2022-12-31-accounts - Bridport Musical Theatre Company

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Trustees' Annual Report for the period

Period start date Period end date From 1 January 2022 To 31 December 2022

Section A Reference and administration details

Charity name

Bridport Musical Theatre Company

Other names charity is known by Registered charity number (if any) 1198998

BMTC

Charity's principal address Appletree Cottage, Longs Lane, Bridport, Dorset

Postcode DT6 3DA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
TerryLunt	Chair	Elected bymembership
David Swaffield	Hon Secretary	Elected bymembership
Brenda Swaffield	Treasurer	Elected bymembership
Rebecca Mather		Elected bymembership
Jasmine Mather		Elected bymembership
Jane Boulay	FundraisingOfficer	Elected bymembership
Jodie Glover	FundraisingOfficer	Elected bymembership
Melanie Draper	SafeguardingOfficer	Elected bymembership
Lauren Good		Elected bymembership

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2023

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution dated 18 May 2022 (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)

Trustee selection methods Elected by Members at the AGM, interim appointed by Trustees/Members (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

In the town of Bridport and surrounding locality:

Summary of the objects of the charity set out in its governing document

For the public benefit, to promote, maintain, improve, disseminate, and advance the education of the public in the arts, and in particular the production of musical theatre productions and other stage presentations and the encouragement of the dramatic arts, including the arts of drama, mime, dance, singing and music through the staging of amateur theatrical productions of artistic merit

TAR

March 2023

After a three-year break owing to Covid, it was good to be back on stage in August in our local theatre with our production of the musical ‘Anything Goes’ in August. This had proved to be a great success thanks to the hard work of everyone involved. Many hours were spent in rehearsals involving acting, singing, and dancing. Our choreographer, vocal coach, and director work entirely as volunteers, as do our set designer and set builders who had made an absolutely brilliant stage set.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

A special mention also to the fundraising team. We had an Easter Bingo together with a raffle and this had raised approx. £700, a crowd funding page which totalled £601, and we arranged some musical entertainment for the local Charter Fair in May together with a cake stall raising £112. We also had a Xmas quiz making £80. The raffle together with the sale of programmes for Anything Goes raised a total of £1834. Lastly, but by no means least, Alan Williams our President gave an extremely generous donation of £4000 which was a massive help.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

As mentioned above, we had had a great success with our musical production in August. It was well attended by the public and we had received many complimentary comments from our audiences. Our cast included many new members, some from the local junior musical theatre group and some of our members would be going on to further education in performing arts and music colleges after the summer break.

TAR

March 2023

Section E Financial review

Brief statement of the charity’s policy on reserves

We have reserves of approximately £10,000 which would be used for next year’s musical productions and the rents for our costume and set building storage and rehearsal facilities.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Brenda Swaffield Position (eg Secretary, Chair, etc) Treasurer

Date 28th October 2023

TAR

March 2023

BRIDPORT MUSICAL THEATRE COMPANY 1 JANUARY TO 31 DECEMBER 2022 LE Year INCOME Gross TKet Sales (Anylhiro Goes) GfOSS fKket Sales ISIKpwstoppersl Raffle fKket Sales IAnythirKJ Goo$1 Raffie fKknt Salas {Sh(ythl Progranmo Sale8 19,097.TrJ 0.00 0.00 917.11 917.12 140.00 475.00 4,000.00 1.595 00 0.00 0.00 639.00 1,074.85 Subs¢WPtiCS Fundr2ising 1.713.85 27.141.23 EXPENDITURE o.oo 0.00 3.747.82 5,350.00 3,855.00 0.00 1,875.66 SouiKI& Liyliknng Thgatre Hire 0.00 0.00 Cosbjmes, Make Up Chwgraphy 2SS.61 9785 0.00 0.00 Insuranu Publty. Adverti%ng 255.61 1,286.70 Rights& Roy41 Mus NODA Subscription Sund$ 5.093 24 2,410.IXI 72.00 2.922.22 T2.00 1.451.79 1.883.25 4169.40) Exce88 irK(rn ovw •xpendrfur8 26.667.25 473 98 REPRESEpifED BY: CLOSP4G BALANCE: 4.253.14 CurrerlA¢count 5,WJ7.18 Pre-paMI expenses 10.160 32 9.835.12 799.18 10,634.30 LESS OPENING BALANCE" 8,S23.78 Curr8rt ACut 1,e05.94 PrwaKI expenses 10,329.72 4,253.14 5.907.18 10,160.32 .1169.40) In{Dae) in Bank Br 473.98 I have examin&J the IrKtTh and EX5110AcCnt aThJ Balance Shael end certity that Sandra Bro Honorary ALhJitor Brerkla Swaffdd TreaSur