Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
HARPENDEN LIONS CLUB CIO
TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2024
The Trustees present their report and financial statements for the year ending 30[th] June 2024
LEGAL & ADMINISTRATIVE DETAILS
STATUS: The CIO was established on 24[th] May 2022 and is registered with The Charity Commission under registration number 1198970
TRUSTEES:
PRESIDENT 2023 - 2024
PRESIDENT 2023 - 2024 DR JOHN POWELL SECRETARY 2023 - 2024 MR MARK DEACON TREASURER 2023 - 2024 MR JAMES PENN
MEMBER TRUSTEES 2023 - 2024
MR HOWARD BIRCH, MR ROGER FOX, MR DAVID SHALL DR GUY KENYON
CORRESPONDENT:
JAMES PENN, 18 ALDWICK ROAD, HARPENDEN. AL5 1NG
MAIN BANKERS
HSBC BANK, 75 – 77 HIGH STREET. SUTTON. SM1 1DU
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
HARPENDEN LIONS CLUB CIO
ACTIVITIES & REVIEW OF THE YEAR
The Charity’s principal aim is to help the needy, by physical assistance, and by making grants and donations to individuals, voluntary organisations, and other charities.
We also raise money via The Lions Bookshop, Christmas collections and a variety of fund-raising events throughout the year. This includes the annual Highland Gathering which is the largest of the charitable events undertaken during the year.
Harpenden Lions CIO support the Life Skills project and distributes the proceeds of fund-raising activities to registered Charities, the Lions Club International, Schools and various grants that are made to individuals or organisations.
TRUSTEES RESPONSIBILITIES
The Trustees are required by law to prepare accounts for each financial year which give a true and fair view of the financial state of the Charity and the results for the year then ended.
In preparing the accounts, the Trustees are required to select suitable accounting policies and apply them on a consistent basis, making judgments and estimates that are prudent and reasonable. The Trustees must also prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue its operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 1993.
The Trustees are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
APPROVED BY THE TRUSTEES ON: 25[th] November 2024
AND SIGNED ON THEIR BEHALF BY : __________
MARK DEACON – SECRETARY 2023 – 2024
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
HARPENDEN LIONS CLUB CIO
Current Year Trustee Approval:
26/11/2024
James Penn (President & Trustee)
30 November 2024
Andrew Godden (Treasurer & Trustee)
27/11/2024 ______
Mark Deacon (Secretary & Trustee)
11/28/2024 ______
John Powell (Trustee)
26/11/2024 ______ Dave Cowan (Trustee)
----- Start of picture text -----
26/11/2024
____
Mike Kelly (Trustee)
11/26/2024
____
----- End of picture text -----
Roger Fox (Trustee)
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
Harpenden Lions Club CIO
Registered Charity Number 1198970
Report to the Trustees
I have carried out an independent examination of the books for the year ended 30 June 2024 at your request.
I have reviewed the 83 pages of the GUIDANCE Independent examination of charity accounts: Directions and guidance for examiners (CC32) issue December 2017 as subsequently amended (restyled with typographical errors corrected) but without further document control reference.
The Harpenden Lions Club CIO is eligible for an independent examination.
No matter of material significance has come to my attention.
I am a member of Harpenden Lions Club CIO but have not been involved in the day to day administration nor do I have any close personal relationship with the Trustees to affect my independence, nor have I been a material donor.
The account records have been maintained to the required standard and consistent with the records of the Club on a receipts and payments basis.
Th Trustees have been appraised of the financial circumstances of the Club throughout the period of the accounts and at the end of the reporting period.
I have analysed the books and undertaken follow up discussion with the Treasurer and assisted the presentation of the accounts.
26/11/2024 David E Price dated ………….. 3 Thornbury Harpenden Herts AL5 5SN
Retired banker having worked in banking for 37 years and qualified as an Associate of the Institute of Bankers for around 30 years until retirement.
