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2023-04-05-accounts

Trustees’ Annual Report for the period - From:23/3/22 To: 23/3/23

Malvern Green Space

Charity registration number: 1199046

Objectives and Activities

SORP
reference
Summary of the
purposes of the charity
as set out in its
governing document		 Para 1.17 What the charity does:
General Charitable Purposes
Education/training
Environment/conservation/heritage
Who the charity helps:
The General Public/mankind
How the charity helps:
Provides Buildings/facilities/open Space
Provides Services
Provides Advocacy/advice/information
Where the charity operates:
Worcestershire
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.		 Para 1.17
and 1.19		 Food for Change Community Lunches
Seed, plant and produce swaps
Clothes Swaps
Community Hub
Events
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 All Trustees are in receipt of any guidance issued
by the Charities Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 Malvern Green Space do not currently issue
grants of any kind for any reason therefore there
is no policy in place for this purpose.
Policy on social
investment including
program related
investment		 Para 1.38 Malvern Green Space do not currently make
investments of any kind therefore there is no
policy in place for this purpose.
Contribution made by
volunteers		 Para 1.38 Malvern Green Space relies heavily on the
contribution of volunteers to run all projects and
events. The time, energy, ideas and enthusiasm
of volunteers is not only vital to our work but is
the very definition of what we are attempting to
achieve.
We believe that working together towards a
common purpose, learning, sharing, supporting
and empowering one another, facilitates
community cohesion and wellbeing.
Our work therefore increases the resilience of
the individuals who participate as volunteers and
of the recipients of our services as well as of our
community more widely.
While we have a brilliant team of volunteers who
we value highly, we recognise that Malvern
Green Space would benefit from a more diverse
group in terms of gender, ethnicity and age and
that the small number of “core team” members
and volunteers may limit the long-term
sustainability andgrowth of ourproject.

Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.		 Para 1.20 Malvern Green Space has received grants for
several of our projects but most notably for:
1. Food for Change Community Lunches
We have received grants from the National Lottery
Community Fund, as well as Tesco and Waitrose
and await funds in November 2023 from COOP
Community Fund to enable us to run this project.
We also take significant funds in donations at
these events. (See financial report)
In order to run these successfully, we employ a
kitchen lead and a dining room lead and engage
the services of national food redistribution charity
Fare Share to obtain the bulk of the surplus food -
30kgs per session for - we utilize to create 3
course, plant based hot lunches served at no cost
to the local community.
We have served up to 90 people per sitting at
these lunches and have a loyal following of regular
diners who appreciate the high quality, affordable
vegan food and the opportunity to socialize in a
relaxed and welcoming environment.
The atmosphere is jovial and we have a very
hardworking team of regular volunteers who very
much enjoy participating in such a worthwhile
project. We do not claim to provide a solution to
the food crisis as we only provide one meal per
fortnight but we meet our charitable objectives in
saving surplus food, providing free, nutritious food
our community free of charge, helping alleviate
loneliness and isolation and promoting more
sustainable, plant based eating. Additionally, we
work with the local food banks, independent local
shops and community fridges closely and are

meeting with other local food services to discuss ways we can work more effectively in providing our services and aim to produce a calendar of local free food services. 2. Seed, plant and produce swaps. Playing to the strengths and interests of our core team of volunteers, whilst also fulfilling our charitable objectives, we run regular, monthly seed, plant and produce swaps during the growing season with an “inaugural” event early in the spring which this year included a range of relevant talks and provided an opportunity for other local interest groups including the wildlife trust and Malvern AONB to reach the local community. We held our first swap at Lyttelton Well on 26/2/22 and engaged 150 people and then held monthly swaps on the first Saturday of every month at Somers Park Methodist church from 7/5/22 till 1/10/23 (6 sessions) we had approx. 7 volunteers per session and engaged approx. 160 people over this time, they let us use the space for free. We held our first swap of 2023 on 11/4 we had 6 volunteers and engaged 100 people, this swap was a big one that included talks from local growing projects and organisations and other local organisations had stalls. We have stated doing monthly swaps again from Somers Park Methodist church for free this started on 6/5 so we have done 3 so far and are planning to continue through to October. We have engaged approx. 40 people so far and on average have 6 volunteers. We have a many local gardeners who attend monthly bringing a wide range of indoor and outdoor edible and ornamental seeds and plants to swap or donate. Again, a dedicated group of volunteers ensure that these events run smoothly each month. We were able to take a range of seeds and plants to Helens Garden Festival last month raising the profile of the monthly swaps so we expect more customers in July!

