2023-09-01-accounts - Friends Of Prettygate Schools

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01/05/2022 Period start date To 01/09/2023 Period end date

Charity name: Friends of Prettygate schools

Charity registration number: 1199207

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	THE OBJECT OF THE ASSOCIATION (THE OBJECTS) IS TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We hold sponsored events, competitions, school lottery, summer and Christmas fair to raise the money
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have been given the charity commission guidance and we have discussed what this means.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	Without the help, support and contributions made by volunteers which is mainly their time to help run our events. (Usually means running a game or stall at the summer fair.) we wouldn’t be able to run our events and so raise money
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our main achievements this year are managing to finally raise enough money to buy the play equipment for the children. This has made a huge different to the children as they now have two large pieces of play equipment, so their break times have more things to engage them. The contribution we make towards the whole school panto benefits the children as it means all children regardless of financial background can go and have the experience of going to the theatre (without this some children might not ever go to the theatre)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We ended our year with an end balance of £7134.50 which is a little more than our expected minimum reserve of £6000
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We have a policy of holding a minimum reserve of £6000 this is because we need this amount to cover the annual costs, and enough the cover the cost of running our first events in the next financial year.
Amount of reserves held	Para 1.22	£6000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The risks we hold are if we spend money on an event and it then doesn’t make any profits our reserves won’t go too far. The cost of running events is increasing meaning potential profit margins are shrinking. Then finally the risk of outside issues such as weather as fireworks and summer fair are very reliant on good weather on the day and short notice cancellation means we lose money spent to run and can’t raise it back.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Deed of trust
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	When a new trustee is needed the role is advertised at least a month before AGM or if midyear a month before EGM happens. Anyone who wants to apply must notify the other trustees before the date of the AGM or EGM. Then the position is appointed by a vote for by all who attend the meeting. All meetings are open to the whole school community. A month before the AGM all trustees are asked if they still wish to stay in the role or step down (this is to reduce midyear role changes) At the AGM it is voted if all presents are happy for each trustee to stay in position and it is vote of yes or no. If a role is vote no, then the position is advertised, and a new trustee is to be found. And an EGM is to be called. After 2years in a role then the role must be re-elected to the role. This would follow the system of appointing a new trustee but standing trustee would automatically be in the running to stand. It is still down to a community vote.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Friends of Prettygate schools
Other name the charity uses
Registered charity number	1199207
Charity’s principal address	Prettygate junior school Plume avenue Colchester Co3 3ph

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Hollie Allen	Co chair	1stJanuary2023
Sarah Brown	Chair	1stOctober 2022
Dominc Bowers	Treasurer	1stOctober 2022
Jayne Rogers	secretary	1stJanuary2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

nTh(•ll IlQ¥knt¢ OLLE*

Aug 26 - Sep 23 Opening balance: £14,815.53

Date Payee	Item	Code
9/8/2022 Travis Perkins	Shed	Misc
9/12/2022 Sarah	Instalink	Expenses
9/12/2022 Sarah	Xmas bits	Xmas
9/12/2022 Sarah	Groto gifs	Xmas fair
3 items - £13 lucky dip, £6 secret room, £5 expenses
End balance: £15,094.22
Sep 24 - Oct 25
Opening balance: £15,094.22
Date Payee	Item	Code
9/26/2022 Sarah	Xmas socks	Xmas
9/28/2022 Sarah	Fireworks sweets	Fireworks
10/3/2022 Parentkind
10/3/2022 Liz Humphries	Fireworks lightng	Fireworks
10/7/2022 Sarah	Rdeer food bags	Reindeer food
10/7/2022 Sarah	Rdeer food	Reindeer food
10/10/2022 Sarah	Rdeer food torches	Reindeer food
10/11/2022 Sarah	Amazon	Xmas SR
10/11/2022 Sarah	Instalink	Expenses
10/20/2022 Sarah	Gingerbread man	Xmas fete
10/21/2022 Sarah	Asda mugs	Xmas SR
10/21/2022 Sarah	B&M	Xmas bits
10/21/2022 Sarah	Poundland	Xmas bits
10/21/2022 Sarah	Amazon	xmas bits
10/24/2022 Sarah	Shredded paper	Xmas SR
10/24/2022 Sarah	mychildart postbag	mychildart
10/24/2022 Sarah	Paper	Expenses
10/24/2022 Sarah	Xmas bits	Xmas bits
10/24/2022 Sarah	Asda mugs	Xmas SR
10/24/2022 Claire Watling	Xmas items	Xmas bits
End balance: £13,903.35
Sep 24 - Oct 25
Opening balance: £13,903.35
Date Payee	Item	Code
10/26/2022 Sarah	Flying Tiger	Xmas bits
10/26/2022 Sarah	Asda	Xmas bits

