## **Trustees’ Annual Report for the period** **From: 1[st] January 2024 To: 31[st] December 2024 Charity name: OULSTON VILLAGE HALL Charity registration number:1198368** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To establish and run a Village Hall and to**
**promote the provision of facilities for**
**recreational and leisure activities for local**
**residents, without discrimination.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Running the Village Hall and encouraging**
**participation in events.**
**Regular activities include monthly Coffee**
**Mornings, which continue to be very well**
**attended, a monthly Knit and Natter group**
**as well as one-off events such as**
**Christmas Lights and a Village Picnic. This**
**year a small group took on the renovation**
**of the old red telephone kiosk next to the**
**hall. This iconic piece of street furniture is**
**usually used as a Book Swap but was**
**suffering from damp and the door needed**
**repair. The Book Swap has been relocated**
**temporarily.**
**Some events are purely social with no**
**fund-raising element, to encourage use of**
**the hall by all residents as an amenity.**
**Funds have been raised this year mainly**
**from our 100 Club, quiz and Coffee**
**Mornings, along with the hiring out of**
**tables and chairs. We also provided lunch**
**for a local Early Onset Dementia support**
**group. The hall is also used for all Parish**
**Meetings and associated sub-meetings.**
**Open Gardens is planned again for 2025.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have taken on board**
**guidance issued by the Charity**
**Commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|**Not applicable.**| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**The success of the hall is entirely**
**dependent on the generous efforts of our**
**volunteers, both the Trustees and other**
**residents who provide DIY skills, run**
**activities such as Coffee Mornings and**
**the Knit & Natter group and help at**
**events. The initial stages of the phone**
**box renovation required many hours of**
**hard work dismantling and stripping**
**down the structure. Another team is**
**waiting to take on the repainting work.**| |Other||**A grant of £300 was made towards the**
**phone box renovation from our local**
**Councillor’s Locality Budget.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Trustees, supported by volunteers,**
**have delivered regular, varied social**
**events and issued regular newsletters (by**
**email or hand delivered) to keep the**
**residents informed of events and**
**encourage involvement. Numbers at**
**events are consistently high for a small**
**village and provide an opportunity for**
**new and former residents to meet their**
**neighbours and support each other. The**
**size and situation of the hall limits letting**
**opportunities so we concentrate on**
**providing a welcoming hub for**
**community activities. We appreciate**
**suggestions for new ideas to attract**
**residents. We actively welcome**
**newcomers and neighbours in outlying**
**properties to all events and promote**
**social cohesion with ‘whole of village’**
**events like quizzes and picnics. We also**
**encourage participation in inter-village**
**activities with neighbouring halls.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had cash in the bank at**
**31/12/24 of £16264. Of that, £15000 was**
**invested in an interest-bearing account**
**which is expected to earn around £700**
**when it matures in early 2025.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**In general, running costs are modest as**
**the hall is provided on a ‘peppercorn’**
**rent and income generally covers normal**
**expenditure. Reserves cover unplanned**
**expenditure and/or shortfalls in income.**
**However, it is an old building and more**
**major repairs are now required. The fixed**
**term account mentioned above was**
**chosen because expenditure is**
**anticipated for these repairs in 2025.**| |Amount of reserves held|Para 1.22|**£3000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or re-appointed**
**annually at the Annual General Meeting.**
**There are no persons or bodies entitled**
**to appoint trustees.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**OULSTON VILLAGE HALL**| |---|---| |Other name the charity uses|None| |Registered charity number|**1198368**| |Charity’s principal address|Well Cottage
Oulston
York
YO61 3RA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Lockwood|Chairman||| ||Richard Upton|Treasurer||| ||Angela Pontefract|Secretary||| ||Gillian Burn|||| ||Jacqueline
Lockwood|||| ||StaceyShort|||| ||Josephine Torrens-
Burton|||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** **None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Angela Caroline Pontefract **Position (eg Secretary,** Secretary **Chair, etc)** Date 24. April 2025 SUMMARY FA COUNTS YEAR ENDING 3 2024 - OULSTON VILLAGE HALL Income for Events: £437.50 Quiz nryht {2 Kntt & Natter12) Out & about Lunch12) Donations & Hire Phone box grant £201.CK) £32.(Kl £80.tK) £125.(X) £3(Kl.LX) £811.20 Donations l Hire 100 Club £1,986.70 Expenses for year Heat. Itght. water Rent & renovations Insurance Health & Safety Lottery Licenee Membership. fee5 Phone box materials Buildlng survev Event Costs etc £489.63 £86.82 £358.99 £399.53 £20.00 £42.00 £1,109.45 £720.00 £540. £142.84 I￿ aub prizes Purchases £3,909.26 Balance of Incoffle rnlnus expendlture for year 41.922.56 31st Dec 2023 Uoyd5 Current Account Cash held £18,187.18 £0. £18.187.18 31st Dec 2024 Uoyds Current Account Nationwide Savings Account Cash held £1.264.62 £15,(￿. £o.(x) £16,264.62 Totsl Income for year 41,922.56 Ale1< FCI.e