CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees. Annual Report for the period
From:
May 2024
May 2025
Chartty namo:
Hayes Communlty Foodbank, Kent
Charity registratlon number: 1198866
Objectives and Activities
Summary of the purposes of
the charty as set out in its
governing document
P¥a 1.17
To help alleviate poverty in Hayes. Kent,
primarily through the PTovision of food.
Secondly. provision of support around debt
and other contn'butory factors underlying
financial and other hardship as the
Tnjstees see fil.
Weekly delivery of food parcels to identified
families. Distribution of donations of food
given through 'drop boxes, in local shops.
rtems received through FareShar8 and
members of the local communrty. Use of
any financial donations to provide
additional support or to lop up items of
food.
Trustees have had due regard to the
guidance from the Chartty Commission.
Summary of the main
activities in relation to those
purposes for the public
benefrt, in particular, the
activities, projects or
services identified in the
accounts.
P¥a i.t7
1.19
Statement confim)irYJ
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
beneftt
Para 1.18
Additlonal Information {optional)
You ma
choose to indude further statements where relevant al)out.'
SORP referen
Policy on grant maknng
NIA
Para 1.3B
Policy on social investment
including program related
investment
Pata 1.3B
NIA
The Charity is run completely by volunteers
without whom the charity could not
function. A team of volunteers collect and
sort donations and pack the weekly par￿1$
of food. Another team of volunteers deliver
the food parcels. Students from local
schools opt to complete their Duke of
Edinburgh Award service section at the
foodbank as well as members of the local
GuidelRan
er
Pata t.38
Contribution made by
volunteers

Achievements and Perfomiance
The fo(MJbank has continued to support a
large number of households. Some
households have stopped needed our
service over the past year, bul this has
helped us support the new requests that
come in from lime to time. Some
households have retumed lo us after a long
period of not needing us. Some households
continue lo re￿1ve wee￿Y deliveries whilst
others re￿1Ve on&off 01 occasional
deliveries. On average we are supporting
20-30 households per week, af(hough this
is much higher during November and
De￿Mber.
We have continued t0 Strengthen our links
with local ne￿OrkS - Brom18y Borough
Food Partnership. Churches, Schools and
local businesses who donate or host
donation drop off points. New links have
en forged with the Trussell Trust,
Bromley Borough Foodbank, the National
Hygiene Bank, local charitses. shops and
companies.
Alongside providing food parcels. the
charity continues to piovide support and
valuable information about other eharits.es
and agencies that can help these
househo￿$. We have worked wih GP'S.
social workeTS. social prescribing link
workers. Bromley counal, Statutory
nuisance and anti-social behaviour team,
Senior trading standards enforcement
offi￿{S and schools, to ensure that the
wider needs of families and individuals can
be met.
Summary of the main
achievements of the chartty,
identifying the differen￿ the
charity's work has made lo
the circumstances of its
beneficiaries and any wthr
benefits to society as a
whole.
P8f8 1.20
Additional ¥nformation {optional)
You ma
choose to include further statements where relevant about..
The Trustees are satisfied that the
athievements of the foodbank are in
keeping with the objectives set in the
Charity's conslilLrtion.
Fund raising activities have supported the
tharity to achieve its objectives. Attending
local community events like the Hayes Fair,
and the Hayes Christmas Lights has
enabled the foodbank to raise money lo
provide Hampers at Christmas, Easter
Eggs and through links with the Hygiene
Bank, cleaning and laundry products as
well as essential toiletries. Links with
schools has also achieved substantial
donations of items at Harvest. Christmas
and -ust before the summer holida s.
Achievements against
objectives set
Para 1.41
Perfomiance of fundraising
activities against objectives
set
P*a 1.41

