Trustees’ Annual Report for the period
From 1[st] July 2023 To 30[th] June 2024
Charity name: STEYNING UKRAINIAN REFUGE Charity registration number: 1199053
Objectives and Activities
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, to relieve the needs of Ukrainian Refugees and Asylum seekers residing in Steyning and the surrounding areas of West Sussex by the provision of a Day Centre established to support beneficiaries through services relating to Education, Language, Housing, Benefits and Health and Wellbeing. To promote social inclusion for the public benefit by working with Ukrainian Refugees and Asylum seekers residing in Steyning and the surrounding areas of West Sussex who are socially excluded on the grounds of their social and economic position and to assist them to integrate into society in particular through education and training in the English language and vocational skills and by providing local network and support groups that encourage and enable beneficiaries to participate more effectively with the wider community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | • English language classes • Vocational lectures • Recreational activities to facilitate understanding the UK and integrating into and with the community. • Provision for fully furnishing houses and homes • Wellbeing. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that the objective of the Charity is to deliver public benefit in accordance with the guidance issued by the Charity Commission. The beneficiaries are our local Ukrainian Refugees and Asylum seekers, their Home Hosts, the many local community volunteers and supporters. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We have 120 local volunteers registered with our Charity covering a massive experience base, we are very rich in talent from all walks of life. Our volunteers give their time freely whenever we require their specialist expertise. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Throughout the year we have continued to teach English to our Ukrainian Guests, offering free lessons both during the day and evenings, currently we are teaching 35 students of differing ages and standards. This is a key objective of our charity, and, by giving our guests this skill is provides the opportunity for them to work and be as independent as possible. We continue with our regular training sessions covering many subjects, i.e. ‘ ‘becoming work ready’; ‘cv writing, interview techniques’; upskilling’ ‘UK tax systems & financial aspects’ We have organised a number of group events, translated into Ukrainian, which have involved other groups of Ukrainian residents from different areas joining us. ‘The UK education system’, ‘University entrance criteria’, ‘A levels versus BTech ‘Immigration choices, criteria, legislation’ We have held many ‘cultural’ events at the Chichester Bishop’s Palace; Country estates- Parham House, Petworth House, Chartwell Estate. Maintaining our Guests Wellbeing is at the heart of everything that we do. We have managed to form a large ‘Family’, sharing and caring with and for each other. Crying, laughing, remembering, partying and supporting each other. We ‘hand hold’ our guests and fully support them in every way possible to ensure that they do not feel lonely and forgotten. In July we arranged a holiday for 23 of our guests to Beckley in East Sussex in a converted stable and a caravan and tent. We rented a minibus as well as using several cars, we toured Seven Sisters, Rye and the surrounding areas. Unfortunately, the weather was not kind to us as it rained considerably! However, a good time was had by everyone! On the 24th February we remembered the start of the Russian invasion, crying and praying for lost loved ones and the thousands of kidnapped children. |
We are planning to go on holiday to Devon and Cornwall with 25 of our guests, in July 2024. We have gained funding from Horsham District Council to rent 5 chalets in North Devon. We have added to our partnership relationship, formed last year, with The Charity Mindy Foundation in Kyiv, where we share our knowledge base with them from a number of our UK connections. They are now producing rehabilitation centres for badly wounded veterans. We have arranged, through our UK contacts and network, built over many years of experience in the industry; medical training developed especially for limbless veterans; curing ‘phantom limb syndrome’ via ‘Zoom’ sessions directly with the UK experts, all designed to share as much information as is possible, and all at no cost. We have co-ordinated and hosted a meeting with the UK Minister of Science, Innovation, & Technology and The Mindy Foundation to explore funding opportunities for them from the UK. Throughout the year we have continued to support our Guests and their families by helping to find rented accommodation when they leave their Home Hosts. To date we have fully furnished 12 homes with all furniture and everything to make a home, from our existing household stocks. We have now had donated to us the contents of 4 complete households, along with thousands of gifts of every imaginable item that go into making a home. If we do not have something in stock we seek out funding or supply things ourselves. This is one of the ‘Wellbeing’ essentials of our charity.