Trustees’ Annual Report for the period
From 1/1/2025 Period start date To 31/12/2025 Period end date Charity name: OULSTON VILLAGE HALL Charity registration number: 1198368
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a Village Hall and to promote the provision of facilities for recreational and leisure activities for local residents, without discrimination. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Managing and maintaining the Village Hall and encouraging participation in events. Regular activities include monthly Coffee Mornings, table tennis sessions and an annual quiz. We run purely social events, including a village picnic and Christmas lights celebration, to encourage wider use and appreciation of the hall. The hall is also used for all Parish Meetings and associated sub-meetings. This summer we again organised an Open Gardens event. This is a major fundraiser but also involves a high level of volunteer involvement for a small village. Other funds have been raised this year mainly from our 100 Club, quiz and Coffee Mornings, along with the hiring out of tables and chairs. A working group completed the renovation of the iconic red telephone kiosk next to the hall. It has now been reinstated as a Book Swap. The value of the work done was recognised by a grant from Howardian Hills National Landscape. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have taken on board guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not a[pplicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | The success of the hall is entirely dependent on the generous efforts of our volunteers, both the Trustees and other residents who provide DIY skills, run activities such as Coffee Mornings and help at events. The renovation of the phone box alone involved 221 volunteer hours. Open Gardens saw over a third of the gardens in the village opening for five hours on the day. Volunteers also manned the ticket sales, two car parks and two very busy refreshment facilities. |
| Other | A grant of £1000 was received from the Howardian Hills Project Fund on completion of the phone box refurbishment. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has delivered regular, varied social events and issued regular newsletters (by email or hand delivered) to keep the residents informed of events and encourage involvement. Numbers at events are consistently high for a small village and provide an opportunity for new and former residents to meet their neighbours and support each other. The size and situation of the hall limits letting opportunities so we concentrate on providing a welcoming hub for community activities. We appreciate suggestions for new ideas to attract residents - this year a table tennis table was purchased and weekly sessions are held attracting users aged from 11 to 90. We actively welcome newcomers and neighbours in outlying properties to all events and promote social cohesion with ‘whole of village’ events like quizzes and picnics. We also encourage participation in inter-village activities with neighbouring halls |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash held in the bank on 31/12/25 was £1676.99 in the current account and £15755.05 in the savings account. Due to the income from Open Gardens, we were able to fund repairs from the current account. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Day to day running costs are modest as the hall is provided on a ‘peppercorn’ rent and income generally covers normal expenditure. Reserves cover unplanned expenditure and/or shortfalls in income. However, it is an old building and further major repairs are required. The savings account is used to keep funds accessible for repairs whilst also generating an income. |
| Amount of reserves held | Para 1.22 | £3000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or re-appointed annually at the Annual General Meeting. There are no persons or bodies entitled to appoint trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | OULSTON VILLAGE HALL |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1198368 |
| Charity’s principal address | Well Cottage Oulston York YO61 3RA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Lockwood | Chairman | |||
| Richard Upton | Treasurer | |||
| Angela Pontefract | Secretary | |||
| Gillian Burn | ||||
| Jacqueline Lockwood |
||||
| StaceyShort | ||||
| Josephine Torrens- Burton |
||||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None | |
|---|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A | |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s)
Position (eg Secretary, Chair, etc)
Date
MMARY OF AC OUNTS YEAR ENDING 3 2025 - OULST N VILLAGE HALL Income for year Events: Coffee m(Ynings Table tennis Open Garden5 Donatons & Hire Phone box grant Book sale £420.80 £131.80 £2,958.70 £246.40 £i,LKK).00 £5.CLI £820.80 755.05 Donats'ons l Hire Miscellaneous 10) Club Savings account Interest £6.338.55 Ewen5es for year Heat. light. water Rent & renodtiOn5 Insurance Health & Safety Lottery Licence Membership, fees Phone box renovation Table tenfiis equipment Event costs etc £459.46 £2,256.C(I £382.73 £59.76 £20.00 £42.IXI £747.21 £354.96 £540. £309.01 ItK> Club pnzes Purchases £5,171.13 Balance of Income minus expendlture for year £1,167.42 Recon on with 31st Dec 2024 Uoyds Current Account Nationwide Savings Account Cash held £1.264.62 £15,1))o. £0.00 £16,264.62 31st Dec 2025 Uoyds Current Account Nationwde Savings Account Cash held £1.676.99 £15.755.05 £0. £17,432.04 Total Income for year £1.167.42 J2eJ dj J.4 44 LF FGI8