## **Trustees’ Annual Report for the period**
**From Period start date 1 April 2022 to Period end date 31 March 2023 Charity name: Allerthorpe Village Hall Management Committee**
## **Charity registration number:**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to provide
social and recreational amenities for
the villagers of Allerthorpe and
Waplington through the provision of
publicly
available
building
for
community
activities
known
as
Allerthorpe Village Hall.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall is available for meetings, lectures,
and classes and for other forms of
recreation and leisure time occupation with
the aim of improving the conditions of life
for local people.
The Hall is the only central meeting place in
the community to hold such events.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A total of 16 user groups made use of the
village hall facilities during the year
AVHMC made a charitable donation of
£1000
Grants of £6000 were received towards the
new extension project which commenced in
April 2024|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Income for the year was £16.155
Expenditure £11,412
Cash Reserves increased from £45618 to
£50632|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A large proportion of the cash would be
used during financial year 2023-24 to fund
the planned village hall extension|
|Amount of reserves held|Para 1.22|£45,000|
|Reasons for holding zero
reserves|Para 1.22|N/a|
|Details of fund materially in
deficit|Para 1.24|N/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds (including Para 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|These extensive provisions are outlined in
our CIO Constitution document|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Allerthorpe Village Management Committee
Other name the charity uses N/a
Registered charity number 1198964
Charity’s principal address Main Street
Allethorpe
York
YO42 4RW
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jane Smith
2 Julie Brook
3 Beverly Butler
4 Margaret Murray
5 Michael Sutton
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## – Corporate trustees names of the directors at the date the report was approved
**Director name N/a**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/a
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Michael Robert Sutton|
||
Head of Fund Raising|
||22 May 2024|
||22 May 2024|
**Page 1**
14 December 2023 (2022-2023)
## **Allerthorpe Village Hall STATEMENT OF ACCOUNTS**
|||**RECEIPTS**||**PAYMENTS**|
|---|---|---|---|---|
|Opening Balance|||||
|Balance at Bank||45,618.88|||
|Cash in Hand|||||
|Cleaner|||1,173.00||
|EON|||2,519.64||
|Adhoc Maintenance|||771.47||
|Business Stream ( Scottish Water)|||158.42||
|Council Tax|||||
|Wolds Wellbeing|580.00||||
|Joyce Rhodes - Yoga|636.25||||
|Rob Peel Art Class|1,540.00||||
|Embroidery Group Sue Giles|785.00||||
|Loose Ends Sue Giles|517.65||53.53||
|Allerthorpe Parish Council|||||
|Allerthorpe PCC|60.00||||
|Occasional Rental|325.00||||
|Scribe|||129.00||
|Office Expenses|||||
|Village Hall Fundraising|||1,000.00||
|History Group|185.00||||
|Covid 19 grants and funding|||||
|Covid 19 costs|||||
|ER Assoc Rural Community Buildings|||60.00||
|Decoration and Furnishings|||||
|Auditing Gift|||19.99||
|Thread and Press|343.75||||
|Sue Giles Scrapbooking|410.00||||
|Simply French|170.00||||
|U3A Gardening|25.00||||
|Toddler Group|360.00||||
|BT Broadband|||306.85||
|Extension Costs|||||
|Cathedral Leasing|||129.96||
|Grant for Extension|6,000.00||||
|Craft Group|283.00||||
|Harrowells Solicitors Legal Costs|||1,805.00||
|Pilates|455.00||||
|Advance Fire Services|||179.75||
|Peace of Mind Amada Longstaff|215.00||||
|U3A Italian|137.50||||
|Christmas Wreaths|1,305.00||255.37||
|Christmas Trees|1,445.00||790.00||
**Page 2**
14 December 2023 (2022-2023)
## **Allerthorpe Village Hall**
## **STATEMENT OF ACCOUNTS**
|||**RECEIPTS**||**PAYMENTS**|
|---|---|---|---|---|
|Christmas fair|377.00||||
|Architect|||1,070.00||
|VAT|||989.90||
|||**16,155.15**||**11,411.88**|
|**Closing Balances:**|||||
|Balances in Bank Account||||50,362.15|
|Cash in Hand|||||
|**TOTAL**||**61,774.03**||**61,774.03**|
The above statement represents fairly the financial position of the council as at 31 Mar 2023
Signed
Responsible Financial Officer
Date
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