STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Charlty Number 1199210 STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMEKrs YEAR ENDED 31 AUGUST 2024 CONTENTS PAGE MembBr5 of Ihe bcyrd arnl wofessi￿Al advisers of fin￿1)81 acUNilies Bfilan￿ sheet 10 No*5 to ts h*n(¥al slat￿ts STONELEIGH YOUTH ORCHESTRA FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Ex•¢￿￿ C¢mmllt•• IA•mb•r• JulLqn HaTdwick (Chalrl Steph8n Grant Ivth Chalrl Alexandra Buckl• D8v• Eagleslon8 Chartott8 Eth0rds1rn8ign￿ 1.1.241 Clara Ertsk8t Clwl Gfant (Codopl￿ 28.11.231 Serah Hannalord. KC Kuan Lg0 Ict>opted 4.2.241 Ray MacFarl8nè Icwlfrd 8.10.231 Julia Macklnder Bnd￿t Marchant ff reasuTerl Rachel Ogletho￿& {co￿pIed 8.10.23} Noriko Rudd Isob81 Slephon Isecretsryl Cathie Tsoukkas H•tJin Wamer Ele8r￿r WhK¢head R•gl•tsr•d ollk• 28 Denham Road Epsom Surtey KT17 3AA Ind•P￿d•n1 •x•mln•r Paul Brtnk•r 25 St John's Avenue Leatherhead Surrey rr22 7HT Bankè CAF Bank Ltd 25 Kmgs Hlll Av•nue Kings Hill Wesl Malling Kent ME19 4JQ Da￿ House. Tivol Dale, Stockport Cheshire SK1 1TA Pw11 STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 The Trustees have *aswe in presenting their report and the unaudited financ4al stste￿ts of the Charity for the year ended 31 August 2024. These finan(ial statements ￿mplY wilh the (yjrrent s18lulory requirements. the reqiArements of Charites SORP (FRS1021 and the requirements of the Ch8nty'S goveming do￿rnent. TrODUCnON Stonelety Youth Ctrthest￿ {tharity number 11992101 is 8 registered Charitable Inc Organisatth ￿verned by rts Artides of Assocotion, incorporated on 7 June 2022. 11 bep'n tra¢thng on 1 January 2023. lakirKd overlhe actiwties and netassels ofthe Charity The st￿e1￿1￿1 Youth OrcI￿Stra PJ(xiety (thBrity regiStra￿n 280297) on that dale. OBJECTIVES The £￿￿￿1veS ofthe Charity are to educate public in the arts and sciences. parti￿lartY the art and s¢ienc* of musc. a￿1 to this end N%e regularty hold con(*rts, whith are open to the public. The Charity perttyM￿d three txficerts during the year.. al Fairfield Halls in DeCern￿r 2023" at C*(oan Hall In Marth 2024: arKI at Fairfield Halls in June 2024. The Main Orthestra undertcok another su￿sSfv1 sumThr tcyjr to Eur￿e. travdling lo the Czech RepublK and givfftg ￿Trcerts in Tathov. Plzen and Frnntiskovy Lazne. Furthemore we aim to advan￿ the musical &tturab"on of Y￿ng persons under the age of 21 years. Thr￿￿ re￿1£f weekly reheafsals with our cAx)ductors, and seclional rehearsals coThJucted by extemal wcialist tutors. the playets have the opwrtunity lo leam a wde repertoire of chall￿ging da55K81 musc aThJ improve their or(*eslral and rnusi￿l skills. We actively recruit dtsadwdntspj pkyefs from the ￿rOugh$ of Epsom. Kingston. Merton, RichmorMI. Sutton and WaThJswiKth. We offer financaa a5SIStan￿ knvards the cost ofrnemt*rship to those require it, we have a dear ￿lcY that no ￿r5(￿l wkno is Mu￿¢allY el1gib￿ to N)in one of the orchestrds will be denied a(trss to membwshp for ￿ancial reasons. £2.450 {2023 £2.215) was spent on bursanes during the yEar. In 2016 the Charthes Act as amended came into force bmging in new safeguard5 (XI fundrarAn9. Slonebewjh Youlh Orchestra (the 'Orchestra"I does not fijndraise using wofessional fvndraisers or thr(xJgh th￿d pwties. does not Share data extemally with Ihird parties and ensures tst anwne