CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 414122 Perlod stsrt date To 31112122 Pariod end dato Charity namo: Rottingd•an Arts CIO Charity registration number: 1198501 Objectives and Activities SORP r0forenc8 Parn1.17 Summary of the purposes of the charity as set out in its govèming document To advance the arts and crafts in all their forms in Rottingdean for the benefit of the public bv the presentation of public concerts. displays, events, recitsls, workshops and interactive information The provision of free musical concert5 and events supported by donations and tickets. All income less costs is applied to the provision of events for the benefit of the public. The charity is non-profit maklng. Summary of the main activities in relation to those purposes for the publi¢ benefit, in particular, th8 activities, projects or services identified in the accounts. Statement confiming wh8ther the trustees have had regard to the guidan issued by the Charity Commission on public b8n8fl1 Pars 1.17 and Pgrn 1.18 The Trustees have been made aware of PBI and PB2 and provided with a summary. Charging in particular conforms with Appendix C of P82. They confirm they have regard for the guidance Addltlonal Infomiation {opUonal) You ma choose to include further statements where r8levant about: SORP feren The Charity does not make grants Para 1.38 Policy on grant making The Charity provides musical workshops to develop the publit understsnding of music Para 1.38 Policy on social investment including program related investment Chair 286 hr pa £3575 Manlt Team 468hr pa £5850 Treasurer 104hr pa £1300 Other Vol. 144hr pa £18(KJ All valued @ £12.50 ph, all non-remunerated Para 1.38 ContribLrtion made by volunteers other
Achievements and Performance The Charity undertook to run 12 events and a workshop in 2022. All events were Successfully undertaken. Over IS persons attended the free concerts ond the impact was to introduce many persons to a wide range of musical gen at no cost to themselves The ticketed perforniances generated a surplus that was paid into general funds. From those funds the performers at the free concerts were remunerated. The Charity created 4 newsletters and additional bulletins that informed our database of other musical events in the area provided by the local Church and the Heritage &xiety. Publicity was delfftred toevery household and we think this increases musical knowledge in the area. Summary of the main achievements of the tharity. 1dent1.ng the drfferen the chartty's work has made to the circumstances of its beneficiaries and any wder benefrts to society as whole. Para 120 Addltlonal Infomwllon {optlonal) You ma choose to indude further statements where relevant atM)ut: All objertives were athieved because every event was staged to over 21XJ) persons of which 15CO were free. Feedback was very positive Our objective to infom and educate was achleved through the events staged. Achievements against objectives set The fundraising activities. less the costs, realised small Surplus. This was a consequence of the fine weather for the open air, free concerts. This has been added to the reserve in case of bad weather this year Performance of fundraising activrties against oll'eclrrfes Para 1.41 The Charity did not make any investments. Investment perfomance against obj'ectives Other
Financlal Review Review of the charity's financial position at the end of the period Para 121 In 2022 the ao through its activitFes raised £18.125 with 51$ of £16,145 creating a modest surplu5 of £l.Sg). The Charity is in a sound financial position. A reserve wlicy has been drafted and is awaiting approval from Trustee5. The holding of reser4es are based on the risk of losing revenue due to adverse weather restricting audience numbers or none appearance of perfomiers. It is proposed to hold £IO,(M)O in reserve5 Statement explaining the policy for holding reserves stating why they are held Pwa122 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity corrtinuiro as a goiNJ conrn P8ra 1.22 PaA122 Parn 124 Para 1.23 There is currently no foreseeable rea50n for the Charity not to continue its endeavours. Addftlonal Information loptlonal) You ma dioose to include further statements where relevant about.. The Charivs sources of funds are:_ ricket sales £7.033. cOnrt supporters £5.450 Collertions at Concert £3,194 Parish Council grant £1,8AXt The charity's prinapal SoUrS of funds (including any fundraising) Para 1.47 Investment policy and objectives induding any social investment policy adopted Parn 1.46 The principle risks facing the charity are seen as: - The weather for open alr conrts - The generosity of residents to continue to supwrt the Charity. -8eing able to attract good performers at reasonable c05t to enable ticket sales A description of the prinapal risks facing the chanty Para 1.46