Investment performance
ainst o
ectives
Other
NIA
Para 141

Flnancial Review
Review of the charty's
financial posrtion at the end
of the period
Para t 21
Fo¢)dbank income is down on the previous
year, but there are substantial donations of
physical food and household goods. which
are of a similar value to monetary
donations.
| Foodbank costs have fallen from the
i previous year. This is because of the
average number of families being
supported has fallen. Food inflation is still
impacting the cost of buying food and is
also tt)e reason why continuing numbers of
families need support each week.
Income has increase(l and thankfully has
i increased greater than the increase in
'. costs.
The balance on the bank a¢￿Unt has
increased which means the Foodbank has
a buffer equivalent to 40 weeks of support,
should there be no subse
uenl income.
| The Trustees have agreed that, given the
i incomelexpendrture of the charity, reserves
11 be held in the main account and will be
based on ensuring the balance of the
account doesn't fall below the equivalent of
Ihree months, ex
enditure.
l The amount is reviewed at monthly
meetings of the Lead Team whose
I members include the Charity's Treasurer
and TnJstees.
NIA
Slalement explaining the
policy for holding reserves
stating why they are held
P•ra 122
Amount of reserves held
Para t22
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
concem
Para 1.T2
Par8 124
Para l.ZJ
The Charity relies entirely on donations
which are noi a￿ayS easy to p￿dict. It is
important lo ensure our financi21 systems
are robust and regularly scrubnised.
Approval for spending is sought grom the
Treasurer and Finan￿ Committee before
urthasin
the r(ems.
Additional information {optional)
You ma
choose lo inclthje further state￿￿nIs where relevant about..
Regular contributions come from members
of the local community both financial and
go¢)ds', local schools support the chartty
either financially or through donation drops
and local companies and shops also offer
support. The Charity takes every
opportunity to apply for appropriate grants
and takes part in Community fairs lo raise
fijnds and awareness surrounding food
ve
local
The charity's principal
sources of funds {including
any fundraising)
P•ra 1.47
Investment policy and
objectives including any
social investment policy
ado
NIA
Para 1.46

A description of the principal
risks facing the charity
The Charity's Risk Management Policy is
reviewed annually.
The prinapal risks facing the charity are
around persorlnel as all who WO￿ at the
charity are volunteers- and also around
managsng resources so we have sufficient
to meet demarvj. To ensure the Charity is
as well prepared as possible our operating
systems and financial p051tion are
discussed at monthly meetings ofthe Lead
Team and in strong lines of communication
wrth the Trustees.
We confinn that there have been no
Serious Incidents that require us to Report
in accordance wFth the Serious InGtdents
Poli
Pa3146
Oiher

Structure. Governance and Management
Description of Charity's
trusts..
Type of goveming document I
Pafa 1.25
Trusl Deed
How is the charity
constituted?
|TILQFfO:"aiec
tion cir)
Trustee selection methods
including detai5s of any
constitutional provisions e.g.
elect'on to post or name of
any person or body entrued
to appoint one or more
tTUStees
Pwa125
cio
Pw8 1.25
There musl be al least 6 Charity Trustees
and not more than 9. Churches together in
Hayes may appoint behveen 2 and 3
Charity Trustees and bel￿een 1 and 2
maybe appointed by the local Schools,
community in Hayes," the balan￿ of
Elected Trustees are elected by Members
of the CIO in a
eneral meelin
Additional infomiation (optional)
You ma
choose lo include further statements where relevant about..
Trustees receive policies on Health and
Safety, Safeguarding. GDPR. Financial
Proced￿reS and undergo a DBS check as
appropriate. They undertake 'hands on,
i li experien￿$ of the day lo day running of
the foodbank and rf any additional training
is
uired this is atran
ed for individuals.
6 volunteers fom the Lead Team who are
responsible for the day lo day running of
the foodbank and for maintaining our profile
in the community. The foodbank is part of
the Transfomiing Bromley Borough and
has nurtured strong links with them," many
| of our referrals come from our school links
l and through local GP praCti￿S.
Underpinning our work is our link with
Churches T
ether in Ha
es.
Policies and procedures
adopted for the induction
and training of tNstees
Para 1_51
The charity's organisalional
strudure and any wider
ne￿ork with which the
charty works
Para 1.51
Relationship wrth any
related parties
Para 1.51
NIA
Other
Reference and Administrative detsils
Charit
ame
Other name the chari
uses
Re
islered chari
number
Charity's principal address
Ha
es Communi
None
1198866
Hayes Free Church.
111 Pickhurst Lane.
Hayes, Kent.
BR2 7HU
Foodbank, Kent

