## **Trustees’ Annual Report for the period - From:23/3/22 To: 23/3/23** ## **Malvern Green Space** ## **Charity registration number: 1199046** ## **Objectives and Activities** ||**SORP**
**reference**|| |---|---|---| |**Summary of the**
**purposes of the charity**
**as set out in its**
**governing document**|**Para 1.17**|**What the charity does:**
**General Charitable Purposes**
**Education/training**
**Environment/conservation/heritage**
**Who the charity helps:**
**The General Public/mankind**
**How the charity helps:**
**Provides Buildings/facilities/open Space**
**Provides Services**
**Provides Advocacy/advice/information**
**Where the charity operates:**
**Worcestershire**| |**Summary of the main**
**activities in relation to**
**those purposes for the**
**public benefit, in**
**particular, the activities,**
**projects or services**
**identified in the**
**accounts.**|**Para 1.17**
**and 1.19**|**Food for Change Community Lunches**
**Seed, plant and produce swaps**
**Clothes Swaps**
**Community Hub**
**Events**| |**Statement confirming**
**whether the trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit**|**Para 1.18**|**All Trustees are in receipt of any guidance issued**
**by the Charities Commission on public benefit.**| |---|---|---| ## **Additional information (optional) You may choose to include further statements where relevant about:** ||**SORP**
**reference**|| |---|---|---| |**Policy on grant making**|**Para 1.38**|**Malvern Green Space do not currently issue**
**grants of any kind for any reason therefore there**
**is no policy in place for this purpose.**| |**Policy on social**
**investment including**
**program related**
**investment**|**Para 1.38**|**Malvern Green Space do not currently make**
**investments of any kind therefore there is no**
**policy in place for this purpose.**| |**Contribution made by**
**volunteers**|**Para 1.38**|**Malvern Green Space relies heavily on the**
**contribution of volunteers to run all projects and**
**events. The time, energy, ideas and enthusiasm**
**of volunteers is not only vital to our work but is**
**the very definition of what we are attempting to**
**achieve.**
**We believe that working together towards a**
**common purpose, learning, sharing, supporting**
**and empowering one another, facilitates**
**community cohesion and wellbeing.**
**Our work therefore increases the resilience of**
**the individuals who participate as volunteers and**
**of the recipients of our services as well as of our**
**community more widely.**
**While we have a brilliant team of volunteers who**
**we value highly, we recognise that Malvern**
**Green Space would benefit from a more diverse**
**group in terms of gender, ethnicity and age and**
**that the small number of “core team” members**
**and volunteers may limit the long-term**
**sustainability andgrowth of ourproject.**| **Other** ## **Achievements and Performance** ||**SORP**
**reference**|| |---|---|---| |**Summary of the main**
**achievements of the**
**charity, identifying the**
**difference the charity’s**
**work has made to the**
**circumstances of its**
**beneficiaries and any**
**wider benefits to**
**society as a whole.**|**Para 1.20**|**Malvern Green Space has received grants for**
**several of our projects but most notably for:**
**1. Food for Change Community Lunches**
**We have received grants from the National Lottery**
**Community Fund, as well as Tesco and Waitrose**
**and await funds in November 2023 from COOP**
**Community Fund to enable us to run this project.**
**We also take significant funds in donations at**
**these events. (See financial report)**
**In order to run these successfully, we employ a**
**kitchen lead and a dining room lead and engage**
**the services of national food redistribution charity**
**Fare Share to obtain the bulk of the surplus food -**
**30kgs per session for - we utilize to create 3**
**course, plant based hot lunches served at no cost**
**to the local community.**
**We have served up to 90 people per sitting at**
**these lunches and have a loyal following of regular**
**diners who appreciate the high quality, affordable**
**vegan food and the opportunity to socialize in a**
**relaxed and welcoming environment.**
**The atmosphere is jovial and we have a very**
**hardworking team of regular volunteers who very**
**much enjoy participating in such a worthwhile**
**project. We do not claim to provide a solution to**
**the food crisis as we only provide one meal per**
**fortnight but we meet our charitable objectives in**
**saving surplus food, providing free, nutritious food**
**our community free of charge, helping alleviate**
**loneliness and isolation and promoting more**
**sustainable, plant based eating. Additionally, we**
**work with the local food banks, independent local**
**shops and community fridges closely and are**| **meeting with other local food services to discuss ways we can work more effectively in providing our services and aim to produce a calendar of local free food services. 