Trustees’ Annual Report for the period
From Period start date 1 April 2022 to Period end date 31 March 2023 Charity name: Allerthorpe Village Hall Management Committee
Charity registration number:
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to provide social and recreational amenities for the villagers of Allerthorpe and Waplington through the provision of publicly available building for community activities known as Allerthorpe Village Hall. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is available for meetings, lectures, and classes and for other forms of recreation and leisure time occupation with the aim of improving the conditions of life for local people. The Hall is the only central meeting place in the community to hold such events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A total of 16 user groups made use of the village hall facilities during the year AVHMC made a charitable donation of £1000 Grants of £6000 were received towards the new extension project which commenced in April 2024 |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income for the year was £16.155 Expenditure £11,412 Cash Reserves increased from £45618 to £50632 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A large proportion of the cash would be used during financial year 2023-24 to fund the planned village hall extension |
| Amount of reserves held | Para 1.22 | £45,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds (including Para 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
Other
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | These extensive provisions are outlined in our CIO Constitution document |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Allerthorpe Village Management Committee
Other name the charity uses N/a
Registered charity number 1198964
Charity’s principal address Main Street
Allethorpe
York
YO42 4RW
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jane Smith
2 Julie Brook
3 Beverly Butler
4 Margaret Murray
5 Michael Sutton
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name N/a
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
N/a
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Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Michael Robert Sutton | |
Head of Fund Raising |
|
| 22 May 2024 | |
| 22 May 2024 |
Page 1
14 December 2023 (2022-2023)
Allerthorpe Village Hall STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |||
|---|---|---|---|---|
| Opening Balance | ||||
| Balance at Bank | 45,618.88 | |||
| Cash in Hand | ||||
| Cleaner | 1,173.00 | |||
| EON | 2,519.64 | |||
| Adhoc Maintenance | 771.47 | |||
| Business Stream ( Scottish Water) | 158.42 | |||
| Council Tax | ||||
| Wolds Wellbeing | 580.00 | |||
| Joyce Rhodes - Yoga | 636.25 | |||
| Rob Peel Art Class | 1,540.00 | |||
| Embroidery Group Sue Giles | 785.00 | |||
| Loose Ends Sue Giles | 517.65 | 53.53 | ||
| Allerthorpe Parish Council | ||||
| Allerthorpe PCC | 60.00 | |||
| Occasional Rental | 325.00 | |||
| Scribe | 129.00 | |||
| Office Expenses | ||||
| Village Hall Fundraising | 1,000.00 | |||
| History Group | 185.00 | |||
| Covid 19 grants and funding | ||||
| Covid 19 costs | ||||
| ER Assoc Rural Community Buildings | 60.00 | |||
| Decoration and Furnishings | ||||
| Auditing Gift | 19.99 | |||
| Thread and Press | 343.75 | |||
| Sue Giles Scrapbooking | 410.00 | |||
| Simply French | 170.00 | |||
| U3A Gardening | 25.00 | |||
| Toddler Group | 360.00 | |||
| BT Broadband | 306.85 | |||
| Extension Costs | ||||
| Cathedral Leasing | 129.96 | |||
| Grant for Extension | 6,000.00 | |||
| Craft Group | 283.00 | |||
| Harrowells Solicitors Legal Costs | 1,805.00 | |||
| Pilates | 455.00 | |||
| Advance Fire Services | 179.75 | |||
| Peace of Mind Amada Longstaff | 215.00 | |||
| U3A Italian | 137.50 | |||
| Christmas Wreaths | 1,305.00 | 255.37 | ||
| Christmas Trees | 1,445.00 | 790.00 |
Page 2
14 December 2023 (2022-2023)
Allerthorpe Village Hall
STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |||
|---|---|---|---|---|
| Christmas fair | 377.00 | |||
| Architect | 1,070.00 | |||
| VAT | 989.90 | |||
| 16,155.15 | 11,411.88 | |||
| Closing Balances: | ||||
| Balances in Bank Account | 50,362.15 | |||
| Cash in Hand | ||||
| TOTAL | 61,774.03 | 61,774.03 |
The above statement represents fairly the financial position of the council as at 31 Mar 2023
Signed
Responsible Financial Officer
Date
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