2025-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From: May 2024 May 2025 Chartty namo: Hayes Communlty Foodbank, Kent Charity registratlon number: 1198866 Objectives and Activities Summary of the purposes of the charty as set out in its governing document P¥a 1.17 To help alleviate poverty in Hayes. Kent, primarily through the PTovision of food. Secondly. provision of support around debt and other contn'butory factors underlying financial and other hardship as the Tnjstees see fil. Weekly delivery of food parcels to identified families. Distribution of donations of food given through 'drop boxes, in local shops. rtems received through FareShar8 and members of the local communrty. Use of any financial donations to provide additional support or to lop up items of food. Trustees have had due regard to the guidance from the Chartty Commission. Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or services identified in the accounts. P¥a i.t7 1.19 Statement confim)irYJ whether the trustees have had regard to the guidance issued by the Charity Commission on public beneftt Para 1.18 Additlonal Information {optional) You ma choose to indude further statements where relevant al)out.' SORP referen Policy on grant maknng NIA Para 1.3B Policy on social investment including program related investment Pata 1.3B NIA The Charity is run completely by volunteers without whom the charity could not function. A team of volunteers collect and sort donations and pack the weekly par￿1$ of food. Another team of volunteers deliver the food parcels. Students from local schools opt to complete their Duke of Edinburgh Award service section at the foodbank as well as members of the local GuidelRan er Pata t.38 Contribution made by volunteers

Achievements and Perfomiance The fo(MJbank has continued to support a large number of households. Some households have stopped needed our service over the past year, bul this has helped us support the new requests that come in from lime to time. Some households have retumed lo us after a long period of not needing us. Some households continue lo re￿1ve wee￿Y deliveries whilst others re￿1Ve on&off 01 occasional deliveries. On average we are supporting 20-30 households per week, af(hough this is much higher during November and De￿Mber. We have continued t0 Strengthen our links with local ne￿OrkS - Brom18y Borough Food Partnership. Churches, Schools and local businesses who donate or host donation drop off points. New links have en forged with the Trussell Trust, Bromley Borough Foodbank, the National Hygiene Bank, local charitses. shops and companies. Alongside providing food parcels. the charity continues to piovide support and valuable information about other eharits.es and agencies that can help these househo￿$. We have worked wih GP'S. social workeTS. social prescribing link workers. Bromley counal, Statutory nuisance and anti-social behaviour team, Senior trading standards enforcement offi￿{S and schools, to ensure that the wider needs of families and individuals can be met. Summary of the main achievements of the chartty, identifying the differen￿ the charity's work has made lo the circumstances of its beneficiaries and any wthr benefits to society as a whole. P8f8 1.20 Additional ¥nformation {optional) You ma choose to include further statements where relevant about.. The Trustees are satisfied that the athievements of the foodbank are in keeping with the objectives set in the Charity's conslilLrtion. Fund raising activities have supported the tharity to achieve its objectives. Attending local community events like the Hayes Fair, and the Hayes Christmas Lights has enabled the foodbank to raise money lo provide Hampers at Christmas, Easter Eggs and through links with the Hygiene Bank, cleaning and laundry products as well as essential toiletries. Links with schools has also achieved substantial donations of items at Harvest. Christmas and -ust before the summer holida s. Achievements against objectives set Para 1.41 Perfomiance of fundraising activities against objectives set P*a 1.41

Investment performance ainst o ectives Other NIA Para 141

Flnancial Review Review of the charty's financial posrtion at the end of the period Para t 21 Fo¢)dbank income is down on the previous year, but there are substantial donations of physical food and household goods. which are of a similar value to monetary donations. | Foodbank costs have fallen from the i previous year. This is because of the average number of families being supported has fallen. Food inflation is still impacting the cost of buying food and is also tt)e reason why continuing numbers of families need support each week. Income has increase(l and thankfully has i increased greater than the increase in '. costs. The balance on the bank a¢￿Unt has increased which means the Foodbank has a buffer equivalent to 40 weeks of support, should there be no subse uenl income. | The Trustees have agreed that, given the i incomelexpendrture of the charity, reserves 11 be held in the main account and will be based on ensuring the balance of the account doesn't fall below the equivalent of Ihree months, ex enditure. l The amount is reviewed at monthly meetings of the Lead Team whose I members include the Charity's Treasurer and TnJstees. NIA Slalement explaining the policy for holding reserves stating why they are held P•ra 122 Amount of reserves held Para t22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 1.T2 Par8 124 Para l.ZJ The Charity relies entirely on donations which are noi a￿ayS easy to p￿dict. It is important lo ensure our financi21 systems are robust and regularly scrubnised. Approval for spending is sought grom the Treasurer and Finan￿ Committee before urthasin the r(ems. Additional information {optional) You ma choose lo inclthje further state￿￿nIs where relevant about.. Regular contributions come from members of the local community both financial and go¢)ds', local schools support the chartty either financially or through donation drops and local companies and shops also offer support. The Charity takes every opportunity to apply for appropriate grants and takes part in Community fairs lo raise fijnds and awareness surrounding food ve local The charity's principal sources of funds {including any fundraising) P•ra 1.47 Investment policy and objectives including any social investment policy ado NIA Para 1.46

A description of the principal risks facing the charity The Charity's Risk Management Policy is reviewed annually. The prinapal risks facing the charity are around persorlnel as all who WO￿ at the charity are volunteers- and also around managsng resources so we have sufficient to meet demarvj. To ensure the Charity is as well prepared as possible our operating systems and financial p051tion are discussed at monthly meetings ofthe Lead Team and in strong lines of communication wrth the Trustees. We confinn that there have been no Serious Incidents that require us to Report in accordance wFth the Serious InGtdents Poli Pa3146 Oiher