2. Seed, plant and produce swaps. Playing to the strengths and interests of our core team of volunteers, whilst also fulfilling our charitable objectives, we run regular, monthly seed, plant and produce swaps during the growing season with an “inaugural” event early in the spring which this year included a range of relevant talks and provided an opportunity for other local interest groups including the wildlife trust and Malvern AONB to reach the local community. We held our first swap at Lyttelton Well on 26/2/22 and engaged 150 people and then held monthly swaps on the first Saturday of every month at Somers Park Methodist church from 7/5/22 till 1/10/23 (6 sessions) we had approx. 7 volunteers per session and engaged approx. 160 people over this time, they let us use the space for free. We held our first swap of 2023 on 11/4 we had 6 volunteers and engaged 100 people, this swap was a big one that included talks from local growing projects and organisations and other local organisations had stalls. We have stated doing monthly swaps again from Somers Park Methodist church for free this started on 6/5 so we have done 3 so far and are planning to continue through to October. We have engaged approx. 40 people so far and on average have 6 volunteers. We have a many local gardeners who attend monthly bringing a wide range of indoor and outdoor edible and ornamental seeds and plants to swap or donate. Again, a dedicated group of volunteers ensure that these events run smoothly each month. We were able to take a range of seeds and plants to Helens Garden Festival last month raising the profile of the monthly swaps so we expect more customers in July!** **3. Clothes swaps and swap shops One of our first events was a huge swap shop where members of the public were invited to bring unwanted clothes, toys and household goods to swap for “new” things. We had an overwhelming response with donations filling the local community centre and the issue being the quantity of stuff remaining after the event which was donated to various local charity shops including Oxfam and the Amnesty International bookshop. We have had 4 other events since which have focused more on swapping clothing. The last one was help in collaboration with local refugee charity – People in Motion - who had a large and burgeoning stock of donated clothing standing unused. We also had sewing machines set up and advertised clothes mending though this offering was not well utilized, it is something that continues to be offered on a weekly basis at Monday’s Hub. 4. Malvern Green Space Hub @ The Octagon Malvern Green Space aspires to find a permanent space from which to host events and projects which empower local residents to take a range of actions to increase their resilience, decrease their carbon footprints and improve the quality of their lives. Until we find a suitable space we are running a weekly Hub every Monday. The Hub started at Lyttelton Well on 27/2/23 we held it every Monday for 12 sessions, on average we had about 7 volunteers a session and I was paid £12 p/h to co-ordinate and plan. We engaged 170 people over that time. Donations were low and varied between £5 and £15 and the room rental was £12 p/h. It is a safe, warm inclusive community space to address issues such as isolation and climate change. Services we provided were surplus food, light lunch and cake, sewing – both learning and repairs, crafts and** **activities for children, local information/climate change information, clothes swap and seed swap. We had surplus food donated from Greenlink and bread donated from The Bakehouse. As of Monday 10[th] July the Hub has been held at the Octagon Community Centre in Pickersleigh. 5. Fashion Show Emphasis on mending, upcycling and being creative with clothing, lead to the idea of holding a sustainable fashion show. The first, very successful event was held in November 2022. On November 12th 2022 MGS held their first Sustainable fashion show at The Cube. It we had 90 people in the audience and had 40 models down the catwalk in outfits and costumes either upcycled , hand made or sustainably sourced. The theme, which was created through a playlist ,was Seasons . This event proved to be a great way of informing everyone of the detrimental issues surrounding fast fashion This year the show is booked for November 4th Local Events Malvern Pride, Malvern Festival of Ideas, Helens Garden Festival, The Cube Shuffle MGS had a stall at Malvern Pride in Priory park on 30th July 2022. It was a very busy day and we spent it talking to lots of people about the Charity along with art and craft -making wands. We are booked for July 29th this year March 3rd and 4th proved to be a very eventful weekend for MGS. We were a part of the Festival of Ideas held at MSJ school. We ran a stall with information about fast fashion, natural fibres and a rail of hand made clothes On the Sunday we presented an hours talk in the Drama theatre which included a Quiz, a display and demonstration of alternative natural fibres, and a potted history of fast fashion and how it evolved** **On June 10th and 11th 2023 we had a large pitch at Hellens Garden festival which included our seed and plants swap table, pre loved clothes, flyers and creative wand and bunting making. This was an amazing opportunity for us to get out and about and spread the word about the Charity and all it has achieved to date.