## **Trustees’ Annual Report for the period** **From 01/05/2022 Period start date To 01/09/2023 Period end date** ## **Charity name: Friends of Prettygate schools** ## **Charity registration number: 1199207** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE OBJECT OF THE ASSOCIATION
(THE OBJECTS) IS TO ADVANCE THE
EDUCATION OF PUPILS IN THE
SCHOOL IN PARTICULAR BY: 2.1
DEVELOPING EFFECTIVE
RELATIONSHIPS BETWEEN THE STAFF,
PARENTS AND OTHERS ASSOCIATED
WITH THE SCHOOL 2.2 ENGAGING IN
ACTIVITIES OR PROVIDING FACILITIES
OR EQUIPMENT WHICH SUPPORT THE
SCHOOL AND ADVANCE THE
EDUCATION OF THE PUPILS.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We hold sponsored events, competitions,
school lottery, summer and Christmas fair
to raise the money| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have been given the charity
commission guidance and we have
discussed what this means.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|Without the help, support and contributions
made by volunteers which is mainly their
time to help run our events. (Usually means
running a game or stall at the summer fair.)
we wouldn’t be able to run our events and
so raise money| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our main achievements this year are
managing to finally raise enough money to
buy the play equipment for the children.
This has made a huge different to the
children as they now have two large pieces
of play equipment, so their break times
have more things to engage them. The
contribution we make towards the whole
school panto benefits the children as it
means all children regardless of financial
background can go and have the
experience of going to the theatre (without
this some children might not ever go to the
theatre)| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We ended our year with an end balance of
£7134.50 which is a little more than our
expected minimum reserve of £6000| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have a policy of holding a minimum
reserve of £6000 this is because we need
this amount to cover the annual costs, and
enough the cover the cost of running our
first events in the next financial year.| |Amount of reserves held|Para 1.22|£6000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|none| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The risks we hold are if we spend money
on an event and it then doesn’t make any
profits our reserves won’t go too far. The
cost of running events is increasing
meaning potential profit margins are
shrinking. Then finally the risk of outside
issues such as weather as fireworks and
summer fair are very reliant on good
weather on the day and short notice
cancellation means we lose money spent to
run and can’t raise it back.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed of trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|When a new trustee is needed the role is
advertised at least a month before AGM or
if midyear a month before EGM happens.
Anyone who wants to apply must notify the
other trustees before the date of the AGM
or EGM. Then the position is appointed by
a vote for by all who attend the meeting. All
meetings are open to the whole school
community.
A month before the AGM all trustees are
asked if they still wish to stay in the role or
step down (this is to reduce midyear role
changes) At the AGM it is voted if all
presents are happy for each trustee to stay
in position and it is vote of yes or no. If a
role is vote no, then the position is
advertised, and a new trustee is to be
found. And an EGM is to be called.