adirvJ ￿ its behalffolknws its intemal wli(aes. In May 2018 ts Data ProteC*C￿ came into forr*. The Tnjstees haNE put in Pla￿ a number of safewwds and rdi¢>es to 8nsure Ihat dala is not shared wilh third parties. is 5bred seoKely and that anyone a￿]￿ on tt)eir behalf abKJes by Ihe Data ProlectKsn PolKy so Ihat Ihe Cythestra rn￿ts Ihe cor¥Jiticn5 ofthe law. The TnFstees believe that by pursuing th&se obl6ctfves Ihoy have C4)mF4ied wlh tho in se¢tNM 4 of the Chaniies Act 2011 to have due regard lo the public benefft guidance putlthed by the Charity commissk￿. Pwp12 STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 ORGANISATION The Charity Trustees thall manage Ihe affairs of Ilw SYO and may for that purwse exercise all the powers of the SYO. The Charity Trustees may deleg8le any of their PO￿[5 or fvnctions to a o)mmFttee ot ¢TrnM1￿$. aThS, rf they do. they determine the letms and conditions ry) vthith the delegation is made. Verr*)ershp of the Charity is wn lo anyone is interested in furthering its purp)ses. and who,by apF4ymg for membershp, ha5 indic2led their agreement lo bectsme a fflember and acceptan￿ of the duty of members set Trjt in the Arb'des of Associalion. In accordan￿ with its prede￿50r Assocja￿, the Ctharity r))nwnses Tr￿mbers categorised as players, parents and friends. Players are defned as wwbeT5 are no older than 21 years on the first day of Seplefflber prior lo Ihe Charity's Annual Ger￿1 Meeb"ng. Priorty is given lo those who live in Surrey and Greater London, and i*hJ ha￿ attained an appropriate standard of musical effiaency for either the Main Orchestra or the Trairung ¢￿the$tra. as detetminal by Ihe Musit>l Director. and who are a￿p1abk? to the mus￿1 DiTeth. Parents are defined as Ihe nabjrdl parents or legal guardk8ns of Flayers. Friends are defin&J as nerther ￿ayerS nor parents. but Ihose who wsh to frjrlher Ihe obieclj.ves of the Charity. In 202314 the Chanty h•J 168 ￿a￿ng members. The ￿arity Trustees: {il may rewire apt4ic4t￿s for membership to tr￿ ￿de in any reasonable vrdy that they deride., lill shall, rf tfw appThie an aFolication for membership. notrfy the appli(xnt of their decision wilhin 21 days (iiil rnay ￿ftJse an applI￿￿on for merthrship rf they believe that it is in the best interests of the SYO for them to do so.. (iv) shall, rf they de(xJe to refijse an application for membership, give Ihe applic2nt their reasons for dc4.ng g). witt¥"n 21 days of the deas¥)n being taken. and give the ap￿¢can1 the opkx)rtunity to appeal against the refvsal: and (v) shall Give fair con&tsration to any such appeal, and shall inform the ￿plIca￿l of Iheir decIs￿n. bul any {Je￿SIc￿ to cx)nfiTh reftjsal of the applicatK)n ￿ membership shall be final. The Charity Trustees can take a de(isw)n to remove someone from memkrship ofthe SYO. folkmng the guideline5 laid down in the Arbcles of Association. The SYO may require memters to reasonable membership fees lo Ihe SYO. The first AGM must be held ¥￿thin 18 months ofthe registratKsn of the Charity aTrJ subseq4Enl AGMS must l￿ held at intervaL% of not m￿e than 15 monlhs. Fourteen da￿. noti￿ must be given of the meeting. as wel a5 matters lo be d1soJs￿, whith should include the acwunts.The AGM will be held 25 Felxuary 2025. One Ihird of the elected Charity Trustees shall fetre at each AGM. bul shall be elMJble kn