** ## **Additional information (optional) You may choose to include further statements where relevant about:** |**Achievements against**
**objectives set**|**Para 1.41**|**We are aware that we are not always reaching an**
**audience who are “in need” of the free resources**
**that we provide. Most if not all of those who**
**regularly attend the seed swaps are experienced**
**gardeners and there is an argument that we**
**should be taking the seeds to the people and not**
**expecting the people to come to us. To this end**
**we are looking for space to start a community**
**growing project which could host a permanent**
**plant and seed collection available alongside**
**advice and expertise to an audience new to**
**growing.**
**Community Hub – we have recently moved our**
**community hub to a community centre in an area**
**of Malvern which is less well off and where we**
**feel our services and our message will be of more**
**use.**| |---|---|---| |**Performance of**
**fundraising activities**
**against objectives set**|**Para 1.41**|**Malvern Green Space have been successful in**
**applications for substantial grants from the**
**County Council and from the National Lottery**
**Community Fund. We have also successfully**
**raised money from the community via local**
**supermarket schemes and have received**
**substantial donations from the Food For Change**
**Community Lunches and donations at events**
**including Helens Garden Festival. We have been**| |||**able to provide funding for Food Hygiene**
**training, volunteer expenses and have paid lead**
**volunteers for their time on majorprojects.**| |---|---|---| |**Investment**
**performance against**
**objectives**|**Para 1.41**|**N/A**| |**Other**||| ## **Financial Review** |**Review of the charity’s**
**financial position at the**
**end of theperiod**|**Para 1.21**|| |---|---|---| |**Statement explaining**
**the policy for holding**
**reserves stating why**
**they are held**|**Para 1.22**|| |**Amount of reserves held**|**Para 1.22**|| |**Reasons for holding zero**
**reserves**|**Para 1.22**|| |**Details of fund**
**materially in deficit**|**Para 1.24**|| |**Explanation of any**
**uncertainties about the**
**charity continuing as a**
**going concern**|**Para 1.23**|| ## **Additional information (optional) You may choose to include further statements where relevant about:** |**The charity’s principal**
**sources of funds**
**(including any**
**fundraising)**|**Para 1.47**|**Malvern Green Space has received funds from**
**donations and grants from the following**
**organisations:**| |---|---|---| |**Investment policy and**
**objectives including any**
**social investment policy**
**adopted**|**Para 1.46**|**N/A**| |**A description of the**
**principal risks facing the**
**charity**|**Para 1.46**|**Lack of volunteers**
**Dwindling support from funding bodies**
**Failure to secure premises**| |**Other**||| ## **Structure, Governance and Management** |**Description of charity’s**
**trusts:**||| |---|---|---| |**Type of governing**
**document**
**(trust deed, royal**
**charter)**|**Para**
**1.25**|| |**How is the charity**
**constituted?**
**(e.g unincorporated**
**association, CIO)**|**Para**
**1.25**|**Malvern Green Space is a CIO with 4 Trustees including**
**the Chair of Trustees. We do not currently operate a**
**formal membership system. We intend to appoint 3**
**new trustees who play important roles in our various**
**projects and whose expertise is invaluable in allowing**
**us to run them.**| |**Trustee selection**
**methods including**
**details of any**
**constitutional**
**provisions e.g. election**
**to post or name of any**
**person or body entitled**
**to appoint one or more**
**trustees**|**Para**
**1.25**|**Trustees are currently selected on the basis of their**
**interest and involvement with the CIO as well as their**
**commitment to our vision. There is no person or body**
**currently entitled to appoint any Trustee.**| ## **Additional information (optional) You may choose to include further statements where relevant about:** |**Policies and procedures**
**adopted for the**
**induction and training**
**of trustees**|**Para**
**1.51**|**There are no formal policies or procedures in place for**
**the induction and training of trustees.