Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **HARPENDEN LIONS CLUB CIO** ## **TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2024** The Trustees present their report and financial statements for the year ending 30[th] June 2024 ## **LEGAL & ADMINISTRATIVE DETAILS** > **STATUS:** The CIO was established on 24[th] May 2022 and is registered with The Charity Commission under registration number 1198970 ## **TRUSTEES:** PRESIDENT 2023 - 2024 PRESIDENT 2023 - 2024 DR JOHN POWELL SECRETARY 2023 - 2024 MR MARK DEACON TREASURER 2023 - 2024 MR JAMES PENN MEMBER TRUSTEES 2023 - 2024 MR HOWARD BIRCH, MR ROGER FOX, MR DAVID SHALL DR GUY KENYON ## **CORRESPONDENT:** JAMES PENN, 18 ALDWICK ROAD, HARPENDEN. AL5 1NG ## **MAIN BANKERS** HSBC BANK, 75 – 77 HIGH STREET. SUTTON. SM1 1DU Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **HARPENDEN LIONS CLUB CIO** ## **ACTIVITIES & REVIEW OF THE YEAR** The Charity’s principal aim is to help the needy, by physical assistance, and by making grants and donations to individuals, voluntary organisations, and other charities. We also raise money via The Lions Bookshop, Christmas collections and a variety of fund-raising events throughout the year. This includes the annual Highland Gathering which is the largest of the charitable events undertaken during the year. Harpenden Lions CIO support the Life Skills project and distributes the proceeds of fund-raising activities to registered Charities, the Lions Club International, Schools and various grants that are made to individuals or organisations. ## **TRUSTEES RESPONSIBILITIES** The Trustees are required by law to prepare accounts for each financial year which give a true and fair view of the financial state of the Charity and the results for the year then ended. In preparing the accounts, the Trustees are required to select suitable accounting policies and apply them on a consistent basis, making judgments and estimates that are prudent and reasonable. The Trustees must also prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue its operations. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. **APPROVED BY THE TRUSTEES ON:** 25[th] November 2024 **AND SIGNED ON THEIR BEHALF BY** : __________________________________ MARK DEACON – SECRETARY 2023 – 2024 Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **HARPENDEN LIONS CLUB CIO** # **Current Year Trustee Approval:** 26/11/2024 ______________________________ James Penn (President & Trustee) ______________________________ 30 November 2024 Andrew Godden (Treasurer & Trustee) 27/11/2024 ______________________________ Mark Deacon (Secretary & Trustee) 11/28/2024 ______________________________ John Powell (Trustee) 26/11/2024 ______________________________ Dave Cowan (Trustee) **----- Start of picture text -----**
26/11/2024
______________________________
Mike Kelly (Trustee)
11/26/2024
______________________________
**----- End of picture text -----**
Roger Fox (Trustee) Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **Harpenden Lions Club CIO** Registered Charity Number 1198970 ## **Report to the Trustees** I have carried out an independent examination of the books for the year ended 30 June 2024 at your request. I have reviewed the 83 pages of the GUIDANCE Independent examination of charity accounts: Directions and guidance for examiners (CC32) issue December 2017 as subsequently amended (restyled with typographical errors corrected) but without