WINTERBOURNE MONKTON COMMUNITY HALL
ANNUAL REPORT MARCH 31[st] 2025
Registered Charity No 1199011
Trustees
Mark Saunders Chairman
Philip Scott Treasurer
Lindsey Robinson Booking Secretary
Sandra Elliot Facilities Supervisor
Jane Muir-Brooks Safeguarding Officer
The hall completed its second full year of operation on March 31[st] 2025.
Hirings increased throughout the year with a number of local events run by the Church, Village Club and other local private hirers. Regular use by groups including Palates, Yoga, and Karate provided a regular income. Business meetings also made a significant contribution to the hall’s income.
A grant was received from the National Lottery in February 2025 to provide a stand alone building at the rear of the hall to provide storage for tables and chairs and a sensory / meeting room.
The Trustees continue to run various events including food nights and film nights which significantly improved the hall income.
Regular monthly Coffee Mornings are now established and attract an increasing number of patrons.
The Trustees intend to expand the use of the hall and to undertake additional fund-raising events while continuing to promote the hall as an attractive venue for a range of activities.
The hall showed a surplus on trading throughout the year and continues to trade profitably.
The Trustees consider the financial position of the hall satisfactory and look forward to the income continuing to increase in the future.
Chairman Mark Saunders…………………………………………
Date………………………………………………………………………….
WINTERBOURNE MONKTON COMMUNITY HALL
| RECEIPTS and PAYMENTS ACCOUNT FOR THE PERIOD 1.04.24- 31.03.25 RECEIPTS Hall Income Bar Takings and Cofee Mornings,Film Night (Surplus) Grants PAYMENTS Running Costs Electricity Water Charges Septc Tank Equpment Small Items of Equipment Insurance Advertsing Cleaning and Maintenance Broadband Costs Website Licences Film IT Card Charges Bank Charges Training Health and Safety (Fire) Food and Consumables Surplus / Defcit onTrading |
12 Months To 31.03.24 Trading Account £ 2281 1504 7776 11561 2185 0 0 7936 475 385 180 98 592 1276 269 150 0 34 40 25 71 0 13716 -2155 |
12 Months To 31.03.25 Trading Account 2775 7287 17788 27850 1660 0 0 1850 1253 520 360 48 598 330 459 0 86 0 12 72 3301 10549 17301 |
|---|---|---|
Surplus / Deficit onTrading
Balance Sheet ASSETS £ Fixed Assets & Set Up Costs April 1st 2024 Cash at Bank-General 9664.00 Cash Surplus 17301.00
| March 31st 2025 Cash at bank Nat Lotery Grant Cash in Hand |
0.00 |
|---|---|
| 26965.00 | |
| 10206.00 16265.00 213.00 |
|
| 26684.00 |
Hall Trading Income
| Dec-22 £ Parish Council Village Club Yoga Art Classes Exercise Classes Bingo Evening Film Show Partes Music Events Business Hire Sports Events Fund Raising Events Prof Fees Benefce Council Meetng Weddings Funerals Toddlers Classes 0 £ Expenses Electricity 100 Water Charges 10 Septc Tank Insurance Advertsing 45 Cleaning Sundries 20 Broadband Costs Repairs and Maint 25 Licences IT 20 Sundries 10 230 |
Dec-22 £ Parish Council Village Club Yoga Art Classes Exercise Classes Bingo Evening Film Show Partes Music Events Business Hire Sports Events Fund Raising Events Prof Fees Benefce Council Meetng Weddings Funerals Toddlers Classes 0 £ Expenses Electricity 100 Water Charges 10 Septc Tank Insurance Advertsing 45 Cleaning Sundries 20 Broadband Costs Repairs and Maint 25 Licences IT 20 Sundries 10 230 |
Jan-23 £ 20 |
Feb-23 £ 27 72 160 |
Mar-23 £ 20 27 26 160 |
Apr-23 £ 20 27 27 52 75 40 50 20 |
May-23 £ 27 26 100 45 40 20 |
Jun-23 £ 20 27 52 40 50 250 50 20 |
Jul-23 £ 27 25 |
Aug-23 £ 20 40 50 45 |
Sep-23 £ 27 26 52 75 150 |
Oct-23 £ 20 27 100 40 50 20 |
Nov-23 Total £ £ 120 27 243 26 104 27 52 208 150 200 232 200 45 135 320 250 500 150 25 50 40 80 20 100 0 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 0 | 20 | 259 | 233 | 311 | 258 | 509 | 52 | 155 | 330 | 257 | 460 2844 |
|
| £ 100 10 45 20 25 20 10 |
£ 100 10 20 53 25 159 20 10 |
£ 100 10 45 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 58 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
£ 100 10 30 20 23 25 20 10 |
2844 £ £ 100 1200 10 120 150 150 570 570 30 360 20 240 23 283 25 300 217 20 240 10 120 0 0 0 0 0 0 |
|
| 230 | 397 | 253 | 238 | 296 | 238 | 238 | 238 | 238 | 238 | 238 | 958 3800 |
38
INDEPENDENT EXAMINERS REPORT Winterbourne Monkton Commtsnity Hail Accounts for period 01104124-31103125 Report to the trustees on rny examination ofthe accounts for year ending 31103125 The charity's gross income does not exceed £250,000 therefore an independent examination of the accounts is sufficient. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. Note bank provider Wds changed from Metro bank to Lloyds bank September 2024with the metro bank account being closed in January 2025 03109124 Metro bank Cheque 800071 £1015.60 {totall Philip Scott SSE, Zurich. Performing rights. Community First 14110124 Mètfo bank DD £53.19 BTGroup 04111124 Lloyds bank FPO £104.93 Sandra Elliot. Morrisons & LidL prize Cabbage Sunday. event supplies 15111124 Lloyds bank FPO £60.00 Mark Saunders, Ramsbury Brewing Co. event supplies 31101125 Lloyds bank DEB £34.87 Mark Saunders, Morrisons, event supplies 10102125 Lloyds bank DEB £22.04 Mark Saunders. LidL event supplies
te nt 19105124 Hakubak. hall hire £60.00 Metro bank paid 03107124 (part of £73.00 payment) 08106124 Penny Gold. hall hire £102.00 Metro bank paid 19107124 27106124 J Allen. hall hire £75.00 Metro bank paid 20106124 30109124 Avebury, hall hire £24.00 Lloyds bank paid 03101125 DEP 500013 07110124 BBWMPA. hall hire E36.00 Lloyds bank paid 07110124 04102125 Chemega. hall hire £90.CrfJ Lloyds bank paid 14103125 (part of £180.00 payment) ces Invoice no 211 dated 31107124 £30.00 Hakuba IKarate Duol. hali hire Metro bank paid TFR 04198124 Invoice no 240 dated 01112124 £304.00 Fred Gillam. hall hire Metro bank paid FPI 04111124 £100.00 deposit Metro bank paid FPI 04112124 £204.00 balance
I can see updates on grant applications are included in the minutes but would recommend 3 separate reconciliation is produced for each grant to show clear visibility of costs and balance remaining Continije to review compliance and training requirements for the haLi and associated trustees Regularly analyse accounting income for evenls to ensuFe financially viable. This will support decision5 on hall hire and other charges and ensure the financial objectives of the charity are met Ensure supplier invoices are made out to Winterboume Monkton Community Hau I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this ieport in order to enable a proper understanding of the accounts to be ached Name Signed Date 12108 /25