The Egham Museum Trust The Literary Institute, 51 High Street Egham, Surrey, TW20 9EW
Registered Charity No: 1198538
01784 434483 curator@eghammuseum.org www.eghammuseum.org
Honorary Patrons Lord Hammond of Runnymede Baroness Prashar of Runnymede Dr. Ben Spencer MP
THE EGHAM MUSEUM TRUST
TRUSTEES’ ANNUAL REPORT AND ACCOUNTS for the year ended 31 December, 2024
Legal and Administrative Information
Charity name: The Egham Museum Trust Charity registration number: 1198538
Financial year ended 31[st] December, 2024
Address: c/o The Literary Institute, 51 High Street, Egham, Surrey TW20 9EW
Governing document: Constitution of a Charitable Incorporated Organisation as at 6[th] April 2022.
Objects
a) The provision and maintenance of a museum in or near Egham, which, through its exhibitions, outreach programmes and use of its collections, aims to provide for the communities of Egham, Egham Hythe, Englefield Green, Thorpe and Virginia Water, a centre of life-long learning dedicated to raising awareness, sharing knowledge and promoting enjoyment of local history.
b) The provision of the above museum with facilities and a budget for its day-to-day operation, research and outreach activities, the continued improvement of its services and the extension, enhancement, conservation and storage of its collections for the continued enjoyment and benefit of the local community and visitors.
Our Vision: A museum for all, valued by our diverse local community and at the heart of our cultural lives.
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Our Mission: Through our collections, exhibitions and outreach programmes, we provide a centre of life-long learning that raises awareness, shares knowledge and promotes enjoyment of local history.
Trustees and Governance
Trustees generally meet on a quarterly basis and those who served during the year and beyond were:-
Mr. V.M. Bairstow
Dr. S. Evans (appointed 25[th] March 2024)
Mrs. M.T. Harnden
Mrs. S. MacNicol (appointed 25[th] March 2024) Dr. M.G. Smith – Chair of Trustees Mr. C.J. Warwick
Trustees are elected from volunteers who have expressed an interest in the objects of the Trust. With a view to adopting best practice for charities, Trustees continued to commit to undertaking relevant training as part of their continued professional development.
The Trust is able to provide a home for its charitable activities because of a beneficial lease arrangement with Runnymede Borough Council (‘RBC’), giving security of tenure to its predecessor charity, The Egham Museum Trust, charity registration number 278422. The lease was assigned to this, the new charity on 4[th] July 2024.
The Egham Museum Trust’s Treasurer for 2024 was Michelle Jenkins.
The Trust’s curator in 2024 was Rebecca Tabrar, who was appointed on 13[th] May 2024.
Activities
The Museum, which is open three days per week (Tuesdays, Thursdays and Saturdays), collects, displays and cares for items of local interest relating to Egham, Egham Hythe, Englefield Green, Thorpe and Virginia Water. Entrance is free. The Museum includes a gallery with displays charting the history of Egham and surrounding area from the neolithic to the present, a volunteer and community research room, and a storeroom. The Museum team produce temporary exhibitions, respond to research enquiries, devise and run events, offer school workshops, and maintain the Museum’s website and an active social media presence.
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Achievements in 2024
In 2024 the Museum team was focused on the delivery of its National Lottery Heritage Fund awarded project, ‘Our Museum’: Reconnecting Community and Collections (2024-2026). As part of this two-year project, the team carried out the following activities:
A refreshed gallery
The team redesigned the interpretation and displays in the Museum gallery to incorporate underrepresented stories and better represent our community. This included a shift away from a single narrative of the history of Egham and surrounding area, and, instead, the incorporation of ‘micro-stories’ to make it easier for visitors to dip in and out of key moments and stories. The new displays also include QR codes to additional digital information, enabling interpretation to be more layered.
Recruitment
In addition to Rebecca Tabrar’s appointment in 2024, the Museum also welcomed 6 new paid interns to support the community engagement and collection strands of our project. In so doing, the team has increased its capacity to continue to improve our digital collections record, to resume collections rationalisation efforts, and to hold more community events. In doing so, the interns have had the opportunity to gain valuable experience, develop skills, and build confidence.
Community engagement
The team researched new community engagement models for ‘Our Museum’ project, including designing workshops to gain feedback from the community on our future collecting policies and how we can be of greater service to our local communities. The team attended several community events, including Fun Palaces at Egham Library and Open Days at Royal Holloway. In addition, several new school workshops were devised and delivered in local schools and at the Museum.
Collections
The Collection Review Framework developed in 2020 was revised to enable collections rationalisation to resume, the team continued the digitisation of our object records, and several policies were updated in preparation for the anticipated renewal of our Arts Council England Accreditation.
