 2022 and 28 July 2022. SYO Prothjctbon Cc¥npany knmited ISYOPCLI was inlxsrwrated on 15 February 2022 {rJ)mpany regtslration 139183011. for the purposes of produoro concerts for the Stoneleigh yth Orchestra. The stnJ¢ture of the existiThJ Chartty was also chang8d and Ihis CIO Iregistralion numLEr 1199210) was approved by the Charity CommissK)n on 7 June 2022. The tr8n5fer of assets aThJ liabilitS of the sto191 Youth Orchestr8 Soaety and its activitses was made lo the CIO. Stoneleigh Youth Orchestra on 1 January 2023. Financaal accojnts were prr>ju lor toth The SIOne19h Youlh Orchestra Swety12802971 and slonele1 Youth OrthestsB 11199210) for the financial perw)d endaj 31 NgUSt 2023. The cAd sOty was dissclved and remov&J from th8 Central Reglster of Charities on 29 February 2024. as appro at the EGM on 28 July 2022. ANY OTHERS MAThERS The Tnjstees rned out a risk analy51s ol bjlure fijnding and current assets and a satisfied that the Charity's risk management policy w¢)cedures adequaiely address the risks to the Charty. The Committee has wi in pla 'PUbl Liability, and 'Employer's Liability. insurance kx)licEs and cover for MUsbl instruments and scores owned by the Chan'ty. This yea¢s expen(Jiture on Insuran( was £340 (2023.. £324). Page15
STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 THE TRUSTEES The Tnjstees served the Charity during Ihe perKhY were as follLyws: Julian Hardwick (Chair) Stephen Grant (Vice-chairl Bridget Merchant {Treasurerl Isobd Stephen {Secretsry) Noriko Rudd Sied by orderof e Tfustees 28 ftharn Road Epsom SurrBy Kf173A4 JulAn HarONick Honorary Cha Appro¥d by Tntstses on 25 February 2025 Pa9016
STONELEIGH YOUTH ORCHESTRA INDEPENDENT EXAMINERS, REPORT YEAR ENDED 31 AUGUST 2024 I repo¥t on the UnajitUj arAJ)unts of the Charity fof the year ed 31 Auwsl 2024 set out pages 8tol1. RESPECTNE RESPONSI8ILmES OF THE TRUSTEES AND THE INDEPENDENT EXAMINER The Chanty's Tustees are reswnsible for the prepÈratKin of the accounts. The Charity's Trustees C4)nsider that an audit is not required for this year under seclTh 144 of the Charibes 2011 1.the Charities Acri aTrd that an independent examinatson is needed. tt is my resF$t1Ilty'. to exarrwne the acnts under section 145 of the charib.es Act. to follow the Fxocedures laid down In the General Directions gwen by the Charity Commissp uTrJer sectK)n 14515Xbl of the Charities Act; 8nd to state whether partiojlar matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My exaMinatiC was tsffied out in acc(JrdaNx the General Directions given by Ihe Charity commisOn. An independent examinatson includes a review of the acixjunting reoxds kept by the Charity and a (nariS0n of the ac(£NJnts presented wilh those red5. It a150 indudes cOnseration of any unusual ilems or disca0reS in Ihe ac(x)unts, and seeking expL4nations frrffi as Tnjstees noming any such matters. The procedures undertaken do not provide all Ihe evidence that wc¥Jld be required in an audic and L)Jnse¢wenUy no opinion is gven on ether the arUnts present a Irue and fair view, and the rewrt is limited to those matters set out in the statement Ll(x¥. INDEPENDENT EXAMINER'S STATEMENT In (#)nne(ion with my examinatr>n. no matter has rxjme to my attention.. {1) whith &Mves me reasonable cause to believe that in any material respect the requir.. (al to keep acwunting rerJ)rds in a$rdancE with secth)n 130 of the Charities Act", aThJ {b) to prepare accounts which aCrd wilh the aec4yJthing r}rdS and uxnF4y with Ihe a(xwnting requirements of the Charities knt ha not been meL' or (2) to in my opMiion. atttion slKwld be dra4 in order to enable a pmper understarKlirv3 of the acrx)unts to be rea(*ed. Paul Brink¢r 25 St Jthn's Avenu Leathert¢j Surrey KT22 7HT 25 Febnjary 2025 Page17