3. Clothes swaps and swap shops One of our first events was a huge swap shop where members of the public were invited to bring unwanted clothes, toys and household goods to swap for “new” things. We had an overwhelming response with donations filling the local community centre and the issue being the quantity of stuff remaining after the event which was donated to various local charity shops including Oxfam and the Amnesty International bookshop. We have had 4 other events since which have focused more on swapping clothing. The last one was help in collaboration with local refugee charity – People in Motion - who had a large and burgeoning stock of donated clothing standing unused. We also had sewing machines set up and advertised clothes mending though this offering was not well utilized, it is something that continues to be offered on a weekly basis at Monday’s Hub. 4. Malvern Green Space Hub @ The Octagon Malvern Green Space aspires to find a permanent space from which to host events and projects which empower local residents to take a range of actions to increase their resilience, decrease their carbon footprints and improve the quality of their lives. Until we find a suitable space we are running a weekly Hub every Monday. The Hub started at Lyttelton Well on 27/2/23 we held it every Monday for 12 sessions, on average we had about 7 volunteers a session and I was paid £12 p/h to co-ordinate and plan. We engaged 170 people over that time. Donations were low and varied between £5 and £15 and the room rental was £12 p/h. It is a safe, warm inclusive community space to address issues such as isolation and climate change. Services we provided were surplus food, light lunch and cake, sewing – both learning and repairs, crafts and

activities for children, local information/climate change information, clothes swap and seed swap. We had surplus food donated from Greenlink and bread donated from The Bakehouse. As of Monday 10[th] July the Hub has been held at the Octagon Community Centre in Pickersleigh. 5. Fashion Show Emphasis on mending, upcycling and being creative with clothing, lead to the idea of holding a sustainable fashion show. The first, very successful event was held in November 2022. On November 12th 2022 MGS held their first Sustainable fashion show at The Cube. It we had 90 people in the audience and had 40 models down the catwalk in outfits and costumes either upcycled , hand made or sustainably sourced. The theme, which was created through a playlist ,was Seasons . This event proved to be a great way of informing everyone of the detrimental issues surrounding fast fashion This year the show is booked for November 4th Local Events Malvern Pride, Malvern Festival of Ideas, Helens Garden Festival, The Cube Shuffle MGS had a stall at Malvern Pride in Priory park on 30th July 2022. It was a very busy day and we spent it talking to lots of people about the Charity along with art and craft -making wands. We are booked for July 29th this year March 3rd and 4th proved to be a very eventful weekend for MGS. We were a part of the Festival of Ideas held at MSJ school. We ran a stall with information about fast fashion, natural fibres and a rail of hand made clothes On the Sunday we presented an hours talk in the Drama theatre which included a Quiz, a display and demonstration of alternative natural fibres, and a potted history of fast fashion and how it evolved

On June 10th and 11th 2023 we had a large pitch at Hellens Garden festival which included our seed and plants swap table, pre loved clothes, flyers and creative wand and bunting making. This was an amazing opportunity for us to get out and about and spread the word about the Charity and all it has achieved to date.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We are aware that we are not always reaching an
audience who are “in need” of the free resources
that we provide. Most if not all of those who
regularly attend the seed swaps are experienced
gardeners and there is an argument that we
should be taking the seeds to the people and not
expecting the people to come to us. To this end
we are looking for space to start a community
growing project which could host a permanent
plant and seed collection available alongside
advice and expertise to an audience new to
growing.
Community Hub – we have recently moved our
community hub to a community centre in an area
of Malvern which is less well off and where we
feel our services and our message will be of more
use.
Performance of
fundraising activities
against objectives set		 Para 1.41 Malvern Green Space have been successful in
applications for substantial grants from the
County Council and from the National Lottery
Community Fund. We have also successfully
raised money from the community via local
supermarket schemes and have received
substantial donations from the Food For Change
Community Lunches and donations at events
including Helens Garden Festival. We have been
able to provide funding for Food Hygiene
training, volunteer expenses and have paid lead
volunteers for their time on majorprojects.
Investment
performance against
objectives		 Para 1.41 N/A
Other