10/26/2022	Sarah	Home Bar	Xmas bits
10/31/2022	Sarah	Xmas bits	Xmas bits
10/31/2022	Sarah	Xmas bits	Xmas bits
10/31/2022	Sarah	Xmas bits	Xmas bits
11/1/2022	Sarah	Xmas bits	Xmas bits
11/3/2022	Sarah	xmas bits	Xmas bits
11/4/2022	Bank	Float	Fireworks
11/7/2022	Plush	Portaloos	Fireworks
11/7/2022	Liz Humphries	Drinks	Fireworks
11/11/2022	Sarah	The Works	Xmas bits
11/11/2022	Sarah	Asda	Xmas mugs
11/11/2022	Sarah	B&M	Xmas bits
11/11/2022	Sarah	Instalink	Expenses
11/11/2022	Sarah	Advance	Xmas bits
11/21/2022	Bank	Float	Xmas Fair
11/23/2022	Sarah	Xmas bits	Xmas bits

26 Nov - 23 Dec Opening balance: £31,969.32

	Payee	Item	Code
11/28/2023	Lace Brown	Milk and sugar	Xmas fair
11/28/2023	Sarah	Xmas fair	Xmas fair
11/28/2023	Sarah	Mugs	Xmas secret room
12/5/2023	Sarah	The Works	Xmas secret room
12/5/2023	Pentagon	Play equipment	Play equipment
12/12/2023	Pretygate Schools	Library	Library
12/14/2023	Sarah	Instalink	Expenses
12/19/2023	Home Farm	Fireworks	Fireworks

24 Dec - 25 Jan Opening balance:

£15,483.37

Expenditure
Date	Payee	Item	Code
12/28/2023	Sarah	SF lucky dip	SF lucky dip
12/28/2023	Sarah	SF lucky dip	SF lucky dip
12/28/2023	Sarah	SF lucky dip	SF lucky dip
1/3/2023	Sarah	SF lucky dip	SF lucky dip
1/3/2023	Sarah	SF lucky dip	SF lucky dip
1/3/2023	Hollie	Change	Sweet treats
1/3/2023	Sarah	Mugs	Mothers day
1/3/2023	Sarah	Secret room	Mothers day
1/9/2023	Sarah	Secret room	Mothers day
1/13/2023	Sarah	Shein	Mothers day
1/16/2023	Sarah	Instalink	Expenses
1/16/2023	G Oliver	DJ	Summer fair

26 Jan - 24	Feb
Opening balance:			£15,420.26
Date		Payee		Item	Code
	1/30/2023	Sarah		Amazon	Sweet treats
	2/6/2023	Sarah		Instalink	Expenses
	2/6/2023	Sarah		Shein	Fathers day
	2/6/2023	Hollie		Amazon	Coronaton
	2/6/2023	Sarah		Shein	WXSR?
	2/6/2023	Sarah		Shein	Fathers day
	2/6/2023	Sarah		Pins	Coronaton
	2/20/2023	Sarah		Bubble wands	Summer fair
	2/20/2023	Sarah		Head bands	Summer fair

25 Feb - 24 Mar Opening balance: Date Payee

Code

£15,287.63 Item

3/3/2023	Sarah	Cofee hog	Expenses
3/6/2023	Sarah	Labels	Expenses
3/13/2023	Sarah	Instalink	Expenses
3/13/2023	Sarah	Sweets	Summer fair
3/13/2023	Karzees	Portaloos	Summer fair
3/20/2023	Sarah	Padlocks	Expenses
3/20/2023	Sarah	Raisins	Raisins
3/20/2023	Sarh	Chocolate	Fathers day
3/20/2023	Sarah	Raisins	Raisins
3/20/2023	Sarah	Raisins	Raisins
3/20/2023	Sarah	RC	Stock
3/20/2023	Island Infatables	Infatables	Summer fair
3/23/2023	Sarah	Raisins	Raisins
3/23/2023	Karzees	Portaloos	Summer fair

25 Mar - 25 April
Opening balance:		£14,971.57
Date	Payee		Item	Code
3/27/2023	Sarah		Polybags	RC
3/27/2023	Sarah		Labels	Coronaton
4/3/2023	Hollie		Meetng	Expenses
4/3/2023	Hollie		Boxes	Stock
4/12/2023	Sarah		Instalink	Expenses
4/12/2023	Hollie		Meetng	Expenses

