## WINTERBOURNE MONKTON COMMUNITY HALL
## ANNUAL REPORT MARCH 31[st] 2025
Registered Charity No 1199011
## **Trustees**
**Mark Saunders Chairman**
**Philip Scott Treasurer**
**Lindsey Robinson Booking Secretary**
**Sandra Elliot Facilities Supervisor**
**Jane Muir-Brooks Safeguarding Officer**
**The hall completed its second full year of operation on March 31[st] 2025.**
**Hirings increased throughout the year with a number of local events run by the Church, Village Club and other local private hirers. Regular use by groups including Palates, Yoga, and Karate provided a regular income. Business meetings also made a significant contribution to the hall’s income.**
**A grant was received from the National Lottery in February 2025 to provide a stand alone building at the rear of the hall to provide storage for tables and chairs and a sensory / meeting room.**
**The Trustees continue to run various events including food nights and film nights which significantly improved the hall income.**
**Regular monthly Coffee Mornings are now established and attract an increasing number of patrons.**
**The Trustees intend to expand the use of the hall and to undertake additional fund-raising events while continuing to promote the hall as an attractive venue for a range of activities.**
**The hall showed a surplus on trading throughout the year and continues to trade profitably.**
**The Trustees consider the financial position of the hall satisfactory and look forward to the income continuing to increase in the future.**
**Chairman Mark Saunders…………………………………………**
**Date………………………………………………………………………….**
## **WINTERBOURNE MONKTON COMMUNITY HALL**
|**RECEIPTS and PAYMENTS ACCOUNT**
**FOR THE PERIOD 1.04.24- 31.03.25**
**RECEIPTS**
Hall Income
Bar Takings and Cofee Mornings,Film Night (Surplus)
Grants
**PAYMENTS**
**Running Costs**
Electricity
Water Charges
Septc Tank
Equpment
Small Items of Equipment
Insurance
Advertsing
Cleaning and Maintenance
Broadband Costs
Website
Licences
Film
IT
Card Charges
Bank Charges
Training
Health and Safety
(Fire)
Food and Consumables
**Surplus / Defcit onTrading**|**12 Months**
**To 31.03.24**
**Trading**
**Account**
£
2281
1504
7776
11561
2185
0
0
7936
475
385
180
98
592
1276
269
150
0
34
40
25
71
0
13716
-2155|**12 Months**
**To 31.03.25**
**Trading**
**Account**
2775
7287
17788
27850
1660
0
0
1850
1253
520
360
48
598
330
459
0
86
0
12
72
3301
10549
17301|
|---|---|---|
||||
||||
||||
||||
**Surplus / Deficit onTrading**
**Balance Sheet ASSETS £ Fixed Assets & Set Up Costs April 1st 2024 Cash at Bank-General 9664.00 Cash Surplus 17301.00**
|**March 31st 2025**
**Cash at bank**
**Nat Lotery Grant**
**Cash in Hand**|**0.00**|
|---|---|
||**26965.00**|
||**10206.00**
**16265.00**
**213.00**|
||**26684.00**|
## **Hall Trading Income**
|**Dec-22**
£
Parish Council
Village Club
Yoga
Art Classes
Exercise Classes
Bingo Evening
Film Show
Partes
Music Events
Business Hire
Sports Events
Fund Raising Events
Prof Fees
Benefce Council Meetng
Weddings
Funerals
Toddlers Classes
0
£
**Expenses**
Electricity
100
Water Charges
10
Septc Tank
Insurance
Advertsing
45
Cleaning Sundries
20
Broadband Costs
Repairs and Maint
25
Licences
IT
20
Sundries
10
230|**Dec-22**
£
Parish Council
Village Club
Yoga
Art Classes
Exercise Classes
Bingo Evening
Film Show
Partes
Music Events
Business Hire
Sports Events
Fund Raising Events
Prof Fees
Benefce Council Meetng
Weddings
Funerals
Toddlers Classes
