**The Egham Museum Trust** The Literary Institute, 51 High Street Egham, Surrey, TW20 9EW
Registered Charity No: 1198538
01784 434483 curator@eghammuseum.org www.eghammuseum.org
**Honorary Patrons** Lord Hammond of Runnymede Baroness Prashar of Runnymede Dr. Ben Spencer MP
# **THE EGHAM MUSEUM TRUST**
# **TRUSTEES’ ANNUAL REPORT AND ACCOUNTS for the year ended 31 December, 2024**
## **Legal and Administrative Information**
Charity name: The Egham Museum Trust Charity registration number: 1198538
Financial year ended 31[st] December, 2024
Address: c/o The Literary Institute, 51 High Street, Egham, Surrey TW20 9EW
Governing document: Constitution of a Charitable Incorporated Organisation as at 6[th] April 2022.
## **Objects**
a) The provision and maintenance of a museum in or near Egham, which, through its exhibitions, outreach programmes and use of its collections, aims to provide for the communities of Egham, Egham Hythe, Englefield Green, Thorpe and Virginia Water, a centre of life-long learning dedicated to raising awareness, sharing knowledge and promoting enjoyment of local history.
b) The provision of the above museum with facilities and a budget for its day-to-day operation, research and outreach activities, the continued improvement of its services and the extension, enhancement, conservation and storage of its collections for the continued enjoyment and benefit of the local community and visitors.
**Our Vision:** A museum for all, valued by our diverse local community and at the heart of our cultural lives.
1
**Our Mission:** Through our collections, exhibitions and outreach programmes, we provide a centre of life-long learning that raises awareness, shares knowledge and promotes enjoyment of local history.
## **Trustees and Governance**
Trustees generally meet on a quarterly basis and those who served during the year and beyond were:-
Mr. V.M. Bairstow
Dr. S. Evans (appointed 25[th] March 2024)
Mrs. M.T. Harnden
Mrs. S. MacNicol (appointed 25[th] March 2024) Dr. M.G. Smith – Chair of Trustees Mr. C.J. Warwick
Trustees are elected from volunteers who have expressed an interest in the objects of the Trust. With a view to adopting best practice for charities, Trustees continued to commit to undertaking relevant training as part of their continued professional development.
The Trust is able to provide a home for its charitable activities because of a beneficial lease arrangement with Runnymede Borough Council (‘RBC’), giving security of tenure to its predecessor charity, The Egham Museum Trust, charity registration number 278422. The lease was assigned to this, the new charity on 4[th] July 2024.
The Egham Museum Trust’s Treasurer for 2024 was Michelle Jenkins.
The Trust’s curator in 2024 was Rebecca Tabrar, who was appointed on 13[th] May 2024.
## **Activities**
The Museum, which is open three days per week (Tuesdays, Thursdays and Saturdays), collects, displays and cares for items of local interest relating to Egham, Egham Hythe, Englefield Green, Thorpe and Virginia Water. Entrance is free. The Museum includes a gallery with displays charting the history of Egham and surrounding area from the neolithic to the present, a volunteer and community research room, and a storeroom. The Museum team produce temporary exhibitions, respond to research enquiries, devise and run events, offer school workshops, and maintain the Museum’s website and an active social media presence.
2
## **Achievements in 2024**
In 2024 the Museum team was focused on the delivery of its National Lottery Heritage Fund awarded project, ‘Our Museum’: Reconnecting Community and Collections (2024-2026). As part of this two-year project, the team carried out the following activities:
## _**A refreshed gallery**_
The team redesigned the interpretation and displays in the Museum gallery to incorporate underrepresented stories and better represent our community. This included a shift away from a single narrative of the history of Egham and surrounding area, and, instead, the incorporation of ‘micro-stories’ to make it easier for visitors to dip in and out of key moments and stories. The new displays also include QR codes to additional digital information, enabling interpretation to be more layered.
## _**Recruitment**_
In addition to Rebecca Tabrar’s appointment in 2024, the Museum also welcomed 6 new paid interns to support the community engagement and collection strands of our project. In so doing, the team has increased its capacity to continue to improve our digital collections record, to resume collections rationalisation efforts, and to hold more community events. In doing so, the interns have had the opportunity to gain valuable experience, develop skills, and build confidence.
## _**Community engagement**_
The team researched new community engagement models for ‘Our Museum’ project, including designing workshops to gain feedback from the community on our future collecting policies and how we can be of greater service to our local communities. The team attended several community events, including Fun Palaces at Egham Library and Open Days at Royal Holloway. In addition, several new school workshops were devised and delivered in local schools and at the Museum.
## _**Collections**_
The Collection Review Framework developed in 2020 was revised to enable collections rationalisation to resume, the team continued the digitisation of our object records, and several policies were updated in preparation for the anticipated renewal of our Arts Council England Accreditation.