26 Apr - 25 May Opening balance: £14,909.98

	Payee	Item	Code
5/4/2023	Sarah	Lego glasses	Summer fair
5/5/2023	Sarah	Coin counter	Stock
5/5/2023	Sarah	Key rings	LD?
5/9/2023	Hollie	Cofee Hog	Expenses
5/9/2023	Hollie	Cofee Hog	Expenses
5/9/2023	Hollie	Lego	Summer fair
5/15/2023	Sarah	Instalink	Expenses
5/15/2023	Sarah	Bateries	Expenses

5/15/2023 Hollie Batteries Expenses 5/15/2023 Hollie Expenses Expenses

26 May - 23 June Opening balance: £15,050.42

	Payee	Item	Code
5/26/2023	Sarah	Printer	Stock
5/31/2023	Sarah	Vases	Mothers Day
6/8/2023	Pentagon	Play equipment	Play equipment
6/14/2023	G Oliver	DJ	Prom
6/14/2023	Barry Bernard	Magic mirror	Prom
6/19/2023	Sarah	B/O tent	Summer fair
6/19/2023	Sarah	Bubble wands	Summer fair
6/19/2023	Hollie	Drinks	Summer fair
6/20/2023	Hollie	Phone	Expenses
6/20/2023	Hollie	Banner	Summer fair
6/23/2023	Sarah	Donut hooks	Prom
6/23/2023	Hollie	Phone	Expenses
6/23/2023	Hollie	Hamper baskets	Summer fair
6/23/2023	Sarah	Straw bales	Summer fair
6/23/2023	Wright skips	Skip	Summer fair

24 June - 25 July Opening balance: £5,255.80

	Payee	Item	Code
6/29/2023	Hollie	Transfer Paper TSH	Expenses
6/29/2023	E Farrar	Coconuts	Summer fair
6/29/2023	Hollie	T-shirts	Stock
6/26/2023	Sarah	Staf thank yous	Stock
6/26/2023	Sarah	Cushions	Summer fair
6/30/2023	Cheque	Float	Summer fair
7/3/2023	Hollie	Sweets	Summer fair
7/3/2023	Hollie	Printng	Summer fair
7/3/2023	Hollie	Fencing	Summer fair
7/3/2023	Hollie	Expenses	Summer fair
7/3/2023	Sarah	Xmas	Xmas fete
7/3/2023	Sarah	Xmas	Xmas secret room
7/4/2023	Facets	First aid	Summer fair
7/14/2023	Hollie	Donuts	Prom
7/20/2023	Hollie	Fish and chips	Prom
7/21/2023	Hollie	Lollies	summer fair
7/21/2023	Pretygate School	Fish and chips	Prom

26 July - 25 August Opening balance: £7,506.95

Date	Payee	Item	Code
	7/25/2023 Sarah	Shein stock items	Misc
	8/11/2023 Karzees	Portaloos	Fireworks 2023
Start balance	(August 2022)	£14,815.53
End balance		£7,134.50
Diference		£7,681.03

				Income
Amount		Receipt	Notes	Date	Payer
	141.6				9/6/2022 Lotery
	9.99	11092201			9/12/2022 Tatoo
	24	11092292	3 items - £13 lucky dip, £6 s		9/12/2022 Deposit
	416.32	11092201	9 receipts - 29.90 unaccounted for
	591.91

Income

	Receipt	Notes	Payer
156	23092201	x2 receipts	10/4/2022 Lotery
468.63	27092201		10/6/2022 Whip it like Webb
128			10/12/2022 Stripe
353.94	30092201		10/13/2022 Stripe
13.98	6102202		10/18/2022 Stripe
19.75	6102201		10/20/2022 Stripe
76.15	9102201	38.07 missing in receipts - torches?
2
9.99	11102201
19.99	20102201
6.6	21102203
7.5	21102202
10	21102201
21.95	21102204
5.99	22102202
9.05	22102201
10	21102201
12.89	22102206
13.2	22102201	x3 receipts
75	receipt book
1420.61

				Income
Amount		Receipt	Notes	Date	Payer
	3.5	26102201		10/26/2022	Stripe
	15.5	26102202		11/2/2022	Stripe

