Trustees’ Annual Report for the period
From Period start date 1 April 2024 to Period end date 31 March 2025 Charity name: Allerthorpe Village Hall Management Committee
Charity registration number:
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to provide social and recreational amenities for the villagers of Allerthorpe and Waplington through the provision of publicly available building for community activities known as Allerthorpe Village Hall. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is available for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the aim of improving the conditions of life for local people. The Hall is the only central meeting place in the community to hold such events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A total of 13 user groups made use of the village hall facilities during the year Grants of £2693 were received towards the Solar Panel Scheme which completed in March 2025 |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income for the year was £8414 Expenditure £8821 Cash Reserves reduced from £6392 to £5985 as a result of the solar panel project completion |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held to meet approximately 12 months future overhead expenditure |
| Amount of reserves held | Para 1.22 | £ 5985 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | These extensive provisions are outlined in our CIO Constitution document |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Allerthorpe Village Hall Management Committee |
|---|---|
| Other name the charity uses | N/a |
| Registered charity number | 1198964 |
| Charity’s principal address | Allerthorpe Village Hall Main Street Allerthorpe York YO42 4RW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jane Smith | ||||
| Julie Brook | ||||
| BeverlyButler | ||||
| Laura Brennan | ||||
| Michael Sutton | ||||
– Corporate trustees names of the directors at the date the report was approved Director name N/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity
Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Michael Robert Sutton Position (eg Secretary, Head of Fund Raising Chair, etc) Date 20 August 2025
19 August 2025 (202
Page 1
Allerthorpe Village Hall STATEMENT OF ACCOUNTS
RECEIPTS
PAYMENTS
| RECEIPTS | PAYMENTS | ||
|---|---|---|---|
| Opening Balance | |||
| Balance at Bank | 6,392.15 | ||
| Cash in Hand | |||
| Cleaner | 812.00 | ||
| EON | 1,606.23 | ||
| Adhoc Maintenance | 366.55 | ||
| Business Stream ( Scottish Water) | 244.89 | ||
| Joyce Rhodes - Yoga | 768.75 | ||
| Rob Peel Art Class | 960.00 | ||
| Embroidery Group Sue Giles | 910.72 | ||
| Loose Ends Sue Giles | 406.50 | ||
| Allerthorpe Parish Council | 162.50 | ||
| Allerthorpe PCC | 153.75 | ||
| Occasional Rental | 1,526.75 | ||
| Scribe | 154.80 | ||
| Office Expenses | 12.90 | ||
| History Group | 245.00 | ||
| Decoration and Furnishings | 9.16 | ||
| Thread and Press | 437.50 | ||
| Sue Giles Scrapbooking | 150.00 | ||
| BT Broadband | 432.72 | ||
| Cathedral Leasing | 168.93 | ||
| Grant for Extension | 2,692.50 | ||
| Advance Fire Services | 154.25 | ||
| Architect | 85.50 | ||
| Associated costs for extension | 3,591.29 | ||
| East Riding Village Halls | 50.00 | ||
| Auditing Gift | 23.25 | ||
| VAT | 1,108.43 | ||
| 8,413.97 | 8,820.90 | ||
| Closing Balances: | |||
| Balances in Bank Account | 5,985.22 | ||
| Cash in Hand | |||
| TOTAL | 14,806.12 | 14,806.12 |
The above statement represents fairly the financial position of the council as at 31 Mar 2025
Signed
Responsible Financial Officer
Date
'¥20251