Trustees’ Annual Report for the period
From 01/04/2022 Period start date end date 31/3/23
Period
Charity name: Cylch Meithrin Cwmllynfell
Charity registration number: 1198721
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of Cylch Meithrin Cwmllynfell is to advance the education of pre school children through the medium of the Welsh language within the Cwmllynfell area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Cylch Meithrin offers a variety of play experiences supporting children’s development to reach their full potential. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had full regard to the guidance issued by the Charity Commission on public benefit. They continuously ensure that the charity's activities align with the public benefit requirements, regularly reviewing policies and practices to maintain transparency and fulfil their charitable purposes in a way that serves the wider community |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Cylch Meithrin Cwmllynfell has provided childcare within the community and is supporting parents to attend work. Three members of the community are employed at CM Cwmllynfell due to the working hours being flexible whilst their children attend school. Children attending Cylch Meithrin Cwmllynfell are also feeding the local school's Nursery and therefore, school numbers are also increasing. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance |
| against objectives | Para 1.41 | |
|---|---|---|
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of financial year 22-23, Cylch Meithrin Cwmllynfell are £4196.97 in profit. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds reserves to ensure financial stability and sustainability, allowing it to meet its ongoing commitments and respond to unforeseen challenges. Also to maintain and cover operational costs during periods of reduced income and to support future projects. |
| Amount of reserves held | Para 1.22 | £4196.97 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No current concerns about Cylch Meithrin Cwmllynfell continuing to operate. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fee Payments - From Parents of children attending the setting and from local authority and Welsh Government. Grant Payments - Mudiad Meithrin and Local Education Authority. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal | The charity identifies principal risks, including funding fluctuations and regulatory changes, and mitigates them |
| risks facing the charity | Para 1.46 | through careful financial planning, constantly advertising the provision, and adapting strategies to ensure continued operation and mission fulfilment. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected through a formal discussions with the Responsible Individual. Selection is based on skills, experience, and commitment to the charity's mission, ensuring a diverse and effective board for governance and decision-making. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 |
Other
Reference and Administrative details
| Charity name | Cylch Meithrin Cwmllynfell |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1198721 |
| Charity’s principal address | Cylch Meithrin Cwmllynfell Ysgol Gynradd Gymraeg Cwmllynfell Heol y Bryn Cwmllynfell Swansea SA9 2FJ |
| Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | |
|---|---|---|---|---|---|
| Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
||
| 1 | Cathrin Ann Owen | Responsible Individual |
May 2022 | ||
| 2 | Cerys Wyn Preston | Chair | May2022 | ||
| 3 | Leanna Cresci | Trustee | May2022 | ||
| 4 | Anne Marie Jones | Treasurer | May2022 | ||
| 5 | KellyAmber | Trustee | May2022 | ||
| 6 | Lauren Megan Jones |
Secretary | May 2022 | ||
| 7 | Eleri Wyn Mackey | Trustee | MAy2022 | ||
| 8 | |||||
| 9 |
10 11 12 13 14 15 16 17 18 19 20
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for | N/A |
safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Cylch Meithrin Cwmllynfell is a Nursery setting offering childcare for children between 2 and 4 years of age. The building is being leased from the LEA and they have provided furniture and a purpose built building for us. The Cylch lease the building and its content and there are therefore no directors to the business.
Unfortunately, we are unable to answer some of the above questions as we don’t understand some of the information needed regarding names of specific people with specific roles. We would be more than happy to discuss further if needed.
Declarations
are that they have approved the trustees’ report above.