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Key figures
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796 visitors were welcomed to the Museum in 2024.
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246 pupils were engaged via our school workshops.
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172 people were engaged via community events.
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26 local history enquiries were answered.
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233,302 people were reached across our social media accounts.
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38,076 people were engaged across our social media accounts.
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3,183 hours were volunteered by our team.
Reserves Policy
The Trust has had no Reserves Policy. It has relied principally on grants and donations to cover relevant expenditure and project work.
Grant-making Policy
The Trust has no grant-making policy.
Review of Major Risks
Major risks are reviewed on an on-going basis. In the opinion of Trustees, the Trust is a going concern for at least 12 months from the date of the approval of the attached financial statements.
Signature and Declaration
The Trustees have approved this report and have authorised Dr. M.G. Smith to sign it on their behalf.
Dr. M.G. Smith (Chair, The Egham Museum Trust)
23 September, 2025
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The Egham Museum Trust Charity Number 1198538 Income and Expenditure account for the year ended 31st December 2024
| INCOME Grants SEMD First Steps Royal Holloway College - Community Projects Royal Holloway College - Teaching Museum NLHF: Our Museum Anon Strode's Foundation Investment Income Bank interest - CAF Bank - COIF Other Income and Sundries Cash Donations Online Donations Patron Scheme Fundraising Evening Online Shop Income GiftAid from HMRC Sundry donations Reproduction Fees Fp Empties Scheme Event Income |
2024 Unrestricted Funds Restricted Funds Total - £ - £ - £ - - - - - - - 13 530 13 530 7 230 - 7 230 - 2 000 2 000 7 230 £ 15 530 £ 22 760 £ 47 - 47 - - - 47 £ - £ 47 £ 548 £ - £ 548 £ 19 - 19 - - - - - - - - - 365 - 365 - - - - - - 6 - 6 453 - 453 1 392 £ - £ 1 392 £ 8 668 £ 15 530 £ 24 198 £ 146 - 146 1 889 - 1 889 112 - 112 888 - 888 - - - (59) - (59) 251 - 251 3 229 £ - £ 3 229 £ 60 - 60 250 - 250 90 18 047 18 137 37 699 736 81 400 481 82 - 82 243 - 243 402 - 402 - - - 431 - 431 45 - 45 370 - 370 3 - 3 - - - - - - 1 588 725 2 313 3 681 £ 19 872 £ 23 553 £ - - - - - - - - - - £ - £ - £ 6 910 £ 19 872 £ 26 782 £ 1 759 £ (4 342) £ (2 583) £ 11 433 £ 1 903 £ 13 336 £ 13 192 £ (2 439) £ 10 753 £ |
2023 Unrestricted Funds Restricted Funds Total - £ 3 000 £ 3 000 £ 500 - 500 9 800 - 9 800 - - - - - - - - - |
|---|---|---|
| 10 300 £ 3 000 £ 13 300 £ |
||
| 35 - 35 - - - |
||
| 35 £ - £ 35 £ |
||
| - £ - £ - £ 200 - 200 50 - 50 - - - 1 031 - 1 031 100 - 100 120 - 120 |
||
| 1 501 £ - £ 1 501 £ |
||
| TOTAL INCOME | 11 836 £ 3 000 £ 14 836 £ |
|
| EXPENDITURE Property Costs Intruder Alarm Maintenance Electricity Rates Insurance General Housekeeping Telephone Broadband Cost Direct operational costs Bank Charges Curatorial costs Staff Costs Equipment & Materials IT Costs Website Event Costs Publicity & Promotion General Subs & Fees Legal costs re CIO Consumables Postage & Packing Travel Online shop stock purchases Bookkeeping Grant Funded Expenditure SSC SEMD First Steps Strode's Foundation |
137 - 137 2 305 - 2 305 115 - 115 942 - 942 24 - 24 309 - 309 207 - 207 |
|
| 4 039 £ - £ 4 039 £ |
||
| 60 - 60 81 - 81 16 697 - 16 697 78 - 78 65 - 65 269 - 269 97 - 97 279 - 279 - - - 13 - 13 52 - 52 39 - 39 - - - 100 - 100 |
||
| 17 830 £ - £ 17 830 £ |
||
| - 441 441 - 1 503 1 503 - - - |
||
| - £ 1 944 £ 1 944 £ |
||
| TOTAL EXPENDITURE | 21 869 £ 1 944 £ 23 813 £ |
|
| Net Income/(Expenditure) for the year Reconciliation of Income & Expenditure Balance of funds at 1st January 2024 Balance of funds at 31st December 2024 |
||
| (10 033) £ 1 056 £ (8 977) £ |
||
| 21 466 £ 847 £ 22 313 £ 11 433 £ 1 903 £ 13 336 £ |
The Egham Museum Trust Charity Number 1198538
| Balance Sheet as at 31st December 2024 Restricted Funds SEMD First Steps Belron International Ltd Surrey County Council NLHF: Our Museum Strode's Foundation Unrestricted Funds General Funds Total Funds at 31st December 2024 Represented by: Fixed Assets Current Assets Due by The Egham Museum Trust (Charity Number 278422) Bank Balance - CoIF Bank Balance - CAF Bank Petty Cash Current Liabilities Creditors Net Assets |
2024 514 £ 1 £ 405 £ (5 358) £ 2 000 £ (2 438) 13 192 10 754 10 754 £ - £ 10 491 £ - £ - £ 263 £ 10 754 £ - £ 10 754 £ |
2023 1 497 £ 1 405 - - |
|---|---|---|
| 1 903 11 433 |
||
| 13 336 | ||
| 13 336 £ |
||
| - £ 13 472 £ - - - |
||
| 13 472 136 |
||
| 13 336 £ |
Certificate by the Trustees
We declare the foregoing Income and Expenditure Account and Balance Sheet to be correct.