After 2years in a role then the role must be
re-elected to the role. This would follow the
system of appointing a new trustee but
standing trustee would automatically be in
the running to stand. It is still down to a
community vote.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Friends of Prettygate schools| |---|---| |Other name the charity uses|| |Registered charity number|1199207| |Charity’s principal address|Prettygate junior school
Plume avenue
Colchester
Co3 3ph| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Hollie Allen|Co chair|1stJanuary2023|| ||Sarah Brown|Chair|1stOctober 2022|| ||Dominc Bowers|Treasurer|1stOctober 2022|| ||Jayne Rogers|secretary|1stJanuary2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** nTh(•ll IlQ¥knt¢ OLLE* Aug 26 - Sep 23 Opening balance: £14,815.53 |Date
Payee|Item|Code| |---|---|---| |9/8/2022 Travis Perkins|Shed|Misc| |9/12/2022 Sarah|Instalink|Expenses| |9/12/2022 Sarah|Xmas bits|Xmas| |9/12/2022 Sarah|Groto gifs|Xmas fair| |3 items - £13 lucky dip, £6 secret room, £5 expenses||| |End balance:
£15,094.22||| |Sep 24 - Oct 25||| |Opening balance:
£15,094.22||| |Date
Payee|Item|Code| |9/26/2022 Sarah|Xmas socks|Xmas| |9/28/2022 Sarah|Fireworks sweets|Fireworks| |10/3/2022 Parentkind||| |10/3/2022 Liz Humphries|Fireworks lightng|Fireworks| |10/7/2022 Sarah|Rdeer food bags|Reindeer food| |10/7/2022 Sarah|Rdeer food|Reindeer food| |10/10/2022 Sarah|Rdeer food torches|Reindeer food| |10/11/2022 Sarah|Amazon|Xmas SR| |10/11/2022 Sarah|Instalink|Expenses| |10/20/2022 Sarah|Gingerbread man|Xmas fete| |10/21/2022 Sarah|Asda mugs|Xmas SR| |10/21/2022 Sarah|B&M|Xmas bits| |10/21/2022 Sarah|Poundland|Xmas bits| |10/21/2022 Sarah|Amazon|xmas bits| |10/24/2022 Sarah|Shredded paper|Xmas SR| |10/24/2022 Sarah|mychildart postbag|mychildart| |10/24/2022 Sarah|Paper|Expenses| |10/24/2022 Sarah|Xmas bits|Xmas bits| |10/24/2022 Sarah|Asda mugs|Xmas SR| |10/24/2022 Claire Watling|Xmas items|Xmas bits| |End balance:
£13,903.35||| |Sep 24 - Oct 25||| |Opening balance:
£13,903.35||| |Date
Payee|Item|Code| |10/26/2022 Sarah|Flying Tiger|Xmas bits| |10/26/2022 Sarah|Asda|Xmas bits| |10/26/2022|Sarah|Home Bar|Xmas bits| |---|---|---|---| |10/31/2022|Sarah|Xmas bits|Xmas bits| |10/31/2022|Sarah|Xmas bits|Xmas bits| |10/31/2022|Sarah|Xmas bits|Xmas bits| |11/1/2022|Sarah|Xmas bits|Xmas bits| |11/3/2022|Sarah|xmas bits|Xmas bits| |11/4/2022|Bank|Float|Fireworks| |11/7/2022|Plush|Portaloos|Fireworks| |11/7/2022|Liz Humphries|Drinks|Fireworks| |11/11/2022|Sarah|The Works|Xmas bits| |11/11/2022|Sarah|Asda|Xmas mugs| |11/11/2022|Sarah|B&M|Xmas bits| |11/11/2022|Sarah|Instalink|Expenses| |11/11/2022|Sarah|Advance|Xmas bits| |11/21/2022|Bank|Float|Xmas Fair| |11/23/2022|Sarah|Xmas bits|Xmas bits| 26 Nov - 23 Dec Opening balance: £31,969.32 |Date||Payee|Item|Code| |---|---|---|---|---| ||11/28/2023|Lace Brown|Milk and