## TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 01/04/23 PERIOD START DATE TO 31/03/24 PERIOD END DATE CHARITY NAME: THE STANPIT VILLAGE HALL TRUST CHARITY REGISTRATION NUMBER: 1199064 OBJECTIVES AND ACTIVITIES ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a village
hall for the public benefit of the inhabitants
of the local Stanpit geographical area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To allow and control the use of the Hall for
recreational use by the local community on
booking and payment of a hire charge to
offset the cost of associated heating, light
and maintenance costs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had and will continue to
have regard to the guidance issued by the
Charity Commission on Public Benefit at all
committee meetings.| ## Additional information (optional) You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Nil – no grants are made| |Policy on social investment
including program related
investment|Para 1.38|Nil – no social or program related
investments| |||| 1 | P a g e ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The continued provision, every day of the
year, of a village hall ensuring the
environment is safe, well maintained both
internally and externally, kept clean and
made available through an online booking
system to all those in the local community
who wish to use it.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
The Trustees continue to arrange an ‘open’
annual Art Exhibition in the summer which
continues to attract a large number of
submissions and was very successful this
year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|There were no fundraising activities.| |Investment performance
against objectives|Para 1.41|None to report| |Other||Nil| 2 | P a g e ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trustees agreed that the financial
position is satisfactory.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity maintains a ‘savings’ account
in the event of an emergency.| |Amount of reserves held|Para 1.22|£40,000 as a 1/11/24| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire charges levied for the use of the hall.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|To maintain a savings account| |A description of the principal
risks facing the charity|Para 1.46|The recruitment of volunteers to sit on the
Committee.| |Other||| 3 | P a g e ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution document for SVH| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Recruitment of individuals from the local
community by word of mouth, advertising
on website to be considered and voted on
by the Committee.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All volunteers are inducted into the
Committee and are appraised of their
duties as per the Charity Commission
guidance ‘_The Essential Trustee: what you_
_need to know, what you need to do’_| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Chair, Secretary and Treasurer followed by
normal members of the Committee.| |Relationship with any
related parties|Para 1.51|An ex officio member nominated by the
local sailing club and local church to sit on
the committee.| |Other||Nil| ## Reference and Administrative details |Charity name|The Stanpit Village Hall Trust| |---|---| |Other name the charity uses|| |Registered charity number|1199064| |Charity’s principal address|162 Stanpit
Christchurch
BH23 3NE| ||| 4 | P a g e ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||TracyWright|Chair||| ||Mark Smith|Secretary||| ||GaryWeston|||| ||Margaret Weston|||| ||Jaqueline Ellwood|||| ||Mark Vassie|||| ||MaryTimms|||| ||Jennifer Baker|||| ||Brian Thompson|||| ||AnthonyMartin||Appointed 21/08/24|| ||Michelle Pound||Appointed 25/06/24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Director name ## Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year 5 | P a g e ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Nil Name and objects of the charity on whose behalf the Nil assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and Nil segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information 6 | P a g e ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date||| |---|---|---| |||| ||Mark Smith|| |||| ||Secretary|| ||5thNovember 2024|| ||5thNovember 2024|| 7 | P a g e