Copeland Occupational and Social Centre Charitable Incorporated Organisation {ClO) Trustees. report and Financial Statements for the year ending 31 March 2024 Registered Charity No: 1198584 robinson+co Chartered Accountants
Copeland Occupational and Social Centre Flnancial Statements for the year ending 31 March 2024 CONTENTS Poge Legal and administrative information Trustees, Report Independent Examinerf5 Report Statement of Financial Activities Balance Sheet Notes to the financial statements 10-14
Copeland Occupational and Social Centre (COSC) Legal and admlnlstrative informalion Charlty number 1198584 Reglstered owite Market Square Cleator Moor CA25 SAP Trustees P Wright A Bennett SAtcha K Pardell M Shaw 5 Bland P Bowes S Baxter G Trolley (Resigned 01 February 20241 (Resigned 01 February 20241 (Resigned 01 FebTuary 20241 (Resigned 01 February 20241 IResigned 12 July 20231 Bank Natwest Bank 31 Pow Street Workington CA14 3WY Accountants robinson+co Oxford Chambers New Oxford Street Workington CA14 2LR Solicitors Milburn's 21-23 Oxford Street Workington CA14 2AL
Copeland Occupational and Social Centre (COSCI Report of the trustees For the perlod endlng 31 March 2024 ObSectlves and artivities Aims Our constitution identifies that we exist for the relief of physically disabled persons (including other disabilities which cause some degree of physical problems) by provision of facilities in the interests of social welfare, education, recreation and leisure occupations with the object of improving their conditions of life. Above and beyond this constitutional commitment we aim to build confidence and utilise memberfs abilities to the maximum by engaging them in interestin& enjoyable and sometimes taxing activities. We aim to "see the person, not their disability.. Artivitie5 towards Aims Our Typical activities during normal times include= Social - trips Out, parties, galos, games. music. exhibitions of Members work, visit5 from external groups, sales to external customers Educational - cla55es, computer use. Social media & Security, photography. presentatioris from other organisations Occupational - sewing, weaving, paintin& exercise sessions. running raffles and collections and other events. sometimes for fundraisings. We aim to provide new and innovative activities to provide variety ovei time and keep up with current issues and technologv. P055essions Possession5 at each centre comprise5 of leisure. recreational and educational aids as well as conventional furniture and storage. We have computers and tablets so that member5 can keep up with the digital age and use them as an eye on the world through the internet. Our Facebook pages is the main way that we communicate over social media for publicising he centres with an aim to attract new members and raise funds. stuffing A mix of paid staff, volunteer5, trainees and members themselves typicalty run a variety of activities. The organisation's "Management Committee" is a mix of volunteers and members from both Cleator Moor and Cockermouth centre to ensure that memberfs views are well represented. We have volunteers and sometimes trainees on secondment who, with the permanent staff, provide the care required. Our Manager has NVQ 4, Registered Managers Certificate & Diploma level 5 for Adult & Children Services. All staff and some Volunteer5 & Members complete On Line courses for the activities they get involved in. All staff and volunteers are DBS checked and trained in mandatory training applicable to their role.
Copeland Occupatlonal and Soclal Centre (COSCI Trustees Annual Report for the period ended 31 March 2024 Icontinued) Public benefit The Trustee5 have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. They are satisfied that their activities over the period accord with the aims and objectives and provide the appropriate public benefit. Achievement5 and performance Finances As projected at the time of the 2023 AGM, the organisation ended the financial yeaf in a much stronger financial position. A positive increase in net assets of over £33,CK)O seen the organisation recover more than the £- 19.560 deficit from the previous financial period. This is largely accredited to.. Ms Samantha Mccrae, our Centre Manager, concluded Successful negotiations with The Social Services to increase the hourly rate paid to COSC for each member by a significant amount. This increase more accurately reflects the running costs of the organisation per member following the increases of year-on-year inflation. Ms Judith Graham, our Senior Administrator. has overseen great income through the Maryport charity shop this past year along with the shop volunteers. The relentless effort from Judith and our shop volunteers is cause for celebration. Judith often gives her own time lunpaidl out of working hours to ensure the upkeep of the charity shop. Premise5 and possessions Activities appropriate to our aims are centred on the leased premise5 below as well as visit5 or trips to places of interest: l. The Bunker, The Square, Cleator Moor - which forms a basement to Cleator Moor Town Hall. A major grant to Cleator Moor Council will require us to move and be housed in a new premises in the Town but thi5 15 only expected to take place in 2024125: 2. Cockermouth Centfe which is now a leased premises Unit 2B lakeland Business Park. Both centres are disabled accessible. Financial revlew Puymentforplace5 Our current contract with Social Services (nominally for 5 years) commenced August 2017 and this included an initial increase in cost per place and Annual Uplift, 70% 01 which is the % increase in National LivinE Wage and the other 30% by Consumer Price Index. Our contract submissiorb was based on 12% Sickness and although the sickne55 rate ha5 risen to 25% on occasion it has now settled down to nearer the estimated figure. Most of our Members are placed with us through this contract. There are, however, some Members who pay privately or are paid for through the NHS and high needs study programme funded ihrough Education. The referral contracts with the Social Services Department continue to be our principal source of income.