sugar|Xmas fair| ||11/28/2023|Sarah|Xmas fair|Xmas fair| ||11/28/2023|Sarah|Mugs|Xmas secret room| ||12/5/2023|Sarah|The Works|Xmas secret room| ||12/5/2023|Pentagon|Play equipment|Play equipment| ||12/12/2023|Pretygate Schools|Library|Library| ||12/14/2023|Sarah|Instalink|Expenses| ||12/19/2023|Home Farm|Fireworks|Fireworks| 24 Dec - 25 Jan Opening balance: £15,483.37 |Expenditure|||| |---|---|---|---| |Date|Payee|Item|Code| |12/28/2023|Sarah|SF lucky dip|SF lucky dip| |12/28/2023|Sarah|SF lucky dip|SF lucky dip| |12/28/2023|Sarah|SF lucky dip|SF lucky dip| |1/3/2023|Sarah|SF lucky dip|SF lucky dip| |1/3/2023|Sarah|SF lucky dip|SF lucky dip| |1/3/2023|Hollie|Change|Sweet treats| |1/3/2023|Sarah|Mugs|Mothers day| |1/3/2023|Sarah|Secret room|Mothers day| |1/9/2023|Sarah|Secret room|Mothers day| |1/13/2023|Sarah|Shein|Mothers day| |1/16/2023|Sarah|Instalink|Expenses| |1/16/2023|G Oliver|DJ|Summer fair| |26 Jan - 24|Feb||||| |---|---|---|---|---|---| |Opening balance:|||£15,420.26||| |Date||Payee||Item|Code| ||1/30/2023|Sarah||Amazon|Sweet treats| ||2/6/2023|Sarah||Instalink|Expenses| ||2/6/2023|Sarah||Shein|Fathers day| ||2/6/2023|Hollie||Amazon|Coronaton| ||2/6/2023|Sarah||Shein|WXSR?| ||2/6/2023|Sarah||Shein|Fathers day| ||2/6/2023|Sarah||Pins|Coronaton| ||2/20/2023|Sarah||Bubble wands|Summer fair| ||2/20/2023|Sarah||Head bands|Summer fair| 25 Feb - 24 Mar Opening balance: Date Payee Code £15,287.63 Item |3/3/2023|Sarah|Cofee hog|Expenses| |---|---|---|---| |3/6/2023|Sarah|Labels|Expenses| |3/13/2023|Sarah|Instalink|Expenses| |3/13/2023|Sarah|Sweets|Summer fair| |3/13/2023|Karzees|Portaloos|Summer fair| |3/20/2023|Sarah|Padlocks|Expenses| |3/20/2023|Sarah|Raisins|Raisins| |3/20/2023|Sarh|Chocolate|Fathers day| |3/20/2023|Sarah|Raisins|Raisins| |3/20/2023|Sarah|Raisins|Raisins| |3/20/2023|Sarah|RC|Stock| |3/20/2023|Island Infatables|Infatables|Summer fair| |3/23/2023|Sarah|Raisins|Raisins| |3/23/2023|Karzees|Portaloos|Summer fair| |25 Mar - 25 April||||| |---|---|---|---|---| |Opening balance:||£14,971.57||| |Date|Payee||Item|Code| |3/27/2023|Sarah||Polybags|RC| |3/27/2023|Sarah||Labels|Coronaton| |4/3/2023|Hollie||Meetng|Expenses| |4/3/2023|Hollie||Boxes|Stock| |4/12/2023|Sarah||Instalink|Expenses| |4/12/2023|Hollie||Meetng|Expenses| 26 Apr - 25 May Opening balance: £14,909.98 |Date||Payee|Item|Code| |---|---|---|---|---| ||5/4/2023|Sarah|Lego glasses|Summer fair| ||5/5/2023|Sarah|Coin counter|Stock| ||5/5/2023|Sarah|Key rings|LD?