STONELEIGH YOUTH ORCHESTRA STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 AUGUST 2024 Turnov•r Audibon F•e•- IntyJn• CD• l DVDS- lTrxfjn Conc•rt b"L•ts. prtsJrwirne and verNJe in>)m• 2024 2023 777 95 3,687 5.110 12.552 2.150 51,058 3.652 1.030 1.869 374 Fn8nd und Patron8 Grfl AQ I Inwme Tax rBca¥ed Irth•Bt Inc•me Merthrs subs¢Yik)¢This Tw. fies and mugs. inc4)me 7,117 601 67.129 142.680 52.422 Tot•1 Twno¥•r 67.936 Athnlnl•tr•tlv• Costs AthertsirvJ & Mark•ng Awlil 8 AncY le•J Bank F• 2.731 671 60 Jos 37,582 4t.164 168 G•rw•l EXP Gwgh othw •wwd8 Inwrthn and m•mb•rnli 2,045 1,369 525 712 212 L• dropoMI offLx•d aB••ts 163 2,137 428 436 1,087 723 43,543 231 Top•,Tk• Mw •xynw• 74,155 314 Totsl Admk)Istralt¥• Co¥ty 12),613 Op•riing Profit 1244sn Page18
STONELEIGH YOUTH ORCHESTRA STATEMENT OF FINANCIAL ACTMTIES YEAR ENDED 31 AUGUST 2024 Other Inp)m• Excyw A•m. Deffjabon of wrr•nt year wnirNs from SYO Exi4rkn th. ol rBiaThd •arrw trc¥n SYO 43.764 137.997 181.782 19,028 1sr 157.304 Pap19
STONELEIGH YOUTH ORCHESTRA BALANCE SHEET YEAR ENDED 31 AUGUST 2024 31 Aug 2024 31 Aug 2023 Flxed A•set8 Tanglbl• A¥i•ti Equipment Les• Accumulalod D•pr•ckvIn Equipment L$$ Accurnulated D•pr•¢wtbJn on Music Librnry Music Irary Tot•1 Tanglbl• Asut 49.175 34.4S6 124.5711 123.tr28 1727) 1S871 25,461 25,864 12,831 12.831 Total Flx•¢ A$ts Current AsMt• Cash 11 bank •nd In hand D•po•rt- Gdd Main 28.202 SYO 8urn•ry Aecount Totsl C•sh It bank •n4J In hand Inv•8tm•nt in SYO Preduclion Co Ltd prepaentI •nd Aecrued Incor SYOPCL Lom Accounl 14.89) 43,592 17.207 13.323 93,562 81.144 144.4n Total Curr•nt Ass•ts 150,482 Crlt0. amounts tslllng du• wlthln on• y•ar Ac<wJ Totil Cr¢dttor6.' amounts i•llln9 du• wlthln on• Il•t ¢urr•nt A•Mts Iuabllllb•sl 160,4n 144,4n Tot•1 AJ•t8 l•A• Cuff•nt Llabllrt 174342 157,304 N•t Asmts 176,342 157,304 C•pft•l and RM•The• Year Earningffl Rtsin•d EamiTrJ8 19.038 157.304 t57,304 Tot•1 C•pltd •nd R•w 176,342 137,304 Pagel 1L)
STONELEIGH YOUTH ORCHESTRA NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 ACCOUNnNG POLICIES Basis of accounting These acwunts have been prepared under the historical $t conventson and prepared in accordan with the Stalement of Re{rmended Practice .Acttnting and Rewb'ng by Charities" FRS 102 aThJ with the Charitses Act 2011. The ac£nunts wepared an accwals ba51S. Flxed Assets Fixed assets are disclosed at historic cost less deprecsats'on. Equipment is depreaated at 200fi per annum on a reducing balance basi5. sheet music is depreoated at 100/0 per annum on a reduung balan basis. In janu 2023. the assets of SYO were transferred to the the CIO. the Trustees reviewed the deweoation pdicy for certain instwments. It was agreed that the followng instruments St#)ukl be kept m the tM)oks al the residual value equivalent to their Net Book Value on transfer. The Trustees a of ths opinion the net resdual value at 1.1.23 is at least equal lo the long temi al ofthe instruments. These instruments will not theore be depreciated any further. Buffel Clarinet R13 n A Contrabasso( Viola by MMX vla by MMX Cor knglais S30 BURSARIES AWARDED 2024 2023 Bursaries to SUPFQrt membership fees Butsaries to support tour fees 400 1.115 2,050 1,100 FEES Fees %%Ere paid to our Musical Director and Training Orchestra Ccffiductor during the year. Fomowing its incowati)n, SYO Production Company Limrted took over responsibility for paw'ng these fees. No other salaries crf wages ha* been paid b effpbyees. induding the members of the committee, dunng the year. RESERVES The wnmittee has agreed that a level of unrestn'cled res6Thes shall be maintained broadly equIVent to expenditure for one year. RESTRICTED FUNDS The Bursary FUNI 18 restri(J. Ther remaining funds ar8 unrestricted and there ar6 no dewgnated funds. Pa111