34.59	26102203			11/3/2022 Stripe
25.98	31102201			11/4/2022 Stripe
39.47	31102201	2	receipts	11/7/2022 Sumup
52.35	31102202	2	receipts	11/8/2022 Lotery
113	1112201			11/8/2022 Ticketsource
20.87				11/8/2022 Deposit
450				11/9/2022 Stripe
240	7112202			11/9/2022 APG Howe
769.46				11/10/2022 Sumup
1	11112202			11/10/2022 Stripe
3.6	11112201			11/10/2022 Perrin butchers
4.5	11112203			11/11/2022 Stripe
9.99	11112205			11/11/2022 Stripe
50	advance?			11/15/2022 Stripe
645				11/16/2022 Stripe
100.44	23112201	6	receipts total 108.64	11/17/2022 Stripe
				11/18/2022 Stripe
2579.25				11/21/2022 Stripe
				11/22/2022 Stripe
				11/23/2022 Stripe
				11/24/2022 Stripe
				11/25/2022 Stripe

Income

	Receipt	Notes
4.45	27112201
5	27112202
20	27112201
6	4122206	2 receipts
5352	4122201
5000	10122201
9.99	14122201
9001.66

19399.1

Date		Payer
	11/29/2023	Stripe
	11/29/2023	Lotery
	11/30/2023	Stripe
	12/1/2023	Stripe
	12/2/2023	Stripe
	12/5/2023	Stripe
	12/5/2023	Deposit
	12/6/2023	Stripe
	12/6/2023	Stripe
	12/20/2023	Big PTA rafe
	12/21/2023	Terracycle

				Income	Income
Amount		Receipt	Notes	Date	Payer
	10.89	27122203	can't see reorder for £11.95		12/28/2023 Lotery
	32.97	27122201			12/29/2023 Deposit
	64.15		on email		1/4/2023 Mychildsart
	5	31122202			1/5/2023 Lotery
	12	31122201			1/12/2023 Stripe
	20				1/16/2023 Stripe
	21.6				1/17/2023 Bar Rumba
	85.54	31122202	168.83		1/18/2023 Stripe
	22.94	7012301			1/19/2023 Stripe
	38.75	receipt book			1/20/2023 Stripe
	9.99	15012301
	400	15012302

723.83 Income

Amount		Receipt	Notes
	16.49
	9.99	6022302
	40
	44.95
	66.25
	69.8
	354	6022301
	38.5	20022302
	67.56

707.54

Date		Payer
	1/26/2023	Stripe
	1/27/2023	Paypal
	2/1/2023	Stripe
	2/1/2023	Stripe
	2/7/2023	Stripe
	2/8/2023	Stripe
	2/8/2023	Lotery
	2/9/2023	Stripe
	2/10/2023	Stripe
	2/13/2023	Stripe
	2/14/2023	Stripe
	2/15/2023	Stripe
	2/16/2023	Stripe
	2/20/2023	Stripe
	2/22/2023	Stripe
	2/23/2023	Stripe
	2/24/2023	Stripe

Amount

Income Receipt Notes Date Payer

15	3032301
6.69
4.49	12032303
57.96	12032302
325	12032301
6.99	19032301
8	19032303
8.5	19032304
11.25	19032305
18.53	19032302
25		***stock
340	19032307
4.45	23032302
65	23032301

----- Start of picture text -----
896.86
----- End of picture text -----

----- Start of picture text -----
Amount Receipt Notes
9.98 stock
10.39
9
160
4.49
16.5 12042301
210.36
*----- End of picture text -----

2/27/2023 Stripe 2/28/2023 Stripe 3/1/2023 Stripe 3/2/2023 Stripe 3/3/2023 Stripe 2/4/2023 Stripe 2/6/2023 Stitches 2/6/2023 Whip it 2/6/2023 Purple Rose 3/7/2023 Stripe 3/7/2023 Sumup 3/7/2023 Lottery 3/15/2023 Stripe 3/16/2023 Stripe 3/16/2023 Deposit 3/22/2023 Stripe

Income
Date		Payer
	3/27/2023	Howe
	3/30/2023	Stripe
	4/3/2023	Stripe
	4/4/2023	Lotery
	4/5/2023	Stripe
	4/6/2023	Stripe
	4/14/2023	Stripe
	4/20/2023	Stripe
	4/21/2023	Stripe

Income

Amount		Receipt	Notes
	63.96	4052301
	35.94	4052302
	37.47	4052302
	3	5052302
	9.8
	14.25
	4.49	12052304
	6.99