| ||5/9/2023|Hollie|Cofee Hog|Expenses| ||5/9/2023|Hollie|Cofee Hog|Expenses| ||5/9/2023|Hollie|Lego|Summer fair| ||5/15/2023|Sarah|Instalink|Expenses| ||5/15/2023|Sarah|Bateries|Expenses| 5/15/2023 Hollie Batteries Expenses 5/15/2023 Hollie Expenses Expenses 26 May - 23 June Opening balance: £15,050.42 |Date||Payee|Item|Code| |---|---|---|---|---| ||5/26/2023|Sarah|Printer|Stock| ||5/31/2023|Sarah|Vases|Mothers Day| ||6/8/2023|Pentagon|Play equipment|Play equipment| ||6/14/2023|G Oliver|DJ|Prom| ||6/14/2023|Barry Bernard|Magic mirror|Prom| ||6/19/2023|Sarah|B/O tent|Summer fair| ||6/19/2023|Sarah|Bubble wands|Summer fair| ||6/19/2023|Hollie|Drinks|Summer fair| ||6/20/2023|Hollie|Phone|Expenses| ||6/20/2023|Hollie|Banner|Summer fair| ||6/23/2023|Sarah|Donut hooks|Prom| ||6/23/2023|Hollie|Phone|Expenses| ||6/23/2023|Hollie|Hamper baskets|Summer fair| ||6/23/2023|Sarah|Straw bales|Summer fair| ||6/23/2023|Wright skips|Skip|Summer fair| 24 June - 25 July Opening balance: £5,255.80 |Date||Payee|Item|Code| |---|---|---|---|---| ||6/29/2023|Hollie|Transfer Paper TSH|Expenses| ||6/29/2023|E Farrar|Coconuts|Summer fair| ||6/29/2023|Hollie|T-shirts|Stock| ||6/26/2023|Sarah|Staf thank yous|Stock| ||6/26/2023|Sarah|Cushions|Summer fair| ||6/30/2023|Cheque|Float|Summer fair| ||7/3/2023|Hollie|Sweets|Summer fair| ||7/3/2023|Hollie|Printng|Summer fair| ||7/3/2023|Hollie|Fencing|Summer fair| ||7/3/2023|Hollie|Expenses|Summer fair| ||7/3/2023|Sarah|Xmas|Xmas fete| ||7/3/2023|Sarah|Xmas|Xmas secret room| ||7/4/2023|Facets|First aid|Summer fair| ||7/14/2023|Hollie|Donuts|Prom| ||7/20/2023|Hollie|Fish and chips|Prom| ||7/21/2023|Hollie|Lollies|summer fair| ||7/21/2023|Pretygate School|Fish and chips|Prom| 26 July - 25 August Opening balance: £7,506.95 |Date|Payee|Item|Code| |---|---|---|---| ||7/25/2023 Sarah|Shein stock items|Misc| ||8/11/2023 Karzees|Portaloos|Fireworks 2023| |Start balance|(August 2022)|£14,815.53|| |End balance||£7,134.50|| |Diference||£7,681.03|| |||||Income|| |---|---|---|---|---|---| |Amount||Receipt|Notes|Date|Payer| ||141.6||||9/6/2022 Lotery| ||9.99|11092201|||9/12/2022 Tatoo| ||24|11092292|3 items - £13 lucky dip, £6 s||9/12/2022 Deposit| ||416.32|11092201|9 receipts - 29.90 unaccounted for||| ||591.91||||| ## Income |Amount||Receipt|Notes|Date|Payer| |---|---|---|---|---|---| ||156|23092201|x2 receipts||10/4/2022 Lotery| ||468.63|27092201|||10/6/2022 Whip it like Webb| ||128||||10/12/2022 Stripe| ||353.94|30092201|||10/13/2022 Stripe| ||13.98|6102202|||10/18/2022 Stripe| ||19.75|6102201|||10/20/2022 Stripe| ||76.15|9102201|38.07 missing in receipts - torches?||| ||2||||| ||9.99|11102201|||| ||19.99|20102201|||| ||6.6|21102203|||| ||7.5|21102202|||| ||10|21102201|||| ||21.95|21102204|||| ||5.99|22102202|||| ||9.05|22102201|||| ||10|21102201|||| ||12.89|22102206|||| ||13.2|22102201|x3 receipts||| ||75|receipt book|||| ||1420.61||||| |||||Income|| |---|---|---|---|---|---| |Amount||Receipt|Notes|Date|Payer| ||3.5|26102201||10/26/2022|Stripe| ||15.5|26102202||11/2/2022|Stripe| |34.59|26102203|||11/3/2022 Stripe| |---|---|---|---|---| |25.98|31102201|||11/4/2022 Stripe| |39.47|31102201|2|receipts|11/7/2022 Sumup| |52.35|31102202|2|receipts|11/8/2022 Lotery| |113|1112201|||11/8/2022 Ticketsource| |20.87||||11/8/2022 Deposit| |450||||11/9/2022 Stripe| |240|7112202|||11/9/2022 APG Howe| |769.46||||11/10/2022 Sumup| |1|11112202|||11/10/2022 Stripe| |3.6|11112201|||11/10/2022 Perrin butchers| |4.5|11112203|||11/11/2022 Stripe| |9.99|11112205|||11/11/2022 Stripe| |50|advance?