Financial Review

Review of the charity’s
financial position at the
end of theperiod		 Para 1.21
Statement explaining
the policy for holding
reserves stating why
they are held		 Para 1.22
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund
materially in deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds
(including any
fundraising)		 Para 1.47 Malvern Green Space has received funds from
donations and grants from the following
organisations:
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the
principal risks facing the
charity		 Para 1.46 Lack of volunteers
Dwindling support from funding bodies
Failure to secure premises
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal
charter)		 Para
1.25
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para
1.25		 Malvern Green Space is a CIO with 4 Trustees including
the Chair of Trustees. We do not currently operate a
formal membership system. We intend to appoint 3
new trustees who play important roles in our various
projects and whose expertise is invaluable in allowing
us to run them.
Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees		 Para
1.25		 Trustees are currently selected on the basis of their
interest and involvement with the CIO as well as their
commitment to our vision. There is no person or body
currently entitled to appoint any Trustee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the
induction and training
of trustees		 Para
1.51		 There are no formal policies or procedures in place for
the induction and training of trustees.
The charity’s
organisational structure
and any wider network
with which the charity
works		 Para
1.51		 Malvern Green Space is loosely affiliated with the
Climate Emergency Centres network. We have a board
of trustees and are considering instituting a
membership system at some point over the next 12 –
18 months.
N/A
Relationship with any
related parties		 Para
1.51
Other

Reference and Administrative details

Charity name Malvern Green Space
Other name the charity
uses		 N/A
Registered charity
number		 1199046
Charity’s principal
address		 136a, Worcester Road, Malvern, Worcestershire WR14 1SS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Nadia Abdo Chair
Sarah Bevan Finance Officer
Debrah Lewis-
Farley		 Website manager
Emma Mary
Gathergood

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for
wholeyear
**N/A **

Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

Malvern Green Space Malvern Green Space Malvern Green Space Malvern Green Space Malvern Green Space 119 9046 9046 CC16a
Receipts and payments accounts
For the period from 01/04/2022 To 31/0 3/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
5,418
-
77
3,751
-
-
-
-		 Restricted
funds
to the nearest £
-
13,000
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
5,418
13,000
77
3,751
-
-
-
-		 Last year
to the nearest £
Donations 5,418 - - 5,418 650
Grants - 13,000 - 13,000 -
Cash(Donations) 77 - - 77 -
Meals & Events 3,751 - - 3,751 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 9,246 13,000 - 22,246 650
-
-		 -
-		 -
-		 -
-
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total
Total receipts
A3 Payments		 - - - - -
9,246 13,000 - 22,246 650
72
702
270
178
195
12
-
181
20		 -
1,194
191
148
857
18
20
-
-		 -
-
-
-
-
-
-
-		 72
1,896
461
326
1,052
30
20
181
20
Bank Charges 72 - - 72 18
Volunteers expenses 702 1,194 - 1,896 -
Hall Hire 270 191 - 461 -
Printing 178 148 - 326 -
Food 195 857 - 1,052 -
Mileage 12 18 - 30 -
Equipment - 20 - 20 -
Insurance 181 - 181
Craft Supplies 20 - - 20 -
Sub total 1,630 2,427 - 4,057 18
)
-		 - -
-		 -
-
A4 Asset and investmentpurchases, (see table )
- -
- - - -
Sub total - - - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
1,630 2,427 - 4,057 18
7,616 10,573 - 18,189 632
-
- - - -
632 - 632 -
8,248 10,573 - 18,821 632
Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf of all the
trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own
use
B5 Liabilities		 Details Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
Unity Trust Bank 8,248 10,573 -
- -
- - -
Tota
(agree balances with receipts and
Details		 l cash funds
payments account(s))		 8,248 10,573 -
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Print Name		 OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-		 OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Details Current value
(optional)
-
-
-
-
-
Details Current value
(optional)
-
-
-
-
-
-
-
-
-
Details When due
(optional)
Signature
Date of
approval