Copeland Occupational and Social Centre (C05C) Trustees Annual Report for the period ended 31 March 2024 {continuedl Charltyshops We now have one charity shop for COSC. This remains in a hired premise at Maryport, and 15 overseen by a member of staff 10 hours a week but is otherwise run by volunteer& The Charity shop is an outlet to sell goods donated or crafted by members & others. Grant5 Grants are sought wherever they can be to pay for services, capital items or outings etc. which enhance the activities we are able to offer. Donations On occasion either organisations or people grateful for the seNice we provide make donations which further assist in financing the variety of activities we can offer. Year EndAccounts The 2023-2024 report records a 12-month accounting period. The organisation was successfully in securing circa £33.0(X) of surpluss for the reporting period, a huge achievement which seen the recovery of the deficit incurred during the 2022-2023 reporting period. Ovr total funds for Copeland Occupational and Social Centre {Cleator Moor & Cockermouthl stood at £431,569.31 on 31" March 2024. Thi5 total is inclusive of the balance of £254,478.30 in the Natwest Business Reserve Account that is held for both Cleator Moor & Cockermouth in an unrestricted reserve account, as per the resee5 policy below. Reserve5 Policy The policy of the charity is to maintain free unrestricted reserves lo such a level as will enable the organisation to meet on-going costs for approximately one year, should all income sources cease. Structure. governance and management Governing document Copeland Occupational and Social Centre ICOSCI was registered as a Charitable Incorporated Organisation ICIO), registered charity number 11985874. on 11 April 2022. The assets, liabilities and undertakings of the unincorporated charity Copeland Occupational Social Centre (Charity number 5176541 were transferred to the CIO on l May 2022, with the CIO then becoming operational from l May 2022. Recrultment und appointment of Monogement Commlttee The Charity Trustees are known as members of the Management Committee vnder the constitution of the charity. The management committee is reelected annually at the Annual General Meeting. The management committee is made up of volunteers and members, who are encouraged to offer themselve5 for election,. therefore the management committee has a sound understanding of the charitws aims and objectives prior to appointment. This year we made a change to the position that our members (seice users) hold on the Management Committee. The members of the Management Committee who are a150 setvice users of the CIO are no longer trustees, they now hold the title of 'Representstive of COSC,. This p(Isition still holds the same voting rights as the trustees on the management committee but the members who hold this position will no longer appear on the Charity Commission website.
Copeland Occupational and Soclal Centre (COSC) Trustees Annual Report for the period ended 31 March 2024 {continuedl Org17nisotionolstrurture The General Management Committee shall con5iSt of the officers of the Organisation and between four and ten elected representatives of the membership, made up of not less than three full members, not less than one associate member and not more than Six group members. The duty of the General Management Committee shall be to carry out the objects and policy of the Organisation and to provide for the administration. management. and control of the affairs and property of the Organisation and report to the general meeting or meetings of the organisation. Key monagement personnel remuneration The Trustees carry out their duties on a voluntary basis and receive no financial reward for their time or efforts. No trustee remuneration was paid in the year. Risk Management The trustees have examined the immediate major strategic. business and operational risks, which the charity faces an¢J confirm that systems have been estsblished to enable regular reports to be produced so that the necessary steps can be taken to lessen risks. We continue to open our doors to a wider spectrum of people. We also make oursefves known as an 'Activity Centre, through articles on our activities in the local press, advertising space, pamphlets and posters and Facebook. Statement of trustees, responsibilities The trustees are responsible for preparing the trustee's annual report and the financial statements In accordance with applicable law and United Kingdom Actounting Standards (United Kingdom Generally Accepted Accounting Practicel- Law applicable to charities in England and Wales requires the tru5tee5 to prepare financial Statements for each financial period which give a true and fair view of charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees are required to= select suitable accountinE policies and then apply them consistently; observe the methods and principles in the applicable Charities SORP- make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the finantial statement5,' and prepare the financial statements on the going concern basis unle55 it is inappropriate to presume thot the charity will continue in operation.