|||11/15/2022 Stripe| |645||||11/16/2022 Stripe| |100.44|23112201|6|receipts total 108.64|11/17/2022 Stripe| |||||11/18/2022 Stripe| |2579.25||||11/21/2022 Stripe| |||||11/22/2022 Stripe| |||||11/23/2022 Stripe| |||||11/24/2022 Stripe| |||||11/25/2022 Stripe| ## Income |Amount||Receipt|Notes| |---|---|---|---| ||4.45|27112201|| ||5|27112202|| ||20|27112201|| ||6|4122206|2 receipts| ||5352|4122201|| ||5000|10122201|| ||9.99|14122201|| ||9001.66||| 19399.1 |Date||Payer| |---|---|---| ||11/29/2023|Stripe| ||11/29/2023|Lotery| ||11/30/2023|Stripe| ||12/1/2023|Stripe| ||12/2/2023|Stripe| ||12/5/2023|Stripe| ||12/5/2023|Deposit| ||12/6/2023|Stripe| ||12/6/2023|Stripe| ||12/20/2023|Big PTA rafe| ||12/21/2023|Terracycle| |||||Income|Income| |---|---|---|---|---|---| |Amount||Receipt|Notes|Date|Payer| ||10.89|27122203|can't see reorder for £11.95||12/28/2023 Lotery| ||32.97|27122201|||12/29/2023 Deposit| ||64.15||on email||1/4/2023 Mychildsart| ||5|31122202|||1/5/2023 Lotery| ||12|31122201|||1/12/2023 Stripe| ||20||||1/16/2023 Stripe| ||21.6||||1/17/2023 Bar Rumba| ||85.54|31122202|168.83||1/18/2023 Stripe| ||22.94|7012301|||1/19/2023 Stripe| ||38.75|receipt book|||1/20/2023 Stripe| ||9.99|15012301|||| ||400|15012302|||| ## 723.83 ## Income |Amount||Receipt|Notes| |---|---|---|---| ||16.49||| ||9.99|6022302|| ||40||| ||44.95||| ||66.25||| ||69.8||| ||354|6022301|| ||38.5|20022302|| ||67.56||| 707.54 |Date||Payer| |---|---|---| ||1/26/2023|Stripe| ||1/27/2023|Paypal| ||2/1/2023|Stripe| ||2/1/2023|Stripe| ||2/7/2023|Stripe| ||2/8/2023|Stripe| ||2/8/2023|Lotery| ||2/9/2023|Stripe| ||2/10/2023|Stripe| ||2/13/2023|Stripe| ||2/14/2023|Stripe| ||2/15/2023|Stripe| ||2/16/2023|Stripe| ||2/20/2023|Stripe| ||2/22/2023|Stripe| ||2/23/2023|Stripe| ||2/24/2023|Stripe| Amount Income Receipt Notes Date Payer |15|3032301|| |---|---|---| |6.69||| |4.49|12032303|| |57.96|12032302|| |325|12032301|| |6.99|19032301|| |8|19032303|| |8.5|19032304|| |11.25|19032305|| |18.53|19032302|| |25||***stock| |340|19032307|| |4.45|23032302|| |65|23032301|| **----- Start of picture text -----**
896.86
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**----- Start of picture text -----**
Amount Receipt Notes
9.98 ***stock
10.39
9
160
4.49
16.5 12042301
210.36
