To
Trustees' Annual Report for the period
Period start date 31 March 2022
Period end date 31 December 2022
From
Section A Reference and administration details
Charity name Youth Organisations in Uniform West Midlands CIO Other names charity is known by YOU WM Registered charity number (if any) 1198465
Charity's principal address West Midlands Lieutenancy
11 Waterloo Street Birmingham Postcode B2 5TB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not **for whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr G Marsh | CharityTrustee and Chair | First CharityTrustee | ||
| Ms C Canty | CharityTrustee | First CharityTrustee | ||
| Mr R Mabery | CharityTrustee | First CharityTrustee | ||
| For information : Appointed 1 Mar 23 |
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| LadyDiana Crabtree | CharityTrustee | The existingTrustees | ||
| Mr N Sarling | CharityTrustee | The existingTrustees | ||
| Mr C Houghton | CharityTrustee | The existingTrustees | ||
| Mr K Aldridge | CharityTrustee | The existingTrustees | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year N/A
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Independent Examiner Mr J Wood 27 Oak Hill Drive , Edgbaston, Birmingham, B15 3UG
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Appointed by existing trustees
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The PROMOTION OF THE EFFICIENCY AND EFFECTIVENESS AND THE EFFECTIVE USE OF CHARITABLE RESOURCES OF YOUTH ORGANISATIONS WHOSE MEMBERS WEAR UNIFORMS IN THE WEST MIDLANDS FOR THE BENEFIT OF THE PUBLIC IN PARTICULAR BUT NOT EXCLUSIVELY BY:
Summary of the objects of the charity set out in its governing document
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(a) Consulting with the uniformed youth organisations to develop appropriate plans for delivery and implementation.
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(b) Providing guidance to young people, parents and carers to enable them to choose the most appropriate uniformed youth organisation.
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(c) Enabling capacity building of the uniformed youth organisations by advice to attract and develop adult volunteers.
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(d) Supporting collaboration between uniformed youth organisations
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for mutual benefit.
- (e) Raising awareness of the public benefit of membership of uniformed youth organisations to the individual and the community through advocacy, events and public relations.
‘West Midlands’ is the Cities of Birmingham, Coventry and Wolverhampton, and the Metropolitan Boroughs of Dudley, Sandwell, Solihull and Walsall.
‘Uniformed Youth Organisations’ are those units which are located in the West Midlands of The Army Cadet Force, Boys Brigade and Girls’ Association, Combined Cadet Force, Fire Cadets, Girls’ Brigade, Girlguiding, RAF Air Cadets, Sea Cadet Corps, Scouts, St John Ambulance and the Volunteer Police Cadets, together with such other youth organisations as the Trustees may in the future consider suitable for inclusion.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The main activities are as specified within the five action areas of the Objectives above, namely:
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Consultation between the youth organisations for public benefit
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Providing information and guidance
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Enabling capacity building
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Supporting collaboration
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Raising awareness of the public benefit of the young organisations
In planning the activities of the Charity the Trustees have had regard to the guidance given in Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and Performance
Summary of the main achievements of the charity during the year
This is the first Annual Report of the YOU WM Charity, which came about following discussions between leaders of the eleven Youth Organisations in 2021, and which was based on the format of ‘YOU London’. Although meetings were initially restricted by the covid pandemic, the Earl of Wessex launched YOU WM in September, followed by launch events in the Black Country, Coventry and Birmingham through to Spring 2022 in which the organisations were showcased and adult Leaders and members met civic, community and business leaders.
Donations from the Coventry & Warwickshire Chamber of Commerce, the Police & Crime Commissioner’s Building Blocks Charity, the Montal and Rowlands Trust Charities, Dudley MBC and the West Midlands Reserves Forces’ and Cadets’ Association (‘WMFRCA’) ensured funding for start-up and the first two years of operations and the appointment of a part-time co-ordinator. Fundraising continues.
An application to the Charity Commision (‘CC’) for registration of YOU WM as a Charity was submitted in August 2021 but due to effect of covid on CC operations, registration was delayed until 31 March 2022. These accounts nevertheless also cover the pre-registration period of activity.
A call for Trustees was circulated in autumn 2022 which subsequently led to the appointment of four additional Trustees in March 2023, all having a depth of hands-on experience with youth organisations.
The organisations agreed an action plan in July 2022 to include activities to support the main pillars of the Objectives, key elements of which are:
Providing Information and Guidance. The website has been launched, providing young people, parents and carers with details of each organisation and links to local units. The development of this facility is continuing (www.youwm.org.uk)
Promoting Adult Volunteering. A summary of key tools to attract adult volunteers has been developed and local meetings are ongoing to identify avenues for capacity building. A programme for promotional activity is being implemented, including for Volunteering Week.