…............................................... …............................................... Dr. M.G. Smith C. J. Warwick
Statement of the Independent Examiner to the Trustees of The Egham Museum Trust
I have examined the foregoing Income and Expenditure Account and Balance Sheet and certify them to be in accordance with the Trust's books, vouchers and records presented to me.
…............................................
J.R.A. Christie
Issuer
Keeping it Simple Bookkeeping
Document generated Mon, 27th Oct 2025 9:31:05 GMT
Document fingerprint 618a314dce040be61106f51c94b87e47
Parties involved with this document
Document processed
Party + Fingerprint
Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:45:10 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:48 GMT
Dr Matthew Smith - Signer (0c84216593de225280a3293cad3effed) Mr Christopher Warwick - Signer (5564badc930ee6ec873471ce53945007) Mr James Christie - Signer (4ecc32513361ddcbb502e334feb34b86) Michelle Jenkins - Copied In (2793813195ed4ec83ea62726e41338b1)
Audit history log
Date
Action
Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT
Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:37:56 GMT Mon, 27th Oct 2025 9:37:56 GMT Mon, 27th Oct 2025 9:37:58 GMT Mon, 27th Oct 2025 9:38:30 GMT Mon, 27th Oct 2025 9:38:44 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:43:10 GMT
Envelope generated with fingerprint 57afa7170c823fd15cd0eab1757a16ad (18.133.63.166) Document generated with fingerprint 2bde085cbceb47ec16d96382560b4fa7. (18.133.63.166) Document generated with fingerprint 618a314dce040be61106f51c94b87e47. (18.133.63.166) Dr Matthew Smith has been assigned to this envelope. (18.133.63.166) Mr Christopher Warwick has been assigned to this envelope. (18.133.63.166) Mr James Christie has been assigned to this envelope. (18.133.63.166) Michelle Jenkins has been assigned to this envelope. (18.133.63.166) Envelope generated Sent the envelope to Dr Matthew Smith for signing Document emailed to party email Dr Matthew Smith viewed the envelope (134.219.227.29) Dr Matthew Smith viewed the envelope (72.145.76.79) Dr Matthew Smith signed the envelope (134.219.227.29) Sent the envelope to Mr Christopher Warwick for signing (134.219.227.29) Document emailed to party email Mr Christopher Warwick viewed the envelope (83.244.176.189)
Mon, 27th Oct 2025 9:45:10 GMT Mon, 27th Oct 2025 9:45:10 GMT Mon, 27th Oct 2025 9:45:11 GMT Wed, 29th Oct 2025 10:07:24 GMT Wed, 29th Oct 2025 11:33:25 GMT Wed, 29th Oct 2025 11:33:42 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:49 GMT Wed, 29th Oct 2025 11:34:49 GMT
Mr Christopher Warwick signed the envelope (83.244.176.189) Sent the envelope to Mr James Christie for signing (83.244.176.189) Document emailed to party email Sent Mr James Christie a reminder to sign the document. (18.133.63.166) Mr James Christie viewed the envelope (148.252.141.8) Mr James Christie viewed the envelope (213.143.10.197) Mr James Christie signed the envelope (148.252.141.8) Sent the envelope to Michelle Jenkins for signing (148.252.141.8) This envelope has been signed by all parties (148.252.141.8) Document emailed to party email