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2/27/2023 Stripe 2/28/2023 Stripe 3/1/2023 Stripe 3/2/2023 Stripe 3/3/2023 Stripe 2/4/2023 Stripe 2/6/2023 Stitches 2/6/2023 Whip it 2/6/2023 Purple Rose 3/7/2023 Stripe 3/7/2023 Sumup 3/7/2023 Lottery 3/15/2023 Stripe 3/16/2023 Stripe 3/16/2023 Deposit 3/22/2023 Stripe |Income||| |---|---|---| |Date||Payer| ||3/27/2023|Howe| ||3/30/2023|Stripe| ||4/3/2023|Stripe| ||4/4/2023|Lotery| ||4/5/2023|Stripe| ||4/6/2023|Stripe| ||4/14/2023|Stripe| ||4/20/2023|Stripe| ||4/21/2023|Stripe| Income |Amount||Receipt|Notes| |---|---|---|---| ||63.96|4052301|| ||35.94|4052302|| ||37.47|4052302|| ||3|5052302|| ||9.8||| ||14.25||| ||4.49|12052304|| ||6.99||| |Date||Payer| |---|---|---| ||4/26/2023|Stripe| ||5/3/2023|Lotery| ||5/4/2023|Deposit| ||5/4/2023|Deposit| ||5/17/2023|Stripe| ||5/18/2023|Stripe| ||5/22/2023|Stripe| ||5/24/2023|Stripe| 5/25/2023 Stripe 9.98 12052302 10.5 12052303 ## 196.38 ## Income |Amount||Receipt|Notes| |---|---|---|---| ||39.99||| ||32||| ||9395||| ||200||| ||200|14062302|| ||35||| ||37.26||| ||60||| ||10|20062301|| ||54||| ||15||| ||17.99|23062303|| ||42.65|on email|| ||105|23062301|| ||170|23062302|| ||10413.89||| |Amount||Receipt|Notes| |---|---|---|---| ||6.89|29062301|| ||90||| ||19.27|29062302|| ||79.96||stock***| ||8||| ||1000||| ||45.31||| ||343.8|3072301|| ||69.98||| ||11.46||| ||27.5||| ||26||| ||100|4072301|| ||42.3|14072301|| ||194.6|23072301|| ||30.6||| ||50|21072301|| |Date||Payer| |---|---|---| ||5/26/2023|Stripe| ||5/30/2023|Stripe| ||5/31/2023|Stripe| ||6/1/2023|Stripe| ||6/2/2023|Stripe| ||6/6/2023|Lotery| ||6/7/2023|Stripe| ||6/8/2023|Stripe| ||6/9/2023|Sugar Shed| ||6/12/2023|People and Paws| ||6/13/2023|Rio sponsorship| ||6/14/2023|John Fowler Solici| ||6/15/2023|Fliss Forever| |Income||| |---|---|---| |Date||Payer| ||6/26/2023|Sum up| ||6/26/2023|S Shanmuganatha| ||6/29/2023|Luxuri Pamp T| ||6/29/2023|a litle love by KJ| ||7/4/2023|Webber| ||7/4/2023|Lotery| ||7/4/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/5/2023|Deposit| ||7/7/2023|Deposit| 2145.67 7/18/2023 Credit 7/19/2023 BarRumba 7/19/2023 D Silva-Cocke |Amount||Receipt|Notes| |---|---|---|---| ||112.05|25072301|| ||390|11082301|| ||502.05||| |Income||| |---|---|---| |Date||Payer| ||8/8/2023|Lotery| ||8/14/2023|R Monk| |Item|Code|Amount|| |---|---|---|---| ||Lotery||95.6| |sponsor|Summer fete||100| |cash takings|Summer fete||675| ||||870.6| |Item|Code|Amount|| |---|---|---|---| ||Lotery||87.1| |ber|Summer fete||25| ||Xmas secret roo||40.95| ||Xmas secret roo||59.87| ||Xmas secret roo||5.54| ||Xmas secret roo||11.28| ||||229.74| |Item|Code|Amount|| |---|---|---|---| ||Xmas secret roo||6| ||Xmas secret roo||12| ||Xmas secret roo|14.67| |---|---|---| ||Xmas secret roo|23.28| ||Fireworks|631.3| ||Lotery|98.6| ||Fireworks|13,874| |Cash|Fireworks|5,540.70| ||Xmas secret roo|34.59| |Stallholder|Fireworks|75| |||3.44| ||Xmas secret roo|33.31| |Stallholder|Fireworks|120| ||Xmas secret roo|29.08| ||Xmas secret roo|8.21| ||Xmas secret roo|11.08| ||Xmas secret roo|37.62| ||Xmas secret roo|9| ||Xmas secret roo|14.76| ||Xmas secret roo|2.67| ||Xmas secret roo|17.09| ||Xmas secret roo|10.88| ||Xmas secret roo|32.4| ||Xmas secret roo|5.54| 20645.22 |Item|Code|Amount|| |---|---|---|---| ||Xmas