Copeland Occupatlonal and Soclal cent (COSC) Trustees Annual Report for the period ended 31 March 2024 (contlnuedl The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable thern to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the board Mr A Bennelt Trustee 11 December 2024
Independent examinerfs report to the trustees on the unaudited finantial statements for Copeland Occupational and Social Centre I report on the accounts of the Charity for the period ended 31 March 2024, which are set out on pages 8 to 14. Respective re5ponsibilitie5 of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts. The trustees consider that the audit requirement of section 144 of the Charities Act 2011 (the Charities Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the General Directions given by the Charity Commission under section 14515llbl of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination include5 a review of the accounting records kept by the charity and a omparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, an¢J consequently I do not express an audit opinion on the view given by the accounts. Independent examlnerfs statement In connection with my examination. no matter has come to my attention- lil which gives me reasonable cause to believe that in any material respect the requirements: - To keep proper accounting records in accordance with section 130 of the Act- and - To prepare accounts which accord with the accounting records and to comply with the accounting requirement5 of the Act have not been met,. or lill to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. P E ELLWOOD FCA Independent examiner robinson + co Oxford Chambers New Oxford Street Workington CA14 2LR 11 December 2024
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Copeland Occupational and Soclal Centre Balance Sheet as at 31 March 2024 2024 Total 2023 Total Notes Copeland Allerdale Fixed Assets Furniture & Equipment 1,595.16 379.59 1,974.75 2.553.70 1,595.16 379.59 1.974.75 2,553.70 Current Asset5 Debtors & Prepayments Cash at bank and in hand Cash at bank Cash in Hand 15.020.66 9.570.57 24,591.23 4,179.08 366,933.02 1,157.08 41,379.19 695.20 408,312.21 1,852.28 395,019.26 1,047.39 383,110.76 51,644.96 434,755.72 400,245.73 Creditors: due within one year Creditors & Accruals 12,977.391 12.183.771 15.161.161 14,411.551 Net current assets 380,133.37 49,461.19 429,594.56 395,834.18 Net a55ets 10 £ 381.728.53 £ 49.840.78 £ 431,569.31 £ 398,387.88 Represented by- Unrestricted Income Funds: General Purposes / Capital Replacements 364,659.31 45,310.78 409.970.09 388,874.88 Restricted Income Funds: Restricted Funds 17,069.22 4,530. 21,599.22 9,513.00 £ 381.728.53 £ 49,840.78 £ 431,569.31 £ 398.387.88 The finacial Statements were approved by the trustees on and signed on its behalf by Mr P Wright Trustee 11 December 2024 The notes on pages 10 to 14 form part of these accounts.
io Copeland Occupatlonal and Sodal Centre Notès on Financial Ststements 31 Matth 2024 General information The charity is a registered charity in England and Wale5 and is a Charitable Incorporated Orgasnlsatlon. The addres5 of the principle office is The Bunker, Cleator Moor Square. Cle3tor Moor, Cumbria, CA25 SAP. Accounting policies 8asls of preparatlon The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost oi transaction value unless otherwise stated in the relevant notelsl to these accounts. The fin3ncial statement5 have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applFcable in the UK and Republic of Ireland IFRS 1021 issued on 16 Julv 2014 and the Financial Reporting Standard applicable in the United ngdoM and Republic of Ireland IFRS 1021 and the Charitie5 Act 2011. The charity constitutes a public benefit entity a5 defined by FRS 102. The financial statements have been produced to give a'true and faie view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'irue and falr view,. This departure ha5 involved following Accounting and Reportiw by Charitie5 preparing their accounts in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 rather than the Accounting and ReportinÈ by Charities.. Statement of Recommended Practice effective from l April 2005 which has since been withdrawn. Goln8 concern The trustees consider that there are no material uncertainlie5 aboutthe charity's ability to continue as a going concern. Dlstlosure exemptlons The charity has taken advantage of the exemption in FRS 102 Updale Bulletin I from the requirement to produte a cashflow statement because il is a small charity. Judgements and key sourtes of estimatlon untèrtainty The preparation of the financial statements requiies the trustees to make judgements. estimates and assumptions that affect the amounts reported. These e5timale5 and jud8ements are continually reviewed and are based on experience and other fauors. including expettations of futuie event5 that are believed to be reasonable vnder the circumstances. Significantjud8ements The judgements lapart from those involving estimations) that the tru5tee5 have made in the process of applying the entity's accountin8 policies and that have the most significant effect on the amounts recognised in the financial statements are as follows.. Impoirment of tongiblefixed 055ets The charity is required to review fixed asset5 for impairrnent. The trustees rnakejud8ements about the condition of assets and review their estimated lives.