further document control reference. The Harpenden Lions Club CIO is eligible for an independent examination. No matter of material significance has come to my attention. I am a member of Harpenden Lions Club CIO but have not been involved in the day to day administration nor do I have any close personal relationship with the Trustees to affect my independence, nor have I been a material donor. The account records have been maintained to the required standard and consistent with the records of the Club on a receipts and payments basis. Th Trustees have been appraised of the financial circumstances of the Club throughout the period of the accounts and at the end of the reporting period. I have analysed the books and undertaken follow up discussion with the Treasurer and assisted the presentation of the accounts. 26/11/2024 David E Price dated ………….. 3 Thornbury Harpenden Herts AL5 5SN Retired banker having worked in banking for 37 years and qualified as an Associate of the Institute of Bankers for around 30 years until retirement. ## _**Notes** (not part of the report_ _“13.16 The examiner must not sign their report before the trustees have approved and signed the trustees’ annual report and the accounts. Until the trustees have approved and signed the accounts, the accounts are draft and not final.”_ ## _Accounts need to state no other assets nor liabilities_ Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **HARPENDEN LIONS CLUB CIO** **FOR THE YEAR 1ST JULY 2023 TO 30TH JUNE 2024** |||**INCOME & EXPE**|**INCOME & EXPE**|**NDITURE STATE**|**MENTS**| |---|---|---|---|---|---| |**INCOME**|||||**EXPENDITURE**| |**Balance o**|HSBC Bank Account ****1690
£30,866.89
HSBC Deposit Account ****1704
£0.00
**Highland Gathering Income**
Highland Gathering Income 2023
£16,681.20
Highland GatheringIncome 2024
£12,377.84
**f Accounts brought forward 1st July 2023**|**£29,059.04**
**£8,350.00**
**£20,250.51**
**£5,063.09**
**£10.22**||**£30,866.89**
**£62,732.86**
**£93,599.75**|**Highland Gathering Expenditure**
Highland Gathering Expenditure 2023
£11,843.36
Highland GatheringCosts 2024
£8,043.79
**£19,887.15**
**Fundraising**
Barn Dance Costs
£1,309.30
HSBC Bank Charges
£129.76
John Bull Easter Eggs
£701.40
Transfer to British Legion (Poppy Appeal)
£1,522.00
Bank charges refund to Poppy Appeal
Small Lotteries Registration
£20.00
ICO (Information Commissioners Office)
£35.00
Lions Leaflets (printing)
£78.23
Lions Business Cards
£27.49
**£3,823.18**
**Members Area**
Multiple District Dues / LCI
£2,381.97
Xmas Meal
£1,066.78
Poppy Appeal
£75.00
Presidents Party (Jan/June)
£779.33
Other Club Expenses
£154.89
Cheese & Wine Costs
£79.42
**£4,537.39**
**TOTAL EXPENDITURE**
**£28,247.72**
**Grants Issued**
2023 Highland Gathering Grants
£15,500.00
Life Skills Grants
£8,740.77
Fund RaisingGrants
£18,738.77
TOTAL GRANTS
**£42,979.54**
Balance Carried Forward
HSBC CIO Current Account (30.06.2024)
£20,750.27
HSBC CIO Deposit Account(30.06.2024)
£1,622.22
**£22,372.49**
**£93,599.75**| ||||||| ||Life Skills Donations
£8,350.00||||| ||**Fundraising**
Hemel Lions Book Shop
£11,697.11
Gift Aid Receipt
£1,360.76
CRISIS Tin Shake (Xmas 2023)
£1,059.19
Barn Dance (AT Society)
£1,821.24
Easter Egg Revenue (raffle)
£2,081.95
Poppy Appeal Income Received
£1,494.83
Donations & Other Income
£155.43
Round Table Carnival Help
£300.00
Friends of Flamstead Sc'Crow Festival
£280.00||||| ||**Members Area**
Members Subscriptions
£2,152.50