| Signature(s) | Signature(s) | CA Owen | AM Jones | ||
|---|---|---|---|---|---|
| Full name(s) | Cathrin Ann Owen | Anne Marie Jon | |||
| Position(eg Secretary, Chair, etc) | Responsible Individual | Treasurer | |||
| Date | 24/10/2024 | 24/10/24 |
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Item Apr May June Jul Aug Sep Oct Nov Dec Jan Feb March Annual Costs
Income
FEE'S £1,544.42 £1,326.00 £919.45 £460.00 £70.00 £770.00 £545.45 £872.00 £445.50 £359.50 £405.50 £951.50 £8,669.32
RE IMBURSEMENT £260.00 £260.00
GRANT PAYMENTS(Mudiad meithrin) £49.00 £5,000.00 £5,000.00 £4,314.22 £14,363.22
NPTC PAYMENTS £500.00 £1,135.00 £20.00 £1,300.00 £460.00 £1,120.00 £4,535.00
WELSH GOVERNMENT PAYMENTS £400.00 £742.50 £750.00 £1,892.50
Income TOTALS £1,544.42 £1,375.00 £919.45 £5,460.00 £70.00 £1,030.00 £1,045.45 £2,007.00 £5,465.50 £2,059.50 £1,608.00 £7,135.72 £29,720.04
Expenditure
WAGES £1,274.58 £1,825.11 £1,408.57 £1,889.67 £1,614.17 £1,614.17 £1,291.64 £2,669.80 £2,515.71 £2,256.15 £2,210.58 £2,301.54 £22,871.69
ACCOUNTANT £75.00 £60.00 £15.00 £30.00 £180.00
HMRC £14.60 £72.52 £57.02 £124.01 £268.15
NEST PENSION £196.91 £67.45 £264.36
RENT £0.00
CLEANING EQUIPMENT £251.04 £251.04
CYLCH MOBILE PHONE £49.00 £10.00 £59.00
CYLCH EQUIPMENT/STATIONARY £44.60 £177.60 £6.25 £23.38 £52.26 £67.00 £371.09
PETTY CASH (Food, Drink, Play, Stationary) £33.46 £80.00 £120.00 £20.00 £50.00 £83.00 £50.00 £40.00 £60.00 £40.00 £576.46
ICO PAYMENT £35.00 £35.00
REIMBURSEMENT STAFF £30.23 £3.45 £33.68
STAFF DBS £46.20 £46.60 £92.80
STAFF UNIFORMS £20.00 £9.00 £29.00
Re imbursement -Parental Fee's £60.00 £205.00 £265.00
STAFF TRAINING £100.80 £100.80
MUDUAD MEITHRIN PAYMENT £125.00 £125.00
Expenditure TOTALS £1,649.88 £2,196.94 £1,632.82 £2,210.52 £1,614.17 £1,674.17 £1,626.24 £2,728.80 £2,648.23 £2,391.55 £2,519.75 £2,630.00 £25,523.07
NET INCOME £4,196.97
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Registered Charity Numbèr 1198721 Cylch Meithrin Cwmllynfell Accounts 31 March 2023 Acc<Junts and P•ymll Ltd 30 Walters Ro•d C*Thltynfell Swansea SA9 2FH
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CYLCH MEtfHRIN CWMLLYNFELL Charity Number 1198721 I report to the tharfty trustees on my eX8n¥t ofY accounts of Ihe Charity tr Ihe y ended 31st March 2023. R••pOM1biIl •nd bul• of rewt accordance with the réquirement5 of Ad 20C6 Ilhe 21th Arfl. Hawing 8ati5fiBd myself that the acwJTrts of Ihe GW ar• reqLNred to b¢ drted under Part 16 of th• 20(E Ad and ¥e eligit4e for indePendt •xaminabon, I report in respect of my examination ol ye1 Xcourrts a8 c¥nied ¢yJt under Selkn 145 of the Chanbes Act 2011 (lhe 201 t Attl. In CaIng rny examjnatson I have fdlchved the Dir•ction¥ by tre Chanty S¢.0 145(S1 Ibl Oft 2011 A Indep•nd•ni •x•mln•rf• •t•t•m• I have comF4eted my examinakn. I cr#thmi Iiw n¢ mattérB h8 to ry att•k)kn In JJnnd¢n with the exanxnation m¢ ¢wa• to t•ho¥•.' 