secret roo||32.28| ||Lotery||12.3| ||Xmas secret roo||5.54| ||Xmas secret roo||76.07| ||Xmas secret roo||58.37| ||Xmas secret roo||114.38| ||Xmas fair||2000| ||Xmas secret roo||43.09| ||Xmas secret roo||68.8| ||Big PTA rafe||16.5| ||Recycling||485.82| 2913.15 |Item|Code|Amount|| |---|---|---|---| ||Lotery||12.6| ||Xmas fair||280| ||Mychildsart||210.93| ||Lotery||80.2| ||Mothers day||31.75| ||Mothers day||2.9| ||Summer fair||25| ||Mothers day||2.67| ||Mothers day||6| ||Mothers day||8.67| ||||660.72| |Item|Code|Amount||| |---|---|---|---|---| ||Mothers day||20.54|| ||???||291.55|freworks?| ||Mothers day||20.67|| ||Mothers day||2.67|| ||Mothers day||6|| ||Mothers day||9|| ||Lotery||81.2|| ||Mothers day||11.54|| ||Mothers day||20.08|| ||Mothers day||11.4|| ||Mothers day||3|| ||Mothers day||8.21|| ||Mothers day||14.34|| ||Mothers day||3|| ||Mothers day||43.03|| ||Mothers day||25.68|| ||Mothers day||3|| 574.91 Item Code Amount |Mothers day|5.54| |---|---| |Mothers day|17| |Mothers day|5.54| |Mothers day|28.78| |Mothers day|14.28| |Mothers day|11.34| |? Fair|20| |? Fair|25| |? Fair|20| |Mothers day|13.75| |?|55.06| |Lotery|62.4| |quiz|14.15| |quiz|14.15| |Sweet treats?|230.16| |quiz|43.65| 580.8 |Item|Code|Amount|| |---|---|---|---| |Fish and chips|Summer fair||25| ||quiz||14.15| ||quiz||14.15| ||Lotery||60| ||Fathers day||5.81| ||Fathers day||6| ||quiz||15| ||Fathers day||2.66| ||Fathers day||6| 148.77 280.77 |Item|Code|Amount|| |---|---|---|---| ||Fathers day||6| ||Lotery||59.6| ||Quiz night||41.52| ||Quiz night||124| ||Fathers day||20.32| ||Fathers day||17.19| ||Fathers day||8.19| ||Fathers day||25.47| |Fathers day|34.53| |---|---| ||336.82| |Item|Code|Amount|| |---|---|---|---| ||Fathers day||33.36| ||Fathers day||16.58| ||Fathers day||3| ||Fathers day||17.07| ||Fathers day||31.41| ||Lotery||76| ||Fathers day||26.32| ||Fathers day||5.53| ||Summer fair||20| ||Summer fair||20| ||Summer fair||100| |itors|Summer fair||250| ||Summer fair||20| ||||619.27| |Item|Code|Amount|| |---|---|---|---| |test|test||0.98| |sponsor|summer fair||100| |stall|Summer fair||20| |stall|Summer fair||20| |ice cream|Summer fair||85| ||Lotery||62.4| |sweet treats|||169.09| ||Raisins||80| ||Raisins||132.35| ||Raisins||50| ||Raisins||160| ||Raisins||8| ||Raisins||100| ||Raisins||36| ||Raisins||40| ||Raisins||8| ||Summer fair||3120| |Anglo Recyling|summer fair|75| |---|---|---| ||Summer fair|120| |Prom Jacob C|Prom|10| |||4396.82| |Item|Code|Amount| |---|---|---| |Lotery|lotery|79.6| |Baker stall|summer fair|50| |||129.6| |Total expenditure for|2022-23|39787.45| |Total income for 2022-23||32106.42| |Balance for 2022-23||7681.03| ## Breakdown of events |Breakdown of events||||| |---|---|---|---|---| ||Expenditure||Income|| |Summer fair||3804.02||4115| |xmas fete 2023||53.5||| |Reindeer food||109.88||| |xmas fete 2022||1916.69||3098.35| |Fireworks 2022||11283.69||20,533| |Fathers