Date		Payer
	4/26/2023	Stripe
	5/3/2023	Lotery
	5/4/2023	Deposit
	5/4/2023	Deposit
	5/17/2023	Stripe
	5/18/2023	Stripe
	5/22/2023	Stripe
	5/24/2023	Stripe

5/25/2023 Stripe

9.98 12052302 10.5 12052303

196.38 Income

Amount		Receipt	Notes
	39.99
	32
	9395
	200
	200	14062302
	35
	37.26
	60
	10	20062301
	54
	15
	17.99	23062303
	42.65	on email
	105	23062301
	170	23062302
	10413.89

	Receipt	Notes
6.89	29062301
90
19.27	29062302
79.96		stock***
8
1000
45.31
343.8	3072301
69.98
11.46
27.5
26
100	4072301
42.3	14072301
194.6	23072301
30.6
50	21072301

Date		Payer
	5/26/2023	Stripe
	5/30/2023	Stripe
	5/31/2023	Stripe
	6/1/2023	Stripe
	6/2/2023	Stripe
	6/6/2023	Lotery
	6/7/2023	Stripe
	6/8/2023	Stripe
	6/9/2023	Sugar Shed
	6/12/2023	People and Paws
	6/13/2023	Rio sponsorship
	6/14/2023	John Fowler Solici
	6/15/2023	Fliss Forever

Income
Date		Payer
	6/26/2023	Sum up
	6/26/2023	S Shanmuganatha
	6/29/2023	Luxuri Pamp T
	6/29/2023	a litle love by KJ
	7/4/2023	Webber
	7/4/2023	Lotery
	7/4/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/5/2023	Deposit
	7/7/2023	Deposit

2145.67

7/18/2023 Credit 7/19/2023 BarRumba 7/19/2023 D Silva-Cocke

Amount		Receipt	Notes
	112.05	25072301
	390	11082301
	502.05

Income
Date		Payer
	8/8/2023	Lotery
	8/14/2023	R Monk

Item	Code
	Lotery	95.6
sponsor	Summer fete	100
cash takings	Summer fete	675
		870.6

Item	Code
	Lotery	87.1
ber	Summer fete	25
	Xmas secret roo	40.95
	Xmas secret roo	59.87
	Xmas secret roo	5.54
	Xmas secret roo	11.28
		229.74

Item	Code	Amount
	Xmas secret roo		6
	Xmas secret roo		12

	Xmas secret roo	14.67
	Xmas secret roo	23.28
	Fireworks	631.3
	Lotery	98.6
	Fireworks	13,874
Cash	Fireworks	5,540.70
	Xmas secret roo	34.59
Stallholder	Fireworks	75
		3.44
	Xmas secret roo	33.31
Stallholder	Fireworks	120
	Xmas secret roo	29.08
	Xmas secret roo	8.21
	Xmas secret roo	11.08
	Xmas secret roo	37.62
	Xmas secret roo	9
	Xmas secret roo	14.76
	Xmas secret roo	2.67
	Xmas secret roo	17.09
	Xmas secret roo	10.88
	Xmas secret roo	32.4
	Xmas secret roo	5.54

20645.22

Item	Code	Amount
	Xmas secret roo		32.28
	Lotery		12.3
	Xmas secret roo		5.54
	Xmas secret roo		76.07
	Xmas secret roo		58.37
	Xmas secret roo		114.38
	Xmas fair		2000
	Xmas secret roo		43.09
	Xmas secret roo		68.8
	Big PTA rafe		16.5
	Recycling		485.82

2913.15

Item	Code	Amount
	Lotery		12.6
	Xmas fair		280
	Mychildsart		210.93
	Lotery		80.2
	Mothers day		31.75
	Mothers day		2.9
	Summer fair		25
	Mothers day		2.67
	Mothers day		6
	Mothers day		8.67
			660.72

Code
Mothers day	20.54
???	291.55	freworks?
Mothers day	20.67
Mothers day	2.67
Mothers day	6
Mothers day	9
Lotery	81.2
Mothers day	11.54
Mothers day	20.08
Mothers day	11.4
Mothers day	3
Mothers day	8.21
Mothers day	14.34
Mothers day	3
Mothers day	43.03
Mothers day	25.68
Mothers day	3

574.91

Item Code Amount

Mothers day	5.54
Mothers day	17
Mothers day	5.54
Mothers day	28.78
Mothers day	14.28
Mothers day	11.34
? Fair	20
? Fair	25
? Fair	20
Mothers day	13.75
?	55.06
Lotery	62.4
quiz	14.15
quiz	14.15
Sweet treats?	230.16
quiz	43.65