1. Accounting r•¢ords re nol keKrt in re¥pxl of th• Charty al r•wlr•d by Srflon 380 01 tha 2006 Acl.. or 3. the accounts do not ¢orr¢ty Ihé at£rotira requir•m•nt• of Seth'on 396 of thu 2006 Act ¢Jther than any r¢quirement that the actfjurtts gi¥¢ a tsu• f'r ¥ivw i• not a mallor 8s part of an indepert ¢xwMAts"on.' 4. thé accounls have not b¢¢n wepared in aCCUda 1h lh• methods and prindplei ol th• Stat•mnt ol RKornwndod Pra¢D¢• ts acCnting rewfj.ng by charib8• (applicable to Ltsib•s wpamig tw xwjnts in •E¢tyd•nce the FwwiL¥d Stsnd¥d •kWIcae in the UK and R1¢ ol Ireknd IFRS 10211. I have no con¢m¥ •nd cc#rn arxw• matter• in cwn•con %tsilh ¢h• examination to attentiw drth¥n in trw• rog li to enalAo a propor nderstanding of th¢ ac£ount8 to t• reK•d. AUntI •nO Payr1 Ltd Glonyrafo CTnllynfel SwBns•• SA9 2FH 14 No¥¢mber 2024
Cyl¢h Mèlthrln Cwmllynfell Profrt and Loss Account lor the year ended 31 March 2023 2023 2022 Tumov•r 29,455 CoJt of 88188 17351 Qrom pmfft 28.720 Administrth• expenms (24.523 Opv•llng pvofft 4.197 Profft b•lor• l•utlon 4.197 T•x cffj profflt Profft lorth•flMncl•l ymr Relained SU* BrfmJ9hl FI41d Rethlned ProfiVILo••l trth¢ Or 5,175 9.372 5,175 R•tained SurF4J• C•rrtd Frard
Cylch Mèithrln Cwmllynfell Registsr•d Charlty number: Balance Sheet as at 31 March 2023 1198721 2023 2022 Curr•nt a81 Cash at bank and in hand 9.372 5.175 N•t ¢urr•nt w•ts 9.372 9,372 5.175 Capl¢al •nd r•of¥•• Profit and loss ac£ount 9,372 5,175 Shar•hold•r•' fvnd¥ 9.372 5.175 The authorised officers •r¢ satisfied that the company 15 entw to •x•mpl)n Irom the requirwnnt to obtain an audit und8r s•cbon 477 of the 2Cth. memb8rs have not NUIr th• company io obtain •n ¥uOrt kn xe0rdar8 vAth BKtrJn 476 of The director5 acknowled98 ththr resF)nsIkn'lit for wnptying %wth fequirements ol th• Comn$ Ad 2006 wrth respect to 8c£ounts"ng r¢euds and the pparaory of a9Unt8. The accAJunts have teen prepared and delivered in xoydanca ihe special Pfov¢sion$ aPpIe to o)rnp8nitrs subject to the small Compan Thg profft and kiss acr4x¢nl has not been delivered Its tha Rgislraf ol Compans. AAI Jon Authorksed OffKer Approved on 14 Nwmber 2024
Cylch M•lthrfn Cwmllynf•ll Notes to the Accounts for the ye•r d•d 31 March 2023 1 Accountlng polkl The accounts have been wepared under the hi5tM¢al cosl conventicffl and in accwdance th FRS 102, The Financial Repyb'ng stsrO¥d apF4ubl¢ in the UK ar Rewbk of Ireland (Ji apled to smol enbb'e5 by 5ecbon 1A of the starthrdl. Tumo¥•r Tumo¥er measured at the fair lue of Ih• CCs1deratron re¢etved receNable, [1 ol dls¢oun¢s and value added tsxe5. Tumo¥er i1 revenue eamed Ihe sale of goods and from the rendaring of seNce$. Tumover from the Sale of 94>0ds M recognised then the wnificant risks and rvrdS of oarship ofthe gcthY$ a¥e transferred to the iwyer. TurrKJvor from the rendering ol $¢N¢¢s l# Tecognised by rel¢rer to the stage ol cornF4ets"on of the contracL The stage of Comet'0n ol a contraci is measured by c47mparing Ihe 8t8 incuThed wrk p¢rforned to dale to the t4)tal e$ts"rnaled contract C1*.
Cylch Melthrfn C11ynfell Detslled praflt and loss account for the year ended 31 March 2023 This schedule does Njol lomi part of statutoryetmts 2023 2022 S•h• Sak$ 29,45S Cost olMI•• Purchases 735 Admlnl•hllv• •xp•ns•• EmF4oyee costs. Wages and Pensions Staff and *Yllar¢ 23.140 130 Gen¢ro1 admini8trab'¥e e¥pensu'. Telephone anl Intemet stationery and wnb'rrfJ Equiprnenl ex••4 59 371 251 Legal and professionlll coats.. Accountsncy fee¥ olher wofe••ion 128