Day||118.3||265.44| |Mothers Day||200.83||350.38| |Sweet treats||36.49||399.25| |Raisins||42.23||614.35| |Fireworks 2023||390||n/a| |Quiz|tbc|||280.77| |MyChildArt||9.05||210.93| |Total proft from events||||| |Total proft from events minus freworks||||| |Other income||||| |Lotery|n/a|||867.6| |Summer fair 2022|n/a|||800| |Big PTA rafe||||16.5| |Recycling||||485.82| |Misc income||||| |Test||0.98||| |Sumup||3.44||| |Sump (March)||55.06||| |One-of items||||| |Coronaton||419.32||n/a| |Play equipment I||5352||n/a| |Play equipment II||9395||n/a| |Library||5000||n/a| |Prom||701.9||10| |Total||20818.22||| |Expenses and stock||||| |Expenses||212.74||n/a| |Stock||613.81||n/a| |Parentkind (insurance)||128||| |tbc||||| Notes outdoor learning contribution Diference |310.98|inc lollies|inc stock| |---|---|---| |1071.78||| |9,249||| |147.14||| |149.55||| |362.76||| |572.12||| |280.77||| |201.88||| |12346.29||| |3,097||| more summer fair money to bank (1090 add to summer fair takings ## Summary: 2022/23 Where we stand: We spent £7,681.03 more than we received and had an end balance of £7,134.50. Obviously we cannot sustain the same level of spending over the next financial year, unless we make considerably more money. Our total profit from events is around £12,000, but we spent more than £20,000 on play equipment, library refurbishment and Coronation celebrations. Why might costs have been high? A number of "big ticket" requests from the school, getting stock in place for future years and higher prices due to the global economy. Despite expenditure exceeding income, this was planned for and we had built up our reserves accordingly. Why might income have been low? Cost of living crisis may have had an impact, although all events made good profits What mitgaton can we put in place? We need to know what "big ticket" requests are coming up so that we can plan ahead, and refuse them if necessary. We need to set minimum reserve and stop or reduce expenditire if we hit that amount. Can we reduce costs? Can we get more sponsorship? Based on our current income, we need to limit our spending on big items to £10,000 this year. Are we meetng our charity's aims? A list of events we held for the benefit of our school community (how many people attended, what was the feedback?) and a list of items we supported the school with (library refursishment, play equipment, pantomime contribution, Coronation celebrations) What are our plans for 2023/24? We are becoming more organised and have a schedule of events for the whole year. We have identified stock left over from previous events that will reduce costs of events this year. Can we / should we encourage parents to take part in the school lottery (uptake is low at the moment)? The school have asked us to fund £3,000 towards pantomime tickets. The school have asked us to help them to fund shortfalls in trips.