3
## _**Key figures**_
- 796 visitors were welcomed to the Museum in 2024.
- 246 pupils were engaged via our school workshops.
- 172 people were engaged via community events.
- 26 local history enquiries were answered.
- 233,302 people were reached across our social media accounts.
- 38,076 people were engaged across our social media accounts.
- 3,183 hours were volunteered by our team.
## **Reserves Policy**
The Trust has had no Reserves Policy. It has relied principally on grants and donations to cover relevant expenditure and project work.
## **Grant-making Policy**
The Trust has no grant-making policy.
## **Review of Major Risks**
Major risks are reviewed on an on-going basis. In the opinion of Trustees, the Trust is a going concern for at least 12 months from the date of the approval of the attached financial statements.
## **Signature and Declaration**
The Trustees have approved this report and have authorised Dr. M.G. Smith to sign it on their behalf.
Dr. M.G. Smith (Chair, The Egham Museum Trust)
23 September, 2025
4
## **The Egham Museum Trust Charity Number 1198538 Income and Expenditure account for the year ended 31st December 2024**
|**INCOME**
**Grants**
SEMD First Steps
Royal Holloway College - Community Projects
Royal Holloway College - Teaching Museum
NLHF: Our Museum
Anon
Strode's Foundation
**Investment Income**
Bank interest - CAF Bank
- COIF
**Other Income and Sundries**
Cash Donations
Online Donations
Patron Scheme
Fundraising Evening
Online Shop Income
GiftAid from HMRC
Sundry donations
Reproduction Fees
Fp Empties Scheme
Event Income|**2024**
Unrestricted Funds
Restricted Funds
Total
-
£
-
£
-
£
-
-
-
-
-
-
-
13 530
13 530
7 230
-
7 230
-
2 000
2 000
7 230
£
15 530
£
22 760
£
47
-
47
-
-
-
47
£
-
£
47
£
548
£
-
£
548
£
19
-
19
-
-
-
-
-
-
-
-
-
365
-
365
-
-
-
-
-
-
6
-
6
453
-
453
1 392
£
-
£
1 392
£
8 668
£
15 530
£
24 198
£
146
-
146
1 889
-
1 889
112
-
112
888
-
888
-
-
-
(59)
-
(59)
251
-
251
3 229
£
-
£
3 229
£
60
-
60
250
-
250
90
18 047
18 137
37
699
736
81
400
481
82
-
82
243
-
243
402
-
402
-
-
-
431
-
431
45
-
45
370
-
370
3
-
3
-
-
-
-
-
-
1 588
725
2 313
3 681
£
19 872
£
23 553
£
-
-
-
-
-
-
-
-
-
-
£
-
£
-
£
6 910
£
19 872
£
26 782
£
1 759
£
(4 342)
£
(2 583)
£
11 433
£
1 903
£
13 336
£
13 192
£
(2 439)
£
10 753
£|**2023**
Unrestricted Funds
Restricted Funds
Total
-
£
3 000
£
3 000
£
500
-
500
9 800
-
9 800
-
-
-
-
-
-
-
-
-|
|---|---|---|
|||10 300
£
3 000
£
13 300
£|
|||35
-
35
-
-
-|
|||35
£
-
£
35
£|
|||-
£
-
£
-
£
200
-
200
50
-
50
-
-
-
1 031
-
1 031
100
-
100
120
-
120|
|||1 501
£
-
£
1 501
£|
||||
|**TOTAL INCOME**||11 836
£
3 000
£
14 836
£|
|**EXPENDITURE**
**Property Costs**
Intruder Alarm Maintenance
Electricity
Rates
Insurance
General Housekeeping
Telephone
Broadband Cost
**Direct operational costs**
Bank Charges
Curatorial costs
Staff Costs
Equipment & Materials
IT Costs
Website
Event Costs
Publicity & Promotion
General
Subs & Fees
Legal costs re CIO
Consumables
Postage & Packing
Travel
Online shop stock purchases
Bookkeeping
**Grant Funded Expenditure**
SSC
SEMD First Steps
Strode's Foundation||137
-
137
2 305
-
2 305
115
-
115
942
-
942
24
-
24
309
-
309
207
-
207|
|||4 039
£
-
£
4 039
£|
|||60
-
60
81
-
81
16 697
-
16 697
78
-
78
65
-
65
269
-
269
97
-
97
279
-
279
-
-
-
13
-
13
52
-
52
39
-
39
-
-
-
100
-
100|
|||17 830
£
-
£
17 830
£|
|||-
441
441
-
1 503
1 503
-
-
-|
|||-
£
1 944
£
1 944
£|
||||
|**TOTAL EXPENDITURE**||21 869
£
1 944
£
23 813
£|
|**Net Income/(Expenditure) for the year**
**Reconciliation of Income & Expenditure**
Balance of funds at 1st January 2024
Balance of funds at 31st December 2024|||
|||(10 033)
£
1 056
£
(8 977)
£|
|||21 466
£
847
£
22 313
£
11 433
£
1 903
£
13 336
£|
## **The Egham Museum Trust Charity Number 1198538**
|**Balance Sheet as at 31st December 2024**
**Restricted Funds**
SEMD First Steps
Belron International Ltd
Surrey County Council
NLHF: Our Museum
Strode's Foundation
**Unrestricted Funds**
General Funds
**Total Funds at 31st December 2024**
Represented by:
**Fixed Assets**
**Current Assets**
Due by The Egham Museum Trust (Charity Number 278422)
Bank Balance - CoIF
Bank Balance - CAF Bank
Petty Cash
**Current Liabilities**
Creditors
**Net Assets**|**2024**
514
£
1
£
405
£
(5 358)
£
2 000
£
(2 438)
13 192
10 754
10 754
£
-
£
10 491
£
-
£
-
£
263
£
10 754
£
-
£
10 754
£|**2023**
1 497
£
1
405
-
-|
|---|---|---|
|||1 903
11 433|
|||13 336|
|||13 336
£|
|||-
£
13 472
£
-
-
-|
|||13 472
136|
|||13 336
£|
## **Certificate by the Trustees**
We declare the foregoing Income and Expenditure Account and Balance Sheet to be correct.