0
£
**Expenses**
Electricity
100
Water Charges
10
Septc Tank
Insurance
Advertsing
45
Cleaning Sundries
20
Broadband Costs
Repairs and Maint
25
Licences
IT
20
Sundries
10
230|**Jan-23**
£
20|**Feb-23**
£
27
72
160|**Mar-23**
£
20
27
26
160|**Apr-23**
£
20
27
27
52
75
40
50
20|**May-23**
£
27
26
100
45
40
20|**Jun-23**
£
20
27
52
40
50
250
50
20|**Jul-23**
£
27
25|**Aug-23**
£
20
40
50
45|**Sep-23**
£
27
26
52
75
150|**Oct-23**
£
20
27
100
40
50
20|**Nov-23**
**Total**
£
£
120
27
243
26
104
27
52
208
150
200
232
200
45
135
320
250
500
150
25
50
40
80
20
100
0|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||0|20|259|233|311|258|509|52|155|330|257|460
2844|
||£
100
10
45
20
25
20
10|£
100
10
20
53
25
159
20
10|£
100
10
45
20
23
25
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
58
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
20
10|£
100
10
30
20
23
25
20
10|2844
£
£
100
1200
10
120
150
150
570
570
30
360
20
240
23
283
25
300
217
20
240
10
120
0
0
0
0
0
0|
||230|397|253|238|296|238|238|238|238|238|238|958
3800|
38
INDEPENDENT EXAMINERS REPORT
Winterbourne Monkton Commtsnity Hail
Accounts for period 01104124-31103125
Report to the trustees on rny examination ofthe accounts for year ending 31103125
The charity's gross income does not exceed £250,000 therefore an independent
examination of the accounts is sufficient.
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination.
Note bank provider Wds changed from Metro bank to Lloyds bank September 2024with
the metro bank account being closed in January 2025
03109124
Metro bank Cheque 800071 £1015.60 {totall Philip Scott
SSE, Zurich. Performing rights. Community First
14110124
Mètfo bank DD £53.19
BTGroup
04111124
Lloyds bank FPO £104.93
Sandra Elliot. Morrisons & LidL prize Cabbage Sunday. event supplies
15111124
Lloyds bank FPO £60.00
Mark Saunders, Ramsbury Brewing Co. event supplies
31101125
Lloyds bank DEB £34.87
Mark Saunders, Morrisons, event supplies
10102125
Lloyds bank DEB £22.04
Mark Saunders. LidL event supplies
te
nt
19105124
Hakubak. hall hire £60.00
Metro bank paid 03107124 (part of £73.00 payment)
08106124
Penny Gold. hall hire £102.00
Metro bank paid 19107124
27106124
J Allen. hall hire £75.00
Metro bank paid 20106124
30109124
Avebury, hall hire £24.00
Lloyds bank paid 03101125 DEP 500013
07110124
BBWMPA. hall hire E36.00
Lloyds bank paid 07110124
04102125
Chemega. hall hire £90.CrfJ
Lloyds bank paid 14103125 (part of £180.00 payment)
ces
Invoice no 211 dated 31107124 £30.00 Hakuba IKarate Duol. hali hire
Metro bank paid TFR 04198124
Invoice no 240 dated 01112124 £304.00 Fred Gillam. hall hire
Metro bank paid FPI 04111124 £100.00 deposit
Metro bank paid FPI 04112124 £204.00 balance
I can see updates on grant applications are included in the minutes but would
recommend 3 separate reconciliation is produced for each grant to show clear visibility
of costs and balance remaining
Continije to review compliance and training requirements for the haLi and associated
trustees
Regularly analyse accounting income for evenls to ensuFe financially viable. This will
support decision5 on hall hire and other charges and ensure the financial objectives of
the charity are met
Ensure supplier invoices are made out to Winterboume Monkton Community Hau
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this ieport in
order to enable a proper understanding of the accounts to be ached
Name
Signed
Date
12108 /25