Names of the charity trustees who manage the charity
Ttu$tso name
Name of person lor boo*)
entiued to app)int truslee (Ét
I￿￿e lrfanyl
notfor vrt￿e
Mrs Re￿£￿a Willoughby
Mrs Teresa Cheyne
Mrs Caroline Lewis
Chair
Rev Alison Smith
MrAndrew Fitch
Mrs Ltsa Johnson-Harper
Mrs Janet Thompson
Mr John Thompson
Mr Jonathan Stanley
Se¢relary,
io
11
12
13
14
15
16
17
18
19
20
orate trustees- names of the dirertors at the date the re
Director name
wasa
roved
NIA
Name of trustees holding t[t￿ io propety belonging to the chanty
Tru8ts8 name
NIA

Funds held as custodian trustees on behalf of others
Description of the assets
NIA
held in this capacrty
Name and objects of the
harily on whose behalf the
assets are held and how this
falls within the custodian
harily's 0￿-eCtS
NIA
Details of affangemenls for
safe custody and
segregation of such assets
from thè charity's own
assets
NIA
Addltional Infomation (optional)
Names and addresses of advisers (Optional infornialionl
Type of
Name
Address
adviser
Treasurer
Dariny Wilding
Name of chief executive or names of senior staff membern {Optional inft>rniationl
Exemptlons from disclosure
Reason for non-disdosure of ke
rsonnel details
Other o
tional infomiation

Declarations
The trustees declare that they have approved the trustees, rnport above.
Slgned on behalf of the charity's tTUStee8
Signature(s}
Full name(sl
Position (eg Secretsry.
Chair, etc)
Rebecca ￿oUghbY
Jonathan Chades Stanley
Chair
Secretary
Date
lo
25

CHARITY COMMISSION
FOR ENGLAND AND WALES
HaJ*s ¢(*nmunlty Foodbartk
1198866
Receipts and payments accounts
CC16a
Forthe pèriod
01104r2024
3110>2025
To
Section A Receipts and payments
Unrestrictsd
funds
Restrictsd
funds
Enfl¢)wment
fvnds
Total funds
Last yèar
toth&*rpBt £ *+the rwrwt£ iothtr totho nHrost£ IA) thw ntrarv¥t£
A1 Recelpts
Bank Interest
Cash 8 Cwes
Online
Ad.h
c￿n98 dmaior
122
5,467
19.213
122
5.467
19.213
9.083
18.071
2,QOS
ross
AR)
¥,149
Set
(see tablel.
Investment sa
Fotslbank Shopping
Card T￿nsactIon Fee
EneTgy Grant
Prem15es
Ruminy Cts
21262
21,2BI
1&7TT
1.030
600
2.187
PutAirAty
Chwwe in per￿l￿ext￿tseS
2,292
20.301
Sub total
WT5
22.275
A4"Asset and Investment
urGhases
see table
Sub total
22,275
22.275
20,301
Not of recelpts/(paym•ntsJ
A5 Transfets betr￿en fund8
A6 Cash fund8 last year end
C8sh funds thls y•ar •nd
17
17,888
15,300
CCXX R1 aco)unts Issi
1411012025

Section B Statement of assets and liabilities at the end of the period
Urtrestritted
furvJ¥
to reJre5l£
Rèstricted
funds
neare5rÉ
Endowment
funds
to nÈarèat£
81 Cash fund•
650
Dc¥)aiK)ns nDt yet banked
Totsl cash funds
17.888
rArt(*i
Restrfctsd
funds
to DBarp¥t£
Endowment
funds
to Th￿￿tE
to rmr•st£
Fund towhkh
Current valuo
onal
B3 Investmert a￿ets
eoFt{opbon*ii
CuiKetitvalue
B4 Ass•ts rntain8d for th•
¢harttys own use
Fund towhKh
Arngunidue
c￿31
When du
on
85 Llabllltles
S￿ned byone ormo trLLStees on
tehaff ofafl th8 knJst*s
Slgnattsr8
Prinl N8me
Date of
roval
Re￿¢tra WIllou9hby
Jonalhan Char￿$ stsn￿y
CCXX R2 accwnts ISSI
14110K2025