Raffles / Tail Twist
£578.06
Club Income / Sale of Polo Shirt
£35.00
Social Events / Xmas Meal
£1,068.62
Presidents Party Jan/June
£1,069.91
Cheese & Wine Evening
£159.00||||| ||**Cashyap Fundraising**
HSBC Deposit Income
£10.22||||| ||**TOTAL INCOME**|**£10.22**|||| ||||||| ||||||| No other assets or liabilities Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **Harpenden Lions Accounts 2023-2024** |**Harpenden Lions Accou**|**Harpenden Lions Accou**|**Harpenden Lions Accou**|**Harpenden Lions Accou**| |---|---|---|---| |**MEMBERS AREA**
**ITEM**
**Income**
SUBS / DUES
£2,152.50
Raffles / Tail Twist
£578.06
Polo Shirt
£35.00
Xmas Dinners
£1,068.62
Poppy Appeal
Presidents Party (January / June)
£1,069.91
Cheese & Wine Evening
£159.00
Storage Boxes
Chevrons
Speakers Meals
P Nield Plaque
Gold Bar & Engraving|||| ||£2,381.97
£1,066.78
£75.00
£779.33
£79.42
£27.99
£8.95
£56.00
£30.00
£31.95|-£229.47
£578.06
£35.00
£0.00
£1.84
-£75.00
£290.58
£79.58
-£27.99
-£8.95
-£56.00
-£30.00
-£31.95|| |**TOTAL INCOME**
**£5,063.09**
Sub Total
**TOTAL EXPENDITURE**
**£4,537.39**
**TOTAL MEMBERS AREA END OF YEAR (unrestricted funds)**|||| ||||**£5,548.42**
-£4,537.39| ||||**£1,011.03**| Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 |**Harpenden Lions Accounts 2023-2024**|**Harpenden Lions Accounts 2023-2024**| |---|---| |**LIFE SKILLS**
**ITEM**
**Income**
Harpenden Lions re: HG 2023
£3,750.00
Donation
£100.00
Harpenden Trust
£2,500.00
St James's Place Foundation
£2,000.00
Roundwood Park School
Ivy Learning Trust (Crabtree School)
The Lea Primary School
Watling View School
Kimpton Primary School
St Lukes School
Batford Nursery School
St Georges School PHSE
St Dominics Primary School
Heathlands School
Beech Hyde School
Redbourn Primary School
High Beeches School
Sir John Lawes School|| ||| Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 |**Harpenden Lions**|**Accounts 2023-2024**|**Accounts 2023-2024**|**Accounts 2023-2024**|**Accounts 2023-2024**|**Accounts 2023-2024**|| |---|---|---|---|---|---|---| |**Fund Raising**
**ITEM**
**Income**
Bookshop Payments
£11,697.11
**Barn Dance Income***
£1,821.24
Round Table Carnival Help
£300.00
Donation re LCIF
£95.00
Friends of Flamstead Scarecrow Festival
£280.00
**Poppy Appeal***
£1,494.83
Bank Charges Refund (Poppy Appeal)
Donation to Royal British Legion re: Poppy Appeal
Bank Charges
**Easter Egg Appeal***
£2,081.95
**Gift Aid Received ***
£1,360.76
**Xmas Tin Shake Appeal***
£1,059.19
Donations
£60.43||**Donations**
£1,494.83
£27.17
£1,522.00||**Expenditure**
**Movement**
£11,697.11
£1,309.30
£511.94
£300.00
£95.00
£280.00
£1,522.00
-£27.17
£0.00
£129.76
-£129.76
£701.40
£1,380.55
£1,360.76
£1,059.19
£60.43
£20.00
-£20.00
£35.00
-£35.00
£78.23
-£78.23
£27.49
-£27.49
**£3,823.18**
£1,000.00
£1,000.00
£1,000.00
£1,000.00
£1,080.00
£1,000.00
£1,000.00
£200.00
£250.00
£1,000.00
£550.00
£2,000.00
£750.00
£1,000.00
£300.00
£271.16
£335.13
£326.48
£750.00
£250.00
£750.00
£750.00
£776.00
£1,400.00
**Starting Balance**||**£5,504.65**
£20,250.51| |||£1,494.83
£27.17||£1,309.30
£1,522.00
£129.76
£701.40|£11,697.11
£511.94
£300.00
£95.00
£280.00
-£27.17
£0.00
-£129.76
£1,380.55
£1,360.76
£1,059.19
£60.43
-£20.00
-£35.00
-£78.23
-£27.49|| |||£1,522.00||||| |Small Lotteries Registration
ICO (Information Commissioner Office)
Lions Leaflets (Printing)
Business Cards
**_*denotes restricted events/funds_**
**Total Income**
**£20,250.51**
**Sub Total**
**Total Expenditure**
Sub Total