Notes (not part of the report
“13.16 The examiner must not sign their report before the trustees have approved and signed the trustees’ annual report and the accounts. Until the trustees have approved and signed the accounts, the accounts are draft and not final.”
Accounts need to state no other assets nor liabilities
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
HARPENDEN LIONS CLUB CIO
FOR THE YEAR 1ST JULY 2023 TO 30TH JUNE 2024
| INCOME & EXPE | INCOME & EXPE | NDITURE STATE | MENTS | ||
|---|---|---|---|---|---|
| INCOME | EXPENDITURE | ||||
| Balance o | HSBC Bank Account *1690 £30,866.89 HSBC Deposit Account 1704 £0.00 Highland Gathering Income Highland Gathering Income 2023 £16,681.20 Highland GatheringIncome 2024 £12,377.84 f Accounts brought forward 1st July 2023* |
£29,059.04 £8,350.00 £20,250.51 £5,063.09 £10.22 |
£30,866.89 £62,732.86 £93,599.75 |
Highland Gathering Expenditure Highland Gathering Expenditure 2023 £11,843.36 Highland GatheringCosts 2024 £8,043.79 £19,887.15 Fundraising Barn Dance Costs £1,309.30 HSBC Bank Charges £129.76 John Bull Easter Eggs £701.40 Transfer to British Legion (Poppy Appeal) £1,522.00 Bank charges refund to Poppy Appeal Small Lotteries Registration £20.00 ICO (Information Commissioners Office) £35.00 Lions Leaflets (printing) £78.23 Lions Business Cards £27.49 £3,823.18 Members Area Multiple District Dues / LCI £2,381.97 Xmas Meal £1,066.78 Poppy Appeal £75.00 Presidents Party (Jan/June) £779.33 Other Club Expenses £154.89 Cheese & Wine Costs £79.42 £4,537.39 TOTAL EXPENDITURE £28,247.72 Grants Issued 2023 Highland Gathering Grants £15,500.00 Life Skills Grants £8,740.77 Fund RaisingGrants £18,738.77 TOTAL GRANTS £42,979.54 Balance Carried Forward HSBC CIO Current Account (30.06.2024) £20,750.27 HSBC CIO Deposit Account(30.06.2024) £1,622.22 £22,372.49 £93,599.75 |
|
| Life Skills Donations £8,350.00 |
|||||
| Fundraising Hemel Lions Book Shop £11,697.11 Gift Aid Receipt £1,360.76 CRISIS Tin Shake (Xmas 2023) £1,059.19 Barn Dance (AT Society) £1,821.24 Easter Egg Revenue (raffle) £2,081.95 Poppy Appeal Income Received £1,494.83 Donations & Other Income £155.43 Round Table Carnival Help £300.00 Friends of Flamstead Sc'Crow Festival £280.00 |
|||||
| Members Area Members Subscriptions £2,152.50 Raffles / Tail Twist £578.06 Club Income / Sale of Polo Shirt £35.00 Social Events / Xmas Meal £1,068.62 Presidents Party Jan/June £1,069.91 Cheese & Wine Evening £159.00 |
|||||
| Cashyap Fundraising HSBC Deposit Income £10.22 |
|||||
| TOTAL INCOME | £10.22 | ||||
No other assets or liabilities
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
Harpenden Lions Accounts 2023-2024
| Harpenden Lions Accou | Harpenden Lions Accou | Harpenden Lions Accou | Harpenden Lions Accou |
|---|---|---|---|
| MEMBERS AREA ITEM Income SUBS / DUES £2,152.50 Raffles / Tail Twist £578.06 Polo Shirt £35.00 Xmas Dinners £1,068.62 Poppy Appeal Presidents Party (January / June) £1,069.91 Cheese & Wine Evening £159.00 Storage Boxes Chevrons Speakers Meals P Nield Plaque Gold Bar & Engraving |