re-eleLaic￿. Al this AGM, Stephen Gfant a￿1 Isobel Stephen gave noti￿ they ￿11 retire but Y*ish to be feleded. The Ctsrfty raises fuTrJs from the public n the UK and does not recei￿ knccrfne from outs¥Je Ihe UK. 11 does not use a profes5K￿al fvndrai5er and does not receive In￿Me or grant lunding from ￿￿traCtS with ¢xntral wvefflrnenl or a local auth￿ty. In the current perKyJ the Charity had an inu)rTt of £142,65012023.' £67,936) and an expenditure of £123.613. {2023: £92.3941 generatirKJ a surplus f Ihe p8r*)d of £19.038 (2023: sI￿all of 24,457). Page13 STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 The Charity cU￿en￿y has total nel asse15 of £178.342 {2023.. £157.304) of vknith £161,452 is unrestricted12023: £140,097). Durng the pervjd ￿ purth8sed addit￿al f￿ad assets to Ihe value of £14.718. POLICIES In regafd to priTrs. the Executive Committee Ithe "Committee.) is perfflitted lo award a prize. cal￿1 Tr GOU￿ Memorial Prize". ￿lch does not exceed the Ihen fixed 5ubscnption. on an annual basis to the Pkyer or players il feels have o)nbibuted the most to the Main Orc*estra. In regard to grants. the Committee is permitted kn estsblish a bursary furKI from independent donalM)ns. In (Kder to aKI plasEr n*mbers of the ￿$tra with Ihe cost of instruments. fees and subscrrpti)ns. In regard to finanoal polw. the Treasurer will keep all ac(x)unting re￿rdS and have the resp)nsbility lo submit the aco)unts lo an AGM. after they have been revTewed by an Independent Examiner ￿ is Th)t an ExeeJJb"ve Committee member. Bank aC￿￿nIS and ￿gnatorieS are approv by the resolutw)n of Ihe Executive Committee and signatories can be the Treasurer. or the Chair. Vi Chair or the Secfetary. ￿ one of three other o)mmtttee members aw)roved by the Exeujt Committee. The Executive Ccffimrtiee has ￿reed written policies regarding Child Protectlon. Health and Safety. Equal Opportunities, Data Protection arKI Swal Media. These are reVie￿d and updated by the Committee each year. The Committee has agreed that the Charity is complianl with the General Data PffjleCb￿ Regulalion ￿lch into effect in May 2018 and current child safeguarding regukb"ons. Ati the Trustees arKI any voknnteers chaperoning children at con￿rtS have obtsin￿￿ a Disdosure aryj Barring SeNice IDBSI training and check. this year there were no serious in(idents that the Charity was requir&Y to rewt lo the Charity Cofflmission. Risk Management- the Executive C(xnmittee has wjentsfied a risk of high tumover ot members with no neW￿pliCants. This is mitigat￿1 by a proactive Strate￿ aiffled al new member recruTtment induding advertising, workshops. Ma￿ shots and tssler days. It has addrtK)nally ￿Jentified a risk assocAt&J with fow ￿terest rates. This is mitigated by ffK)ving ftmds on an automats'c daily basi% into a hKJher rate a(￿JAnt and ty fundraising events. Investrneni Policy- Ihe Exe(ytive Committee has agreed 2 policy to have an a￿S￿b￿. hwJher rate dewstt aC(X)Lffil CAF. ￿taining miniffMJm fijnds in a low interest bearing ￿rrent a(￿unt. The EXe￿lIve Committee has resofved Ihat Ihe Charity will endeavouf lo maintain unresln'cted reserves broadly in line with cfie yeals expendilure. Currenty the restn.cted furKts have been set aside for b￿S￿S and lo support the Gough Pnz8S. If the Charity stK)ukl ever be dissolv8d. then any awts left aller all debt is paKI shall be Irdnsfeffed to another(*antyororganiz8tion objects ar8 similw lo the Charity, to be Llechjed by the EX￿tIVe Committee. Pry¢14 STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 INVESTMENT POWERS AND RESTRICTIONS Investrnent wers arn limited by the financlal willcles of the Artic￿5 of Association. In regard lo rBstrictDns by Ihe Arlides of Association. any pr¢)posals that may amend (Y dissol¥p the Charity need to be setout m S￿￿.