Structure, Governanco and Management Description of charity's trusts.. Type of goveming document ItrLiSt deed,. rob'al ck.arter) How is the charity constituted? le g unincorporated association. CIO) Trustee selection methods including details of any ¢onstitutional provi&ons e.g. election to post or name of any person or body entitled to appoint one or mo trustees Para 1.25 Written. signed Constitution as lodged with The Charities Commission ao Para 125 Para 125 Trustee are appointed and govemed according to the Charws constitution paragraphs 7 to 11 as lodged with The Charltles Commission Addltional Irrfornmllon (optional) You ma choose to include further statements where relevant about.. Polici88 and procedures adopted for the induction and training of trustees P•rt 1.51 The charit$ organisationai structure and any WKler neOrk with which the chanty works Para 1.51 Relationship with any related parties PArn 1.51 Other Reference and Administrative details Chari name Other name the cha istered chari numIr Charrtses principal address Rottin dean Arts CIO 1198501 8 Ncylhgate Close Rottingdean BN2 7DZ
Names of the charity tntea$ WI manage tho chafflty Tn•tse naffl• Offlco (Wany) Mwno af ptrrnon lor IWI ontliled Bemard TUM111 Christopher Davidson Chair Patricia Ellis Gill Lake Paul Patterson Christine Wales Roy Wales 414122 to 1 Nov 22 Founding Director 10 12 13 14 15 16 17 18 19 20 Co rate trustees- names of the directors at the date the re Dlrector n•rne wasa Name of trustees holding te to property bdorvJirvJ to the charity Trusts• nam•
Funds held as custodian trustees on behalf of others Descripb'on of the assets held in this capacty Name and objects of the charty on whose behalf thé assets are held and how this falls wthin the ajstodian charity's objects Details of arrangements for safe custody and segregation of such assets from the Charit$ own assets Addltlonal infomiation loptlonal) Name$ and addre8808 of advls•rs (Optlonal Infornmtlon) Type of Name Address adviser Name of Chief executive or names of senlor slaff members (Opdonal Infornlation) Exemptions from disclosure Reason for non-disdosure of ke nnel detai Other o tional information
Declarations The trusteu declarn that Ilw have appnwed tho trustees, report above. Slgned on behalf of the charlty$ trustees Slgnature(8) Full name($) Posltlon (eg Secretary, Chair. gtc) Bemard Drew TUM111 John ryant Chair Treasurer
ROThINGDEAN ARTS CIO Charlty Number: 1198501 Recelpts and Payinonts Accounts For th• Period Endad 31 Decambar 2022 S8ctlon A ReIp and Paym•nts Fund• Fund• Fund• Yo•r ricket Sales 3,194 5,450 3,194 5, Grants Donations 11.288 29.391 28,743 4743 Paym•nts Ticket Refvr•a8 270 8,435 8.435 Concerts on Ter Inrance 227 Stati(x Publicity Printing aKI Po8tJe 918 918 Volunteer Expense8 Repairn and Maintawrfx Card Terminal Costs 244 145 21 145 21 16.145 15.548 Totsl Pym•nts 1¢145 15,$48 N•t of R•GeW(Paym•nl•) 13,246 13.1 Ca•h Fund• L•t Y••r End Cash Fun(ts Thkn Y••r End
ROThNGDEAN ARTS CIO Charity Number 1198501 RKeipts and Payments Accounts For th• Period Ended 31 Docgmber 2022 Sectlon B Ststomgnt of Asgets and UabMII•8 a• at 31 D•comb•r 2022 C••h Fffid• 13248 Tot•1 C•th Fund• Valu8 Du• Slgrd ty one lx tA) tru8tee8 beh1 of tr*bu81ees.' Sgnature 18 Aug 2023 18 AugLOt 2023
Independent Examinerfs Report on the Accounts Report to the trustees of Rottiwan Arts CIO on acrnunts forthe perlod ended 31 December 2021 I report to the trustees on my examinathx) ofthe accounts ofthe above tharlty I"theTrusf} forthe perlod ended 31 December 2021 As the tharivs tntstÈes are resrth5ible forthe Ixepar¥tion of the acCrts In a{Tordan wlth the requirements of the Charities Act 2011 Acfl. The dri5 tnJ5tees ionsiderthat an audlt is not requlred for thls year {under sectlon 144121 of the 2011A aThl that an herthtt amInatIOn Is needed. It is my responsibility: To examlne the acc4wnts undersertlon 145 ofthe 2011kt: To follow the procedures laid thy•m In the General DirectioYts•¥w by the crfty Commlssk)ners under sectlon 145151(b) of tr 2011 A¢. To state whether particular matter5 haveumne to my attentM. Bas15 of Independent examlnerfs report My examlnatEon carrled out In xCOrdan ¥rfth the fjeneral tkectlons the Charfty C(Thmlss10n. An examination Indudes a of the acttwntlr reoKds kept ty the tharity and a comparlson of the accounts presented wlth tFKJse fetord& It akn Indth consKleratlon of any unLwal Items or dlsclosures In the atcounts ond seekirw emplanatiors from you as trustees corKemlr4 arry such matters. The procedures undertaken do not provide all the ldencethat would be fe(pJired tn an audtL arrtl cwsequentty opinion 15 in the ststement below. Independent examlnerfs statement I have completed my examlrotlon. I confirm that no matters have come to t)ry attention l. Whlth gives me resonable causeto belknthat In. materfal rw the requlrement&' To keep accounti record% In accA)rdance wlth secuon 130 ofthe 2011 Art; •nd To wepare accounts whlth accord with the xc4)untire retords and comptywlth the accountlng requlrementsofthe 2011AcL' ha not been met: or l To whlth. In my opinion, attention shwld be dr in order to enable a understsndlng of the Sl8ned: Name: Phlllp Woodgate, FCCA Professlonal Body: ACCA Address: Wood8e Attountin8 Seres Ltd. Unlt 43, Neha Entwprlse Centre, Nehaven, East Suss BN9 98A