## **Trustees’ Annual Report for the period** **From 1/1/2025 Period start date To 31/12/2025 Period end date Charity name: OULSTON VILLAGE HALL Charity registration number: 1198368** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To establish and run a Village Hall and to
promote the provision of facilities for
recreational and leisure activities for local
residents, without discrimination.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Managing and maintaining the Village Hall
and encouraging participation in events.
Regular activities include monthly Coffee
Mornings, table tennis sessions and an
annual quiz. We run purely social events,
including a village picnic and Christmas
lights celebration, to encourage wider use
and appreciation of the hall. The hall is also
used for all Parish Meetings and associated
sub-meetings.
This summer we again organised an Open
Gardens event. This is a major fundraiser
but also involves a high level of volunteer
involvement for a small village. Other funds
have been raised this year mainly from our
100 Club, quiz and Coffee Mornings, along
with the hiring out of tables and chairs.
A working group completed the renovation of
the iconic red telephone kiosk next to the
hall. It has now been reinstated as a Book
Swap. The value of the work done was
recognised by a grant from Howardian Hills
National Landscape.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have taken on board guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not a[pplicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|The success of the hall is entirely dependent
on the generous efforts of our volunteers,
both the Trustees and other residents who
provide DIY skills, run activities such as
Coffee Mornings and help at events. The
renovation of the phone box alone involved
221 volunteer hours.
Open Gardens saw over a third of the
gardens in the village opening for five hours
on the day. Volunteers also manned the
ticket sales, two car parks and two very busy
refreshment facilities.| |Other||A grant of £1000 was received from the
Howardian Hills Project Fund on completion
of the phone box refurbishment.| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has delivered regular, varied
social events and issued regular newsletters
(by email or hand delivered) to keep the
residents informed of events and encourage
involvement. Numbers at events are
consistently high for a small village and
provide an opportunity for new and former
residents to meet their neighbours and
support each other. The size and situation of
the hall limits letting opportunities so we
concentrate on providing a welcoming hub
for community activities. We appreciate
suggestions for new ideas to attract
residents - this year a table tennis table was
purchased and weekly sessions are held
attracting users aged from 11 to 90. We
actively welcome newcomers and
neighbours in outlying properties to all
events and promote social cohesion with
‘whole of village’ events like quizzes and
picnics. We also encourage participation in
inter-village activities with neighbouring halls| Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash held in the bank on 31/12/25 was
£1676.99 in the current account and
£15755.05 in the savings account. Due to
the income from Open Gardens, we were
able to fund repairs from the current
account.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Day to day running costs are modest as the
hall is provided on a ‘peppercorn’ rent and
income generally covers normal expenditure.
Reserves cover unplanned expenditure
and/or shortfalls in income. However, it is an
old building and further major repairs are
required. The savings account is used to
keep funds accessible for repairs whilst also
generating an income.| |Amount of reserves held|Para 1.22|£3000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or re-appointed
annually at the Annual General Meeting.
There are no persons or bodies entitled to
appoint trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**OULSTON VILLAGE HALL**| |---|---| |Other name the charity uses|None| |Registered charity number|**1198368**| |Charity’s principal address|Well Cottage
Oulston
York
YO61 3RA| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Lockwood|Chairman||| ||Richard Upton|Treasurer||| ||Angela Pontefract|Secretary||| ||Gillian Burn|||| ||Jacqueline
Lockwood|||| ||StaceyShort|||| ||Josephine Torrens-
Burton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None|| |---|---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** MMARY OF AC OUNTS YEAR ENDING 3 2025 - OULST N VILLAGE HALL Income for year Events: Coffee m(Ynings Table tennis Open Garden5 Donatons & Hire Phone box grant Book sale £420.80 £131.80 £2,958.70 £246.40 £i,LKK).00 £5.CLI £820.80 755.05 Donats'ons l Hire Miscellaneous 10) Club Savings account Interest £6.338.55 Ewen5es for year Heat. light. water Rent & reno￿dtiOn5 Insurance Health & Safety Lottery Licence Membership, fees Phone box renovation Table tenfiis equipment Event costs etc £459.46 £2,256.C(I £382.73 £59.76 £20.00 £42.IXI £747.21 £354.96 £540. £309.01 ItK> Club pnzes Purchases £5,171.13 Balance of Income minus expendlture for year £1,167.42 Recon on with 31st Dec 2024 Uoyds Current Account Nationwide Savings Account Cash held £1.264.62 £15,1))o. £0.00 £16,264.62 31st Dec 2025 Uoyds Current Account Nationwde Savings Account Cash held £1.676.99 £15.755.05 £0. £17,432.04 Total Income for year £1.167.42 J2eJ dj J.4 44 LF FGI8