Trustees’ Annual Report for the period
From: 1[st] January 2024 To: 31[st] December 2024 Charity name: OULSTON VILLAGE HALL Charity registration number:1198368
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To establish and run a Village Hall and to promote the provision of facilities for recreational and leisure activities for local residents, without discrimination. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running the Village Hall and encouraging participation in events. Regular activities include monthly Coffee Mornings, which continue to be very well attended, a monthly Knit and Natter group as well as one-off events such as Christmas Lights and a Village Picnic. This year a small group took on the renovation of the old red telephone kiosk next to the hall. This iconic piece of street furniture is usually used as a Book Swap but was suffering from damp and the door needed repair. The Book Swap has been relocated temporarily. Some events are purely social with no fund-raising element, to encourage use of the hall by all residents as an amenity. Funds have been raised this year mainly from our 100 Club, quiz and Coffee Mornings, along with the hiring out of tables and chairs. We also provided lunch for a local Early Onset Dementia support group. The hall is also used for all Parish Meetings and associated sub-meetings. Open Gardens is planned again for 2025. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have taken on board guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | Not applicable. |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | The success of the hall is entirely dependent on the generous efforts of our volunteers, both the Trustees and other residents who provide DIY skills, run activities such as Coffee Mornings and the Knit & Natter group and help at events. The initial stages of the phone box renovation required many hours of hard work dismantling and stripping down the structure. Another team is waiting to take on the repainting work. |
| Other | A grant of £300 was made towards the phone box renovation from our local Councillor’s Locality Budget. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees, supported by volunteers, have delivered regular, varied social events and issued regular newsletters (by email or hand delivered) to keep the residents informed of events and encourage involvement. Numbers at events are consistently high for a small village and provide an opportunity for new and former residents to meet their neighbours and support each other. The size and situation of the hall limits letting opportunities so we concentrate on providing a welcoming hub for community activities. We appreciate suggestions for new ideas to attract residents. We actively welcome newcomers and neighbours in outlying properties to all events and promote social cohesion with ‘whole of village’ events like quizzes and picnics. We also encourage participation in inter-village activities with neighbouring halls. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity had cash in the bank at 31/12/24 of £16264. Of that, £15000 was invested in an interest-bearing account which is expected to earn around £700 when it matures in early 2025. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In general, running costs are modest as the hall is provided on a ‘peppercorn’ rent and income generally covers normal expenditure. Reserves cover unplanned expenditure and/or shortfalls in income. However, it is an old building and more major repairs are now required. The fixed term account mentioned above was chosen because expenditure is anticipated for these repairs in 2025. |
| Amount of reserves held | Para 1.22 | £3000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or re-appointed annually at the Annual General Meeting. There are no persons or bodies entitled to appoint trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | OULSTON VILLAGE HALL |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1198368 |
| Charity’s principal address | Well Cottage Oulston York YO61 3RA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Lockwood | Chairman | |||
| Richard Upton | Treasurer | |||
| Angela Pontefract | Secretary | |||
| Gillian Burn | ||||
| Jacqueline Lockwood |
||||
| StaceyShort | ||||
| Josephine Torrens- Burton |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Angela Caroline Pontefract
Position (eg Secretary, Secretary
Chair, etc)
Date 24. April 2025
SUMMARY FA COUNTS YEAR ENDING 3 2024 - OULSTON VILLAGE HALL Income for Events: £437.50 Quiz nryht {2 Kntt & Natter12) Out & about Lunch12) Donations & Hire Phone box grant £201.CK) £32.(Kl £80.tK) £125.(X) £3(Kl.LX) £811.20 Donations l Hire 100 Club £1,986.70 Expenses for year Heat. Itght. water Rent & renovations Insurance Health & Safety Lottery Licenee Membership. fee5 Phone box materials Buildlng survev Event Costs etc £489.63 £86.82 £358.99 £399.53 £20.00 £42.00 £1,109.45 £720.00 £540. £142.84 I aub prizes Purchases £3,909.26 Balance of Incoffle rnlnus expendlture for year 41.922.56 31st Dec 2023 Uoyd5 Current Account Cash held £18,187.18 £0. £18.187.18 31st Dec 2024 Uoyds Current Account Nationwide Savings Account Cash held £1.264.62 £15,(. £o.(x) £16,264.62 Totsl Income for year 41,922.56 Ale1< FCI.e