li Copeland Occupatlonal and Soclal Centre Notes on Flnanclal Statements 31 March 2024 Judgements and key sources of estimation unrtaInty Icontlnuedl Keysource of estimotion uncertointy Accounting estirrTrate5 and è55umptions are made concerning the future and, by thei¥ nature, will rarely equal the related actval outcome. The key 35sumptions and other sources ol estimation uniertainty that have a significant risk of causing a material adjustment to the carrying amount o13s5ets arbd liabilities within the next financial vear are as follows.. The useful economic life of each category of fixed asset is assessed wheft acquired by the Chairty. A degree of estimation uncertainty is occasionally used in assessing the useful economic life ol assets. Fund Accountln8 Gener31 funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity. Designated funds are unrestricted funds earmarked for a particular project. Restricted funds ale funds subject to spec5fic restrictive conditions imposed by the funders. All income and expenditure is shown in the Statement of Financial PltieS. Resources Arisin Income All incoming resources are included in the SOFA when the tharity is BallY entitled to the income and the amount can be quantified with reasonable accuracy. Resources Expended Expenditure The cost heading5 comprise expenditure, including 51aff costs. direct attributable to the activity. Where costs cannot be directly attributed they have been allocated to activilies on a basis consistent with use of the re50urce5. Central overheads are allocated on the basis of their use with the aim of ensuring that those costs remaining within adminisiration relate to the mana8ement of the Charity'5 a5set5. organi5ational administration and compliance with constitutional and statulory requirements. Tangible Fixed Assèts Depreciatton 15 provided at the following annual rates in order to write off each asset over its estimated useful life.. Fixtures and Fittings 20% Straight Lsne Baslc financlal Instruments Basic financial instrument5 are recogni5ed at amortised cost.
12 Copeland Occupatlonal and So¢lal Centre Notes on Financial Statements 31 March 2024 Staff costs The costs Incurred were as follows: 2024 2023 Wages and salaries Social security 210.886 10.621 170,689 8.305 221.507 178.994 The average monthly Trumbers of employees during the period was 1112023- 111. No employee earned £60.000 pa or more. The Trustees neither received nor waived any emoluments during the peiiod. During the period £nil out of pocket expenses were reimbursed to trustees. Net Income for the peflod Thls is stated after char8ln8 2024 2023 Depreciation of Tangible Fixed Assets (Note 51 staff Cost5 INote 31 Independent Exarniners Fee 789 221,507 1,752 747 178.994 2,922
13 Copeland Occupatlonal and Soclal Centr¢ Notes on Financial Ststements 31 Marth 2024 Tangible fixed 355ets Furniture & Equipment Total Cost 1st April 2023 Additions Disposals 31 st March 2024 128,242 210 128,242 210 128,452 128,452 Depreciation 1 st Ap¥il 2023 Charge for the period Depreciation on disposals 31 st Maich 2024 125,688 789 125,688 789 126.477 126.477 Net book amount 31 st March 2024 1.975 1.975 315t March 2023 2,554 2,554 Debtors 2024 2023 Trade debtors- day care Other debtors Prepayments and accrued income 22,233 1,516 2.358 2.663 24.591 4.179 Creditors 2024 2023 Trade creditor5 Taxation and Social security costs Other creditors Accruals and deferred intome 349 2,049 I,oii 1,752 868 1,900 1,644 5,161 4,412
14 Copeland Occupatlonal and Soclal Centre Notes on Finanual Statements 31 March 2024 Other financial cornmitments At 31 March 2024. the Charity had total commitments under non-cancellable operating leases over the remaining life ol those leases of £60.18312023- £86.9311. Related party transartlons The aggregate value of unconditional donations made by trustees and other related parties in the period wa5 £nil12023- io statement of Funds Balance 31 Mar¢h 2023 Balante 31 March 20Z4 Income Expendlture Transfers Unrestricted Funds 388A75 3.252 1339,1571 409,970 Restricted funds Morrisons grant Sellafield- Sport Grant Classes- Relaxation etc Cumbria CF 9.513 11.1281 11.1451 11201 8.385 8.855 2.359 2,000 io. 2.479 398,387 374.731 1341,5501 431,569 The Charity's unrestritted funds can be used. with the appn)val of the Trustees to fund any expenditure which falls within the Chafity's Reneral aim5 and obiertives. Income shown as iestritted funds is raised and 8iven for specific purposes and projerts. The conditions governing the income or grants restrict these fund5. 11 Analysls of net assets byfund Unrestricted Re5tritted Totsl Funds Funds 3110312024 Fixed Assets 1.975 1,975 Current Assets 413.156 21.599 434.756 Current knabilities 15,1611 15,1611 431,569 409.970 21.599