|||
| £2,381.97 £1,066.78 £75.00 £779.33 £79.42 £27.99 £8.95 £56.00 £30.00 £31.95 |
-£229.47 £578.06 £35.00 £0.00 £1.84 -£75.00 £290.58 £79.58 -£27.99 -£8.95 -£56.00 -£30.00 -£31.95 |
||
| TOTAL INCOME £5,063.09 Sub Total TOTAL EXPENDITURE £4,537.39 TOTAL MEMBERS AREA END OF YEAR (unrestricted funds) |
|||
| £5,548.42 -£4,537.39 |
|||
| £1,011.03 |
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
| Harpenden Lions Accounts 2023-2024 | Harpenden Lions Accounts 2023-2024 |
|---|---|
| LIFE SKILLS ITEM Income Harpenden Lions re: HG 2023 £3,750.00 Donation £100.00 Harpenden Trust £2,500.00 St James's Place Foundation £2,000.00 Roundwood Park School Ivy Learning Trust (Crabtree School) The Lea Primary School Watling View School Kimpton Primary School St Lukes School Batford Nursery School St Georges School PHSE St Dominics Primary School Heathlands School Beech Hyde School Redbourn Primary School High Beeches School Sir John Lawes School |
|
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
| Harpenden Lions | Accounts 2023-2024 | Accounts 2023-2024 | Accounts 2023-2024 | Accounts 2023-2024 | Accounts 2023-2024 | |
|---|---|---|---|---|---|---|
| Fund Raising ITEM Income Bookshop Payments £11,697.11 Barn Dance Income £1,821.24 Round Table Carnival Help £300.00 Donation re LCIF £95.00 Friends of Flamstead Scarecrow Festival £280.00 Poppy Appeal £1,494.83 Bank Charges Refund (Poppy Appeal) Donation to Royal British Legion re: Poppy Appeal Bank Charges Easter Egg Appeal £2,081.95 *Gift Aid Received £1,360.76 Xmas Tin Shake Appeal** £1,059.19 Donations £60.43 |
Donations £1,494.83 £27.17 £1,522.00 |
Expenditure Movement £11,697.11 £1,309.30 £511.94 £300.00 £95.00 £280.00 £1,522.00 -£27.17 £0.00 £129.76 -£129.76 £701.40 £1,380.55 £1,360.76 £1,059.19 £60.43 £20.00 -£20.00 £35.00 -£35.00 £78.23 -£78.23 £27.49 -£27.49 £3,823.18 £1,000.00 £1,000.00 £1,000.00 £1,000.00 £1,080.00 £1,000.00 £1,000.00 £200.00 £250.00 £1,000.00 £550.00 £2,000.00 £750.00 £1,000.00 £300.00 £271.16 £335.13 £326.48 £750.00 £250.00 £750.00 £750.00 £776.00 £1,400.00 Starting Balance |
£5,504.65 £20,250.51 |
|||
| £1,494.83 £27.17 |
£1,309.30 £1,522.00 £129.76 £701.40 |
£11,697.11 £511.94 £300.00 £95.00 £280.00 -£27.17 £0.00 -£129.76 £1,380.55 £1,360.76 £1,059.19 £60.43 -£20.00 -£35.00 -£78.23 -£27.49 |
||||
| £1,522.00 | ||||||
| Small Lotteries Registration ICO (Information Commissioner Office) Lions Leaflets (Printing) Business Cards *denotes restricted events/funds Total Income £20,250.51 Sub Total Total Expenditure Sub Total Fund Raising Grants St Albans & District Foodbank Water Aid Donation Donation Sightsavers LCIF Emergency Disaster Fund LCIF Morroco Appeal Libya Red Cross Appeal Playpark Action - Skate Park LCI 105A Youth Celebration LCI 105A Senior Party AT Society (Barn Dance) ARURA Lions Club re CRR Project Uganda