￿g in the notice of a general meeling. In addrtK)n. for these proposals lo be pas￿ they ha￿ to be sUN)orted by al 75% of those voting al the ￿neral meeting then apsxov&J by the Charity Commission. FUTURE ACTIVITIES The winopal athvity of the Charity during the year was lo educate Ihe publbc In the art and s(ience ol music, and to ed￿d￿(* the musical educatson of young persons undef the age of twenty-one years. The Chanty in*nds tr) ¢x)nlinue wilh oJThenl gctiwlies comprlsing weekjy rehearsals during term tinE. at least thrne wbh'c concerts ye*, workshops aTrJ an annual or bi-annual orthestra lour. SUpp￿ted by subs(n'ptions atx1 fundraistyig events. Fdbwing r¢s￿Ut1)ns passed at EGMS of the Charity on 10 January 2022 and 28 July 2022. SYO Prothjctbon Cc¥npany knmited ISYOPCLI was inlxsrwrated on 15 February 2022 {rJ)mpany regtslration 139183011. for the purposes of produoro concerts for the Stoneleigh y￿th Orchestra. The stnJ¢ture of the existiThJ Chartty was also chang8d and Ihis CIO Iregistralion numLEr 1199210) was approved by the Charity CommissK)n on 7 June 2022. The tr8n5fer of assets aThJ liabilit￿S of the sto￿191￿ Youth Orchestr8 Soaety and its activitses was made lo the CIO. Stoneleigh Youth Orchestra on 1 January 2023. Financaal accojnts were prr>ju￿ lor toth The SIOne￿19h Youlh Orchestra Swety12802971 and slonele1￿ Youth OrthestsB 11199210) for the financial perw)d endaj 31 N￿gUSt 2023. The cAd sO￿ty was dissclved and remov&J from th8 Central Reglster of Charities on 29 February 2024. as appro￿￿ at the EGM on 28 July 2022. ANY OTHERS MAThERS The Tnjstees ￿rned out a risk analy51s ol bjlure fijnding and current assets and a￿ satisfied that the Charity's risk management policy w¢)cedures adequaiely address the risks to the Charty. The Committee has wi in pla￿ 'PUbl￿ Liability, and 'Employer's Liability. insurance kx)licEs and cover for MUsb￿l instruments and scores owned by the Chan'ty. This yea¢s expen(Jiture on Insuran(￿ was £340 (2023.. £324). Page15 STONELEIGH YOUTH ORCHESTRA TRUSTEES, REPORT YEAR ENDED 31 AUGUST 2024 THE TRUSTEES The Tnjstees served the Charity during Ihe perKhY were as follLyws: Julian Hardwick (Chair) Stephen Grant (Vice-chairl Bridget Merchant {Treasurerl Isobd Stephen {Secretsry) Noriko Rudd Si￿ed by orderof e Tfustees 28 f*tharn Road Epsom SurrBy Kf173A4 JulAn HarONick Honorary Cha Appro¥*d by ￿ Tntstses on 25 February 2025 Pa9016 STONELEIGH YOUTH ORCHESTRA INDEPENDENT EXAMINERS, REPORT YEAR ENDED 31 AUGUST 2024 I repo¥t on the Una￿jitUj arAJ)unts of the Charity fof the year ￿￿ed 31 Auwsl 2024 set out ￿ pages 8tol1. RESPECTNE RESPONSI8ILmES OF THE TRUSTEES AND THE INDEPENDENT EXAMINER The Chanty's Tustees are reswnsible for the prepÈratKin of the accounts. The Charity's Trustees C4)nsider that an audit is not required for this year under seclTh 144 of the Charibes 2011 1.the Charities Acri aTrd