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| inancial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As attached Treasurer’s Examined Report |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Nil Reserves – No policy |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | Considered unnecessary by Trustees |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising Para 1.47 Grants, general fundraising and Gifts Investment policy and objectives including any social investment policy adopted Para 1.46 |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising Para 1.47 Grants, general fundraising and Gifts Investment policy and objectives including any social investment policy adopted Para 1.46 |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising Para 1.47 Grants, general fundraising and Gifts Investment policy and objectives including any social investment policy adopted Para 1.46 |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising Para 1.47 Grants, general fundraising and Gifts Investment policy and objectives including any social investment policy adopted Para 1.46 |
|---|---|---|---|
| The charity’s principal sources of funds (including any fundraising |
Para 1.47 | Grants, general fundraising and Gifts | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: | None | |
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The appointment of Trustees would be made by the existing Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | STEYNING UKRAINIAN REFUGE |
| Other name the charity uses | |
| Registered charity number | 1199053 |
| Charity’s principal address | Brotherhood Hall 9 Church Street Steyning, West Sussex BN44 3YB |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
| 1 | John Stevenson |
Founder & Chair |
||
| 2 | Nicholas Bennett |
Trustee | ||
| 3 | David Jaggar | Hon. Treasurer | ||
| 4 | ||||
| 5 |
– Corporate trustees names of the directors at the date the report was approved
Director name NONE
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
| NONE | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
NONE |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
NONE |
Details of arrangements for safe custody and segregation of such assets from the NONE charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
John Stevenson
Full name(s) Nicholas Bennett
Position (eg Trustee Trustee
Secretary, Chair,
etc)
Date 29 [th] April 2025
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STEYNING UKRAINIAN REFUGE Treasurers Report
2023/24
| Treasurers Report 2023/24 |
||
|---|---|---|
| 12/months to 30/6/2024 |
12 months to 30/6/2023 |
|
| INCOME | £ | |
| Donations | 5,414 | 28,210 |
| Events | 2,200 | 1,668 |
| Auction of Promises | 2,211 | |
| Grants | 18,970 | 4,214 |
| Hire Inc | 455 | 590 |
| 27,039 | 36,892 | |
| EXPENDITURE | ||
| Refurb costs | 3,572 | |
| Sundry Expenses | 6,642 | 3,821 |
| Insurance | 701 | 742 |
| Social Events | 1,914 | 1,453 |
| Teaching | 3,950 | 4,214 |
| Admin Expenses | 10,796 | 5,635 |
| Rent | 400 | 1,000 |
| Transport | 75 | 1,480 |
| 24,478 | 21,919 | |
| SURPLUS/ DEFICIT FOR THE | 2,561 |
14,973 |
| YEAR | ||
| Accumulated Fund brought forward Accumulated Fund carried forward |
14,973 17,535 |
14,973 |
| REPRESENTED BY;- | ||
| Balance at Bank Cash in hand |
20,551 | 37,534 |
| Payments in advance | ||
| 20,551 | 37,534 | |
| Less Sundry Creditors & | 1,200 | 1,775 |
Accruals |
||
| Grants received in advance | 1,816 | 20,786 |
| 17,535 | 14,973 |
Prepared and signed by David Jaggar. Hon Treasurer
Report by Independent Examiner
I have examined the financial records as presented to me and confirm that the above accounts are in accordance with those records and there are no matters to which, in my opinion, attention should be drawn to.
Signed by Colin A. Lammie 1/10/24
Notes to the Accounts Grants received in advance are Grants which have been received towards the end of the current year and are for specific items of expenditure in next year. These are: Sussex Community Grant - £1,236 HDC Ukraine support fund - £580
Report by Independent Examiner
I have examined the financial records as presented to me and confirm that the above accounts are in accordance with those records and there are no matters to which, in my opinion, attention should be drawn to.
Signed by Colin A. Lammie 1/10/24
Notes to the Accounts Grants received in advance are Grants which have been received towards the end of the current year and are for specific items of expenditure in next year. These are: Sussex Community Grant - £1,236 HDC Ukraine support fund - £580