Collaboration between organisations. A number of opportunities for two or more of the YOU WM organisations to help each other with resources, training and advice have been facilitated; collaborative momentum is building in various areas.
A major leadership event for young people from the eleven organisations is being planned for August 2023.
Raising awareness and advocacy. A programe of workshops in each of the seven local authority areas of the West Midlands has commenced, bringing together local YOU WM and Lieutenancy leaders with Councillors and officers involved in childrens’ services with the aim of strengthening local contact, advocacy and identifying areas for joint working and action. A schedule of local civic awards is being prepared to ensure that outstanding adult vounteers and young people are recognised. An initial Newsletter was issued.
The action plan will be reviewed and updated in mid-2023 to identify further opportunitie to fulfill the Charity’s objectives. A YOU WM Youth Forum is planned to be set up in 2023 to ensure that the views of young particpants are heard.
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Section D Achievements and Performance
Thanks are due to the leaders of the eleven youth organisations, the Trustees, WMRFCA, the Lord-Lieutenant, Deputy Lieutenants and staff of the WM Lieutenancy and other local supporters for their enthusiastic commitment to the formation of YOU WM
Section E Financial review
The Charity’s policy on reserves is to maintain sufficient reserves to fund Brief statement of the the planned activity of the Charity for at least 12 months in the future. charity’s policy on reserves
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The Charity’s principal sources of funds are:
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Grants from grant making charities with an interest in young people and community development
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- Public and private sector bodies
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
CATHERINE RUTH CANTY Full name(s) GEORGE ROBERT MARSH Position (eg Secretary, Chair, TRUSTEE and CHAIR TRUSTEE etc) Date 13 July 23
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Charity Name Reg No YOUTH ORGANISATIONS IN UNIFORM WEST MIDLANDS CIO 1198465 Receipts and payments accounts CC16a For the period Period start date Period end date To from 31-Mar-22 31-Dec-22
| Section A Receipts and | payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 23,000 2,500 10,000 2,000 5,000 1,000 300 85 43,885 - - - 43,885 5088 570 335 11306 220 806 3386 21,710 - - - 21,710 22,175 - - 22,175 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 23,000 2,500 10,000 2,000 5,000 1,000 300 85 - 43,885 - - - 43,885 5,088 570 335 - - 11,306 220 806 3,386 - 21,710 - - - 21,710 22,175 |
Last year to the nearest £ |
|
| Coventry & Warwickshire Chamber Donation |
23,000 | - | ||||
| West Midlands Police & Crime Commissioner 'BuildingBlocks' Charity |
2,500 | - | ||||
| Montal Charitable Trust Donation | 10,000 | - | ||||
| Rowland Trust Donation | 2,000 | - | ||||
| DudleyMBC Donation | 5,000 | - | ||||
| WM RFCA Social Media Grant | 1,000 | - | ||||
| CoventryMayor Donation | 300 | - | ||||
| Lloyds Bank Compensation | 85 | |||||
| Sub total(Gross income for AR) | 43,885 | - | ||||
| A2 Asset and investment sales, (see table). |
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| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments Charity Set Up Website Marketing Materials Misc Costs Running Costs Co-ordinator Co-ordinator expenses Website Maintenance Function costs **Sub total ** |
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| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 22,175 | - | - | 22,175 | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 22,175 | - | - | 22,175 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds CCXX R1 accounts (SS) |
Details current account 1 |
Unrestricted funds to nearest £ 27,220 - - |
Restricted funds to nearest £ - - - 3 |
Endowment funds to nearest £ |
|---|---|---|---|---|
| current account | 27,220 | - | - | |
| - | - | - | ||
| 1 | - | - | - 1/07/2023 |
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details WM RFCA Signature Details |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Details WM RFCA Signature Details |
27,220 |
|---|---|---|---|
| GEORGE R MARSH | |||
CCXX R2 accounts (SS)
31/07/2023
2
| p membersof |
YOUTHORGANISATIONSIN UNIFORM | WEST MIDLA | NDS |
|---|---|---|---|
| Onaccountsfortheyear | 31December2022 | Charityno | 1198465 |
| ended | (ifany) | ||
| Setout onpages | Report Letter-Pages1and2 | ||
| Receipts and Payments Accounts-Form | CC16apages | 1and2 | |
| Ireport to thetrusteeson myexamination | oftheaccounts oftheabove | ||
| charity("the Trust") for theyearended |