## **Trustees' Annual Report for the period** Period start date Period end date **From** 1 January 2022 **To** 31 December 2022 ## Section A Reference and administration details **Charity name** Bridport Musical Theatre Company **Other names charity is known by Registered charity number (if any)** 1198998 BMTC **Charity's principal address** Appletree Cottage, Longs Lane, Bridport, Dorset **Postcode DT6 3DA** ## **Names of the charity trustees who manage the charity** |1
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18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||TerryLunt|Chair||Elected bymembership| ||David Swaffield|Hon Secretary||Elected bymembership| ||Brenda Swaffield|Treasurer||Elected bymembership| ||Rebecca Mather|||Elected bymembership| ||Jasmine Mather|||Elected bymembership| ||Jane Boulay|FundraisingOfficer||Elected bymembership| ||Jodie Glover|FundraisingOfficer||Elected bymembership| ||Melanie Draper|SafeguardingOfficer||Elected bymembership| ||Lauren Good|||Elected bymembership| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2023** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution dated 18 May 2022 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Elected by Members at the AGM, interim appointed by Trustees/Members (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** In the town of Bridport and surrounding locality: **Summary of the objects of the charity set out in its governing document** For the public benefit, to promote, maintain, improve, disseminate, and advance the education of the public in the arts, and in particular the production of musical theatre productions and other stage presentations and the encouragement of the dramatic arts, including the arts of drama, mime, dance, singing and music through the staging of amateur theatrical productions of artistic merit **TAR** March **2023** 2 After a three-year break owing to Covid, it was good to be back on stage in August in our local theatre with our production of the musical ‘Anything Goes’ in August. This had proved to be a great success thanks to the hard work of everyone involved. Many hours were spent in rehearsals involving acting, singing, and dancing. Our choreographer, vocal coach, and director work entirely as volunteers, as do our set designer and set builders who had made an absolutely brilliant stage set. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** A special mention also to the fundraising team. We had an Easter Bingo together with a raffle and this had raised approx. £700, a crowd funding page which totalled £601, and we arranged some musical entertainment for the local Charter Fair in May together with a cake stall raising £112. We also had a Xmas quiz making £80. The raffle together with the sale of programmes for Anything Goes raised a total of £1834. Lastly, but by no means least, Alan Williams our President gave an extremely generous donation of £4000 which was a massive help. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** As mentioned above, we had had a great success with our musical production in August. It was well attended by the public and we had received many complimentary comments from our audiences. Our cast included many new members, some from the local junior musical theatre group and some of our members would be going on to further education in performing arts and music colleges after the summer break. **TAR** March **2023** 3 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We have reserves of approximately £10,000 which would be used for next year’s musical productions and the rents for our costume and set building storage and rehearsal facilities. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Brenda Swaffield **Position (eg Secretary, Chair, etc)** Treasurer **Date** 28th October 2023 **TAR** March **2023** 4 BRIDPORT MUSICAL THEATRE COMPANY 1 JANUARY TO 31 DECEMBER 2022 LE￿ Year INCOME Gross TK*et Sales (Anylhiro Goes) GfOSS fKket Sales ISIKpwstoppersl Raffle fKket Sales IAnythirKJ Goo$1 Raffie fKknt Salas {Sh(yth￿l Progranmo Sale8 19,097.TrJ 0.00 0.00 917.11 917.12 140.00 475.00 4,000.00 1.595 00 0.00 0.00 639.00 1,074.85 Subs¢WPtiC￿S Fundr2ising 1.713.85 27.141.23 EXPENDITURE o.oo 0.00 3.747.82 5,350.00 3,855.00 0.00 1,875.66 SouiKI& Liyliknng Thgatre Hire 0.00 0.00 Cosbjmes, Make Up Chwgraphy 2SS.61 9785 0.00 0.00 Insuranu Publty. Adverti%ng 255.61 1,286.70 Rights& Roy41 Mus NODA Subscription Sund￿$ 5.093 24 2,410.IXI 72.00 2.922.22 T2.00 1.451.79 1.883.25 4169.40) Exce88 irK(*rn ovw •xpendrfur8 26.667.25 473 98 REPRESEpifED BY: CLOSP4G BALANCE: 4.253.14 CurrerlA¢count 5,WJ7.18 Pre-paMI expenses 10.160 32 9.835.12 799.18 10,634.30 LESS OPENING BALANCE" 8,S23.78 Curr8rt AC￿u￿t 1,e05.94 PrwaKI expenses 10,329.72 4,253.14 5.907.18 10,160.32 .1169.40) In￿*{D￿a￿e) in Bank B*r 473.98 I have examin&J the IrKtTh and EX5￿11￿￿0AcC￿nt aThJ Balance Shael end certity that Sandra Bro Honorary ALhJitor Brerkla Swaffdd TreaSu￿r BRIDPORT MUSICAL THEATRE COMPANY 1 JANUARY TO 31 DECEMBER 2022 LE￿ Year INCOME Gross TK*et Sales (Anylhiro Goes) GfOSS fKket Sales ISIKpwstoppersl Raffle fKket Sales IAnythirKJ Goo$1 Raffie fKknt Salas {Sh(yth￿l Progranmo Sale8 19,097.TrJ 0.00 0.00 917.11 917.12 140.00 475.00 4,000.00 1.595 00 0.00 0.00 639.00 1,074.85 Subs¢WPtiC￿S Fundr2ising 1.713.85 27.141.23 EXPENDITURE o.oo 0.00 3.747.82 5,350.00 3,855.00 0.00 1,875.66 SouiKI& Liyliknng Thgatre Hire 0.00 0.00 Cosbjmes, Make Up Chwgraphy 2SS.61 9785 0.00 0.00 Insuranu Publty. Adverti%ng 255.61 1,286.70 Rights& Roy41 Mus NODA Subscription Sund￿$ 5.093 24 2,410.IXI 72.00 2.922.22 T2.00 1.451.79 1.883.25 4169.40) Exce88 irK(*rn ovw •xpendrfur8 26.667.25 473 98 REPRESEpifED BY: CLOSP4G BALANCE: 4.253.14 CurrerlA¢count 5,WJ7.18 Pre-paMI expenses 10.160 32 9.835.12 799.18 10,634.30 LESS OPENING BALANCE" 8,S23.78 Curr8rt AC￿u￿t 1,e05.94 PrwaKI expenses 10,329.72 4,253.14 5.907.18 10,160.32 .1169.40) In￿*{D￿a￿e) in Bank B*r 473.98 I have examin&J the IrKtTh and EX5￿11￿￿0AcC￿nt aThJ Balance Shael end certity that Sandra Bro Honorary ALhJitor Brerkla Swaffdd TreaSu￿r