CRISIS UK (Xmas Tin Shake) St Albans & District Foodbank LCIF Japan Earthquake Appeal EMMAUS re Xmas Tree Collection World Challenge Donations: World Cha lle ng e Gra nt BROOKE KNIGHT £200 World Cha lle ng e Gra nt GABRIEL J ACQUINOT £200 World Cha lle ng e Gra nt J OE EVANS £200 J Gra ha m Re Ma is ie Gra ha m WORLD CHALLENGE £200 Ela nna Le Roux p a ym e nt for Ka te Ha ll a nd Ella Be a s le y ( World Cha lle ng e ) £400 Dona tion to Ge org ia Mood y re f World Cha lle ng e £200 CRISIS Gift Aid Payment MARIE CURIE Gift Aid NSPCC Gift Aid LCIF re Brain Tumour Research LCIF Activity Alliance LCIF Sightsavers LCIF Water Aid OAP Tea Party |
£20.00 £35.00 £78.23 £27.49 £3,823.18 £1,000.00 £1,000.00 £1,000.00 £1,000.00 £1,080.00 £1,000.00 £1,000.00 £200.00 £250.00 £1,000.00 £550.00 £2,000.00 £750.00 £1,000.00 £300.00 £271.16 £335.13 £326.48 £750.00 £250.00 £750.00 £750.00 £776.00 £1,400.00 |
|||||
| £25,755.16 -£3,823.18 |
||||||
| £21,931.98 -£18,738.77 £3,193.21 |
||||||
| TOTAL GRANTS | Fu | £18,738.77 nd Raising End of Yea |
r Balance |
| RESTRICTED FUNDS AT YEAR END Restricted Funds (Easter Appeal) Agreed Additional Donation (Easter Appeal) Unrestricted Funds at Year End TOTAL (Balance of Fundraising) |
£1,380.55 £619.45 £1,193.21 |
| £3,193.21 |
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
| Harpenden Lions Accounts 2023-2024 | Harpenden Lions Accounts 2023-2024 | Harpenden Lions Accounts 2023-2024 | Harpenden Lions Accounts 2023-2024 | Harpenden Lions Accounts 2023-2024 |
|---|---|---|---|---|
| Highland Gathering Highland Gathering 2023 ITEM Income Highland Gathering Income 2023 £16,681.20 Sub Total Highland Gathering Costs 2023 GRANTS (2023) MENCAP Life Skills CARERS IN HERTS Harpenden ATC Luton ATC Cockernhoe PTA EMMAUS No 2 Company HARPENDEN ACF 10th Harpenden Scouts Carry Forward to HG2024 (net) Highland Gathering 2024 Balance fwd Highland Gathering Income 2024 £12,377.84 Sub Total Highland Gathering Costs 2024 Highland Gathering Grants 2023 |
£11,422.33 Expenditure Grants Movement £16,681.20 £28,103.53 £11,843.36 -£11,843.36 £16,260.17 £5,000.00 £3,750.00 £5,000.00 £500.00 £350.00 £150.00 £300.00 £250.00 £200.00 £15,500.00 -£15,500.00 £760.17 £760.17 £12,377.84 £13,138.01 £8,043.79 -£8,043.79 Starting Balance |
|||
| £11,843.36 £8,043.79 |
||||
| £16,260.17 -£15,500.00 |
||||
| £760.17 | ||||
| £760.17 £12,377.84 |
||||
| £13,138.01 -£8,043.79 |
||||
| Highland Gathering Funds 2024 (restricted funds) | £5,094.22 |
Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67
Harpenden Lions Accounts 2023-2024
| Mohan Cashyap Fund Raising | Starting Balance | £1,612.00 | ||
|---|---|---|---|---|
| ITEM | Income | Expenditure | Movement | |
| Bank Interest | £10.22 | £10.22 | ||
| TOTAL | £10.22 | £0.00 | £10.22 | |
| TOTAL INCOME | £10.22 | £10.22 | ||
| Sub Total | £1,622.22 | |||
| TOTAL EXPENDITURE | £0.00 | £0.00 | ||
| TOTAL MOHAN CASHYAP FUND END OF YEAR (restricted funds) | £1,622.22 |