Fund Raising Grants
St Albans & District Foodbank
Water Aid Donation
Donation Sightsavers
LCIF Emergency Disaster Fund
LCIF Morroco Appeal
Libya Red Cross Appeal
Playpark Action - Skate Park
LCI 105A Youth Celebration
LCI 105A Senior Party
AT Society (Barn Dance)
ARURA Lions Club re CRR Project Uganda
CRISIS UK (Xmas Tin Shake)
St Albans & District Foodbank
LCIF Japan Earthquake Appeal
EMMAUS re Xmas Tree Collection
World Challenge Donations:
World Cha lle ng e Gra nt BROOKE KNIGHT £200
World Cha lle ng e Gra nt GABRIEL J ACQUINOT £200
World Cha lle ng e Gra nt J OE EVANS £200
J Gra ha m Re Ma is ie Gra ha m WORLD CHALLENGE £200
Ela nna Le Roux p a ym e nt for Ka te Ha ll a nd Ella Be a s le y ( World Cha lle ng e ) £400
Dona tion to Ge org ia Mood y re f World Cha lle ng e £200
CRISIS Gift Aid Payment
MARIE CURIE Gift Aid
NSPCC Gift Aid
LCIF re Brain Tumour Research
LCIF Activity Alliance
LCIF Sightsavers
LCIF Water Aid
OAP Tea Party||||£20.00
£35.00
£78.23
£27.49
**£3,823.18**
£1,000.00
£1,000.00
£1,000.00
£1,000.00
£1,080.00
£1,000.00
£1,000.00
£200.00
£250.00
£1,000.00
£550.00
£2,000.00
£750.00
£1,000.00
£300.00
£271.16
£335.13
£326.48
£750.00
£250.00
£750.00
£750.00
£776.00
£1,400.00||| |||||||£25,755.16
-£3,823.18| |||||||£21,931.98
-£18,738.77
**£3,193.21**| |**TOTAL GRANTS**||**Fu**||**£18,738.77**
**nd Raising End of Yea**|**r Balance**|| ||| |---|---| |**RESTRICTED FUNDS AT YEAR END**
Restricted Funds (Easter Appeal)
Agreed Additional Donation (Easter Appeal)
Unrestricted Funds at Year End
**TOTAL (Balance of Fundraising)**|£1,380.55
£619.45
£1,193.21| ||**£3,193.21**| Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 |**Harpenden Lions Accounts 2023-2024**|**Harpenden Lions Accounts 2023-2024**|**Harpenden Lions Accounts 2023-2024**|**Harpenden Lions Accounts 2023-2024**|**Harpenden Lions Accounts 2023-2024**| |---|---|---|---|---| |**Highland Gathering**
**Highland Gathering 2023**
**ITEM**
**Income**
Highland Gathering Income 2023
£16,681.20
**Sub Total**
Highland Gathering Costs 2023
**GRANTS (2023)**
MENCAP
Life Skills
CARERS IN HERTS
Harpenden ATC
Luton ATC
Cockernhoe PTA
EMMAUS
No 2 Company HARPENDEN ACF
10th Harpenden Scouts
Carry Forward to HG2024 (net)
**Highland Gathering 2024**
Balance fwd
Highland Gathering Income 2024
**£12,377.84**
**Sub Total**
Highland Gathering Costs 2024
Highland Gathering Grants 2023|**£11,422.33**
**Expenditure**
**Grants**
**Movement**
**£16,681.20**
£28,103.53
£11,843.36
-£11,843.36
**£16,260.17**
£5,000.00
£3,750.00
£5,000.00
£500.00
£350.00
£150.00
£300.00
£250.00
£200.00
**£15,500.00**
-£15,500.00
**£760.17**
£760.17
£12,377.84
£13,138.01
**£8,043.79**
-£8,043.79
**Starting Balance**|||| ||£11,843.36
**£8,043.79**|||| |||||**£16,260.17**
-£15,500.00| |||||**£760.17**| |||||£760.17
£12,377.84| |||||£13,138.01
-£8,043.79| ||**Highland Gathering Funds 2024 (restricted funds)**|||**£5,094.22**| Docusign Envelope ID: 07C3FB8B-F993-40D1-BDE3-2C621A9F972BDocusign Envelope ID: 674E6A3A-1856-45FC-9DB9-B92D3D4BAA67 ## **Harpenden Lions Accounts 2023-2024** |**Mohan Cashyap Fund Raising**|||**Starting Balance**|**£1,612.00**| |---|---|---|---|---| |**ITEM**|**Income**|**Expenditure**|**Movement**|| |Bank Interest|£10.22||£10.22|| |**TOTAL**|**£10.22**|**£0.00**|**£10.22**|| |**TOTAL INCOME**|**£10.22**|||**£10.22**| |Sub Total||||**£1,622.22**| |**TOTAL EXPENDITURE**||**£0.00**||£0.00| ||**TOTAL MOHAN CASHYAP FUND END OF YEAR (restricted funds)**|||**£1,622.22**|