## Trustees’ Annual Report for the period From Period start date 1 April 2024 to Period end date 31 March 2025 Charity name: Allerthorpe Village Hall Management Committee ## Charity registration number: ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to provide
social and recreational amenities for
the villagers of Allerthorpe and
Waplington through the provision of
publicly available building for
community activities known as
Allerthorpe Village Hall.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall is available for meetings, lectures,
and classes and for other forms of
recreation and leisure time occupation with
the aim of improving the conditions of life
for local people.
The Hall is the only central meeting place in
the community to hold such events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| ## Additional information (optional) ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A total of 13 user groups made use of the
village hall facilities during the year
Grants of £2693 were received towards the
Solar Panel Scheme which completed in
March 2025| Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income for the year was £8414
Expenditure £8821
Cash Reserves reduced from £6392 to
£5985 as a result of the solar panel project
completion| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves held to meet approximately 12
months future overhead expenditure| |Amount of reserves held|Para 1.22|£ 5985| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|These extensive provisions are outlined in
our CIO Constitution document| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Allerthorpe Village Hall Management Committee| |---|---| |Other name the charity uses|N/a| |Registered charity number|1198964| |Charity’s principal address|Allerthorpe Village Hall
Main Street
Allerthorpe
York
YO42 4RW| ||| ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Jane Smith|||| ||Julie Brook|||| ||BeverlyButler|||| ||Laura Brennan|||| ||Michael Sutton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved Director name N/a ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole year|| |---|---|---| |N/a||| |||| |||| |||| |||| |||| ## Funds held as custodian trustees on behalf of others Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Michael Robert Sutton Position (eg Secretary, Head of Fund Raising Chair, etc) Date 20 August 2025 19 August 2025 (202 **Page 1** ## **Allerthorpe Village Hall STATEMENT OF ACCOUNTS** ## **RECEIPTS** ## **PAYMENTS** ||**RECEIPTS**||**PAYMENTS**| |---|---|---|---| |Opening Balance|||| |Balance at Bank|6,392.15||| |Cash in Hand|||| |Cleaner||812.00|| |EON||1,606.23|| |Adhoc Maintenance||366.55|| |Business Stream ( Scottish Water)||244.89|| |Joyce Rhodes - Yoga|768.75||| |Rob Peel Art Class|960.00||| |Embroidery Group Sue Giles|910.72||| |Loose Ends Sue Giles|406.50||| |Allerthorpe Parish Council|162.50||| |Allerthorpe PCC|153.75||| |Occasional Rental|1,526.75||| |Scribe||154.80|| |Office Expenses||12.90|| |History Group|245.00||| |Decoration and Furnishings||9.16|| |Thread and Press|437.50||| |Sue Giles Scrapbooking|150.00||| |BT Broadband||432.72|| |Cathedral Leasing||168.93|| |Grant for Extension|2,692.50||| |Advance Fire Services||154.25|| |Architect||85.50|| |Associated costs for extension||3,591.29|| |East Riding Village Halls||50.00|| |Auditing Gift||23.25|| |VAT||1,108.43|| ||**8,413.97**||**8,820.90**| |**Closing Balances:**|||| |Balances in Bank Account|||5,985.22| |Cash in Hand|||| |**TOTAL**|**14,806.12**||**14,806.12**| The above statement represents fairly the financial position of the council as at 31 Mar 2025 Signed Responsible Financial Officer Date '¥20251