**| |---|---|---| |**The charity’s**
**organisational structure**
**and any wider network**
**with which the charity**
**works**|**Para**
**1.51**|**Malvern Green Space is loosely affiliated with the**
**Climate Emergency Centres network. We have a board**
**of trustees and are considering instituting a**
**membership system at some point over the next 12 –**
**18 months.**| |||**N/A**| |**Relationship with any**
**related parties**|**Para**
**1.51**|| |---|---|---| |**Other**||| ## **Reference and Administrative details** |**Charity name**|**Malvern Green Space**| |---|---| |**Other name the charity**
**uses**|**N/A**| |**Registered charity**
**number**|**1199046**| |**Charity’s principal**
**address**|**136a, Worcester Road, Malvern, Worcestershire WR14 1SS**| ||| ## **Names of the charity trustees who manage the charity** |**1**
**2**
**3**
**4**
**5**
**6**
**7**
**8**
**9**
**10**
**11**
**12**
**13**
**14**
**15**
**16**
**17**
**18**
**19**
**20**|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||**Nadia Abdo**|**Chair**||| ||**Sarah Bevan**|**Finance Officer**||| ||**Debrah Lewis-**
**Farley**|**Website manager**||| ||**Emma Mary**
**Gathergood**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Corporate trustees – names of the directors at the date the report was approved** **Director name N/A** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for**
**wholeyear**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets** ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** ||**Malvern Green Space**|**Malvern Green Space**|**Malvern Green Space**|**Malvern Green Space**|**Malvern Green Space**|**119**|**9046**|**9046**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Receipts and payments accounts**||||||||| ||**For the period from**||01/04/2022||**To**|31/0|3/2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**5,418**
**-**
**77**
**3,751**
**-**
**-**
**-**
**-**||**Restricted**
**funds**
**to the nearest £**
**-**
**13,000**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**5,418**
**13,000**
**77**
**3,751**
**-**
**-**
**-**
**-**||**Last year**
**to the nearest £**| |Donations|**5,418**||**-**||**-**||**5,418**||**650**| |Grants|**-**||**13,000**||**-**||**13,000**||**-**| |Cash(Donations)|**77**||**-**||**-**||**77**||**-**| |Meals & Events|**3,751**||**-**||**-**||**3,751**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**9,246**||**13,000**||**-**||**22,246**||**650**| ||**-**
**-**||**-**
**-**||**-**
**-**||**-**
**-**||| |**A2 Asset and investment sales, (see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**
**_Total receipts_**
**A3 Payments**|**-**||**-**||**-**||**-**||**-**| ||||||||||| ||**9,246**||**13,000**||**-**||**22,246**||**650**| ||**72**
**702**
**270**
**178**
**195**
**12**
**-**
**181**
**20**||**-**
**1,194**
**191**
**148**
**857**
**18**
**20**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**72**
**1,896**
**461**
**326**
**1,052**
**30**
**20**
**181**
**20**||| |Bank Charges|**72**||**-**||**-**||**72**||**18**| |Volunteers expenses|**702**||**1,194**||**-**||**1,896**||**-**| |Hall Hire|**270**||**191**||**-**||**461**||**-**| |Printing|**178**||**148**||**-**||**326**||**-**| |Food|**195**||**857**||**-**||**1,052**||**-**| |Mileage|**12**||**18**||**-**||**30**||**-**| |Equipment|**-**||**20**||**-**||**20**||**-**| |Insurance|**181**||**-**||||**181**||| |Craft Supplies|**20**||**-**||**-**||**20**||**-**| |**_Sub total_**|**1,630**||**2,427**||**-**||**4,057**||**18**| ||**)**
**-**||**-**||**-**
**-**||**-**
**-**||| |**A4 Asset and investmentpurchases, (see table**|**)**||||||||| ||||||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**1,630**||**2,427**||**-**||**4,057**||**18**| ||||||||||| ||**7,616**||**10,573**||**-**||**18,189**||**632**| ||**-**|
|**-**||**-**||**-**||**-**| ||**632**||||**-**||**632**||**-**| ||**8,248**||**10,573**||**-**||**18,821**||**632**| ||||||||||| |**Section B Statement of assets and liabilities at the**|||**end of the period**||||||| |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own**
**use**
**B5 Liabilities**|**Details**||||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| ||Unity Trust Bank||||**8,248**||**10,573**||**-**| ||||||**-**||||**-**| ||||||**-**||**-**||**-**| ||**_Tota_**
(agree balances with receipts and
**Details**||**_l cash funds_**
payments account(s))||**8,248**||**10,573**||**-**| ||||||OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
Print Name||OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**||OK| ||||||||||**Endowment**
**funds**
**to nearest £**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||**Details**||||||||**Current value**
**(optional)**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||**Details**||||||||**Current value**
**(optional)**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||||||||||**-**| ||**Details**||||||||**When due**
**(optional)**| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||Signature||||||||| ||||||||||Date of
approval| ||||||||||| |||||||||||