Structure. Governance and Management Description of Charity's trusts.. Type of goveming document I Pafa 1.25 Trusl Deed How is the charity constituted? |TILQFfO:"aiec tion cir) Trustee selection methods including detai5s of any constitutional provisions e.g. elect'on to post or name of any person or body entrued to appoint one or more tTUStees Pwa125 cio Pw8 1.25 There musl be al least 6 Charity Trustees and not more than 9. Churches together in Hayes may appoint behveen 2 and 3 Charity Trustees and bel￿een 1 and 2 maybe appointed by the local Schools, community in Hayes," the balan￿ of Elected Trustees are elected by Members of the CIO in a eneral meelin Additional infomiation (optional) You ma choose lo include further statements where relevant about.. Trustees receive policies on Health and Safety, Safeguarding. GDPR. Financial Proced￿reS and undergo a DBS check as appropriate. They undertake 'hands on, i li experien￿$ of the day lo day running of the foodbank and rf any additional training is uired this is atran ed for individuals. 6 volunteers fom the Lead Team who are responsible for the day lo day running of the foodbank and for maintaining our profile in the community. The foodbank is part of the Transfomiing Bromley Borough and has nurtured strong links with them," many | of our referrals come from our school links l and through local GP praCti￿S. Underpinning our work is our link with Churches T ether in Ha es. Policies and procedures adopted for the induction and training of tNstees Para 1_51 The charity's organisalional strudure and any wider ne￿ork with which the charty works Para 1.51 Relationship wrth any related parties Para 1.51 NIA Other Reference and Administrative detsils Charit ame Other name the chari uses Re islered chari number Charity's principal address Ha es Communi None 1198866 Hayes Free Church. 111 Pickhurst Lane. Hayes, Kent. BR2 7HU Foodbank, Kent

Names of the charity trustees who manage the charity Ttu$tso name Name of person lor boo*) entiued to app)int truslee (Ét I￿￿e lrfanyl notfor vrt￿e Mrs Re￿£￿a Willoughby Mrs Teresa Cheyne Mrs Caroline Lewis Chair Rev Alison Smith MrAndrew Fitch Mrs Ltsa Johnson-Harper Mrs Janet Thompson Mr John Thompson Mr Jonathan Stanley Se¢relary, io 11 12 13 14 15 16 17 18 19 20 orate trustees- names of the dirertors at the date the re Director name wasa roved NIA Name of trustees holding t[t￿ io propety belonging to the chanty Tru8ts8 name NIA

Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacrty Name and objects of the harily on whose behalf the assets are held and how this falls within the custodian harily's 0￿-eCtS NIA Details of affangemenls for safe custody and segregation of such assets from thè charity's own assets NIA Addltional Infomation (optional) Names and addresses of advisers (Optional infornialionl Type of Name Address adviser Treasurer Dariny Wilding Name of chief executive or names of senior staff membern {Optional inft>rniationl Exemptlons from disclosure Reason for non-disdosure of ke rsonnel details Other o tional infomiation

Declarations The trustees declare that they have approved the trustees, rnport above. Slgned on behalf of the charity's tTUStee8 Signature(s} Full name(sl Position (eg Secretsry. Chair, etc) Rebecca ￿oUghbY Jonathan Chades Stanley Chair Secretary Date lo 25

CHARITY COMMISSION FOR ENGLAND AND WALES HaJs ¢(nmunlty Foodbartk 1198866 Receipts and payments accounts CC16a Forthe pèriod 01104r2024 3110>2025 To Section A Receipts and payments Unrestrictsd funds Restrictsd funds Enfl¢)wment fvnds Total funds Last yèar toth&rpBt £ +the rwrwt£ iothtr totho nHrost£ IA) thw ntrarv¥t£ A1 Recelpts Bank Interest Cash 8 Cwes Online Ad.h c￿n98 dmaior 122 5,467 19.213 122 5.467 19.213 9.083 18.071 2,QOS ross AR) ¥,149 Set (see tablel. Investment sa Fotslbank Shopping Card T￿nsactIon Fee EneTgy Grant Prem15es Ruminy Cts 21262 21,2BI 1&7TT 1.030 600 2.187 PutAirAty Chwwe in per￿l￿ext￿tseS 2,292 20.301 Sub total WT5 22.275 A4"Asset and Investment urGhases see table Sub total 22,275 22.275 20,301 Not of recelpts/(paym•ntsJ A5 Transfets betr￿en fund8 A6 Cash fund8 last year end C8sh funds thls y•ar •nd 17 17,888 15,300 CCXX R1 aco)unts Issi 1411012025

Section B Statement of assets and liabilities at the end of the period Urtrestritted furvJ¥ to reJre5l£ Rèstricted funds neare5rÉ Endowment funds to nÈarèat£ 81 Cash fund• 650 Dc¥)aiK)ns nDt yet banked Totsl cash funds 17.888 rArt(i Restrfctsd funds to DBarp¥t£ Endowment funds to Th￿￿tE to rmr•st£ Fund towhkh Current valuo onal B3 Investmert a￿ets eoFt{opbonii CuiKetitvalue B4 Ass•ts rntain8d for th• ¢harttys own use Fund towhKh Arngunidue c￿31 When du on 85 Llabllltles S￿ned byone ormo trLLStees on tehaff ofafl th8 knJst*s Slgnattsr8 Prinl N8me Date of roval Re￿¢tra WIllou9hby Jonalhan Char￿$ stsn￿y CCXX R2 accwnts ISSI 14110K2025