that an independent examinatson is needed. tt is my resF￿$t1Ilty'. to exarrwne the ac￿nts under section 145 of the charib.es Act. to follow the Fxocedures laid down In the General Directions gwen by the Charity Commissp uTrJer sectK)n 14515Xbl of the Charities Act; 8nd to state whether partiojlar matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My exaMinatiC￿ was tsffied out in acc(JrdaNx the General Directions given by Ihe Charity commis￿On. An independent examinatson includes a review of the acixjunting reoxds kept by the Charity and a (￿n￿ariS0n of the ac(£NJnts presented wilh those re￿￿d5. It a150 indudes cOns￿eration of any unusual ilems or disca0￿reS in Ihe ac(x)unts, and seeking expL4nations frrffi as Tnjstees noming any such matters. The procedures undertaken do not provide all Ihe evidence that wc¥Jld be required in an audic and L)Jnse¢wenUy no opinion is gven on ￿ether the ar￿Unts present a Irue and fair view, and the rewrt is limited to those matters set out in the statement L*l(x¥. INDEPENDENT EXAMINER'S STATEMENT In (#)nne(*ion with my examinatr>n. no matter has rxjme to my attention.. {1) whith &Mves me reasonable cause to believe that in any material respect the requir￿￿.. (al to keep acwunting rerJ)rds in a$￿rdancE with secth)n 130 of the Charities Act", aThJ {b) to prepare accounts which aC￿rd wilh the aec4yJthing r￿￿}rdS and uxnF4y with Ihe a(xwnting requirements of the Charities knt ha￿ not been meL' or (2) to in my opMiion. att￿tion slKwld be dra4￿ in order to enable a pmper understarKlirv3 of the acrx)unts to be rea(*ed. Paul Brink¢r 25 St Jthn's Avenu Leathert￿¢j Surrey KT22 7HT 25 Febnjary 2025 Page17 STONELEIGH YOUTH ORCHESTRA STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 AUGUST 2024 Turnov•r Audibon F•e•- IntyJn• CD• l DVDS- lTrxfjn Conc•rt b"L*•ts. prtsJrwirne and verNJe in*>)m• 2024 2023 777 95 3,687 5.110 12.552 2.150 51,058 3.652 1.030 1.869 374 Fn8nd* und Patron8 Grfl AQ I Inwme Tax rBca¥ed Irth•Bt Inc•me Merthrs subs¢Yik)¢This Tw. fies and mugs. inc4)me 7,117 601 67.129 142.680 52.422 Tot•1 Twno¥•r 67.936 Athnlnl•tr•tlv• Costs AthertsirvJ & Mark•*ng Awlil 8 A￿￿￿ncY le•J Bank F• 2.731 671 60 Jos 37,582 4t.164 168 G•rw•l EXP￿ Gwgh othw •wwd8 Inwrthn￿ and m•mb•rnli 2,045 1,369 525 712 212 L￿• ￿ dropoMI offLx•d aB••ts 163 2,137 428 436 1,087 723 43,543 231 Top•,Tk*• Mw •xynw• 74,155 314 Totsl Admk)Istralt¥• Co¥ty 12),613 Op•r*iing Profit 1244sn Page18 STONELEIGH YOUTH ORCHESTRA STATEMENT OF FINANCIAL ACTMTIES YEAR ENDED 31 AUGUST 2024 Other Inp)m• Excyw A•m. Deffjabon of wrr•nt year wnirNs from SYO Exi4rkn￿ th. ol rBiaThd •arrw trc¥n SYO 43.764 137.997 181.782 19,028 1sr 157.304 Pap19 STONELEIGH YOUTH ORCHESTRA BALANCE SHEET YEAR ENDED 31 AUGUST 2024 31 Aug 2024 31 Aug 2023 Flxed A•set8 Tanglbl• A¥i•ti Equipment Les• Accumulalod D•pr•ckvI￿n Equipment L*$$ Accurnulated D•pr•¢wtbJn on Music Librnry Music I￿rary Tot•1 Tanglbl• Asut* 49.175 34.4S6 124.5711 123.tr28 1727) 1S871 25,461 25,864 12,831 12.831 Total Flx•¢ A$￿ts Current AsMt• Cash 11 bank •nd In hand D•po•rt- Gdd Main 28.202 SYO 8urn•ry Aecount Totsl C•sh It bank •n4J In hand Inv•8tm•nt in SYO Preduclion Co Ltd prepa￿entI •nd Aecrued Incor SYOPCL Lom Accounl 14.89) 43,592 17.207 13.323 93,562 81.144 144.4n Total Curr•nt Ass•ts 150,482 Cr￿lt0￿. amounts tslllng du• wlthln on• y•ar Ac