2024-03-31-accounts - The Stanpit Village Hall Trust

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TRUSTEES’ ANNUAL REPORT FOR THE PERIOD

FROM 01/04/23 PERIOD START DATE TO 31/03/24 PERIOD END DATE

CHARITY NAME: THE STANPIT VILLAGE HALL TRUST

CHARITY REGISTRATION NUMBER: 1199064

OBJECTIVES AND ACTIVITIES

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a village hall for the public benefit of the inhabitants of the local Stanpit geographical area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To allow and control the use of the Hall for recreational use by the local community on booking and payment of a hire charge to offset the cost of associated heating, light and maintenance costs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had and will continue to have regard to the guidance issued by the Charity Commission on Public Benefit at all committee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Nil – no grants are made
Policy on social investment including program related investment	Para 1.38	Nil – no social or program related investments

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The continued provision, every day of the year, of a village hall ensuring the environment is safe, well maintained both internally and externally, kept clean and made available through an online booking system to all those in the local community who wish to use it.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Trustees continue to arrange an ‘open’ annual Art Exhibition in the summer which continues to attract a large number of submissions and was very successful this year.
Performance of fundraising activities against objectives set	Para 1.41	There were no fundraising activities.
Investment performance against objectives	Para 1.41	None to report
Other		Nil

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Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Trustees agreed that the financial position is satisfactory.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity maintains a ‘savings’ account in the event of an emergency.
Amount of reserves held	Para 1.22	£40,000 as a 1/11/24
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire charges levied for the use of the hall.
Investment policy and objectives including any social investment policy adopted	Para 1.46	To maintain a savings account
A description of the principal risks facing the charity	Para 1.46	The recruitment of volunteers to sit on the Committee.
Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution document for SVH
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Recruitment of individuals from the local community by word of mouth, advertising on website to be considered and voted on by the Committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All volunteers are inducted into the Committee and are appraised of their duties as per the Charity Commission guidance ‘The Essential Trustee: what you need to know, what you need to do’
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Chair, Secretary and Treasurer followed by normal members of the Committee.
Relationship with any related parties	Para 1.51	An ex officio member nominated by the local sailing club and local church to sit on the committee.
Other		Nil

Reference and Administrative details

Charity name	The Stanpit Village Hall Trust
Other name the charity uses
Registered charity number	1199064
Charity’s principal address	162 Stanpit Christchurch BH23 3NE

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Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
TracyWright	Chair
Mark Smith	Secretary
GaryWeston
Margaret Weston
Jaqueline Ellwood
Mark Vassie
MaryTimms
Jennifer Baker
Brian Thompson
AnthonyMartin		Appointed 21/08/24
Michelle Pound		Appointed 25/06/24

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Nil Name and objects of the charity on whose behalf the Nil assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and Nil segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

	Mark Smith

	Secretary
	5thNovember 2024
	5thNovember 2024

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