580.8

Item	Code
Fish and chips	Summer fair	25
	quiz	14.15
	quiz	14.15
	Lotery	60
	Fathers day	5.81
	Fathers day	6
	quiz	15
	Fathers day	2.66
	Fathers day	6

148.77

280.77

Item	Code	Amount
	Fathers day		6
	Lotery		59.6
	Quiz night		41.52
	Quiz night		124
	Fathers day		20.32
	Fathers day		17.19
	Fathers day		8.19
	Fathers day		25.47

Fathers day	34.53
	336.82

Item	Code
	Fathers day	33.36
	Fathers day	16.58
	Fathers day	3
	Fathers day	17.07
	Fathers day	31.41
	Lotery	76
	Fathers day	26.32
	Fathers day	5.53
	Summer fair	20
	Summer fair	20
	Summer fair	100
itors	Summer fair	250
	Summer fair	20
		619.27

Item	Code
test	test	0.98
sponsor	summer fair	100
stall	Summer fair	20
stall	Summer fair	20
ice cream	Summer fair	85
	Lotery	62.4
sweet treats		169.09
	Raisins	80
	Raisins	132.35
	Raisins	50
	Raisins	160
	Raisins	8
	Raisins	100
	Raisins	36
	Raisins	40
	Raisins	8
	Summer fair	3120

Anglo Recyling	summer fair	75
	Summer fair	120
Prom Jacob C	Prom	10
		4396.82

Item	Code	Amount
Lotery	lotery	79.6
Baker stall	summer fair	50
		129.6
Total expenditure for	2022-23	39787.45
Total income for 2022-23		32106.42
Balance for 2022-23		7681.03

Breakdown of events

Breakdown of events
	Expenditure		Income
Summer fair		3804.02		4115
xmas fete 2023		53.5
Reindeer food		109.88
xmas fete 2022		1916.69		3098.35
Fireworks 2022		11283.69		20,533
Fathers Day		118.3		265.44
Mothers Day		200.83		350.38
Sweet treats		36.49		399.25
Raisins		42.23		614.35
Fireworks 2023		390		n/a
Quiz	tbc			280.77
MyChildArt		9.05		210.93
Total proft from events
Total proft from events minus freworks
Other income
Lotery	n/a			867.6
Summer fair 2022	n/a			800
Big PTA rafe				16.5
Recycling				485.82
Misc income
Test		0.98
Sumup		3.44
Sump (March)		55.06
One-of items
Coronaton		419.32		n/a
Play equipment I		5352		n/a
Play equipment II		9395		n/a
Library		5000		n/a
Prom		701.9		10
Total		20818.22
Expenses and stock
Expenses		212.74		n/a
Stock		613.81		n/a
Parentkind (insurance)		128
tbc

Notes

outdoor learning contribution

Diference

310.98	inc lollies	inc stock
1071.78
9,249
147.14
149.55
362.76
572.12
280.77
201.88
12346.29
3,097

more summer fair money to bank (1090

add to summer fair takings

Summary: 2022/23

Where we stand: We spent £7,681.03 more than we received and had an end balance of £7,134.50. Obviously we cannot sustain the same level of spending over the next financial year, unless we make considerably more money. Our total profit from events is around £12,000, but we spent more than £20,000 on play equipment, library refurbishment and Coronation celebrations.

Why might costs have been high? A number of "big ticket" requests from the school, getting stock in place for future years and higher prices due to the global economy. Despite expenditure exceeding income, this was planned for and we had built up our reserves accordingly.

Why might income have been low? Cost of living crisis may have had an impact, although all events made good profits

What mitgaton can we put in place? We need to know what "big ticket" requests are coming up so that we can plan ahead, and refuse them if necessary. We need to set minimum reserve and stop or reduce expenditire if we hit that amount. Can we reduce costs? Can we get more sponsorship? Based on our current income, we need to limit our spending on big items to £10,000 this year.

Are we meetng our charity's aims? A list of events we held for the benefit of our school community (how many people attended, what was the feedback?) and a list of items we supported the school with (library refursishment, play equipment, pantomime contribution, Coronation celebrations)

What are our plans for 2023/24? We are becoming more organised and have a schedule of events for the whole year. We have identified stock left over from previous events that will reduce costs of events this year. Can we / should we encourage parents to take part in the school lottery (uptake is low at the moment)? The school have asked us to fund £3,000 towards pantomime tickets. The school have asked us to help them to fund shortfalls in trips.