…............................................... …............................................... **Dr. M.G. Smith C. J. Warwick**
## **Statement of the Independent Examiner to the Trustees of The Egham Museum Trust**
I have examined the foregoing Income and Expenditure Account and Balance Sheet and certify them to be in accordance with the Trust's books, vouchers and records presented to me.
…............................................
**J.R.A. Christie**
## **Issuer**
Keeping it Simple Bookkeeping
**Document generated** Mon, 27th Oct 2025 9:31:05 GMT
**Document fingerprint** 618a314dce040be61106f51c94b87e47
## **Parties involved with this document**
## **Document processed**
## **Party + Fingerprint**
Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:45:10 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:48 GMT
Dr Matthew Smith - Signer (0c84216593de225280a3293cad3effed) Mr Christopher Warwick - Signer (5564badc930ee6ec873471ce53945007) Mr James Christie - Signer (4ecc32513361ddcbb502e334feb34b86) Michelle Jenkins - Copied In (2793813195ed4ec83ea62726e41338b1)
## **Audit history log**
## **Date**
## **Action**
Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT
Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:31:05 GMT Mon, 27th Oct 2025 9:37:56 GMT Mon, 27th Oct 2025 9:37:56 GMT Mon, 27th Oct 2025 9:37:58 GMT Mon, 27th Oct 2025 9:38:30 GMT Mon, 27th Oct 2025 9:38:44 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:39:59 GMT Mon, 27th Oct 2025 9:43:10 GMT
Envelope generated with fingerprint 57afa7170c823fd15cd0eab1757a16ad (18.133.63.166) Document generated with fingerprint 2bde085cbceb47ec16d96382560b4fa7. (18.133.63.166) Document generated with fingerprint 618a314dce040be61106f51c94b87e47. (18.133.63.166) Dr Matthew Smith has been assigned to this envelope. (18.133.63.166) Mr Christopher Warwick has been assigned to this envelope. (18.133.63.166) Mr James Christie has been assigned to this envelope. (18.133.63.166) Michelle Jenkins has been assigned to this envelope. (18.133.63.166) Envelope generated Sent the envelope to Dr Matthew Smith for signing Document emailed to party email Dr Matthew Smith viewed the envelope (134.219.227.29) Dr Matthew Smith viewed the envelope (72.145.76.79) Dr Matthew Smith signed the envelope (134.219.227.29) Sent the envelope to Mr Christopher Warwick for signing (134.219.227.29) Document emailed to party email Mr Christopher Warwick viewed the envelope (83.244.176.189)
Mon, 27th Oct 2025 9:45:10 GMT Mon, 27th Oct 2025 9:45:10 GMT Mon, 27th Oct 2025 9:45:11 GMT Wed, 29th Oct 2025 10:07:24 GMT Wed, 29th Oct 2025 11:33:25 GMT Wed, 29th Oct 2025 11:33:42 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:48 GMT Wed, 29th Oct 2025 11:34:49 GMT Wed, 29th Oct 2025 11:34:49 GMT
Mr Christopher Warwick signed the envelope (83.244.176.189) Sent the envelope to Mr James Christie for signing (83.244.176.189) Document emailed to party email Sent Mr James Christie a reminder to sign the document. (18.133.63.166) Mr James Christie viewed the envelope (148.252.141.8) Mr James Christie viewed the envelope (213.143.10.197) Mr James Christie signed the envelope (148.252.141.8) Sent the envelope to Michelle Jenkins for signing (148.252.141.8) This envelope has been signed by all parties (148.252.141.8) Document emailed to party email