2023-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2023 To 31[st] December 2023 Charity name: OULSTON VILLAGE HALL

Charity registration number:1198368

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To establish and run a Village Hall and to promote the provision of facilities for recreational and leisure activities for local residents, without discrimination.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Running the Village Hall and encouraging participation in events. Regular activities include monthly Coffee Mornings, which have been increasingly well attended, a monthly Knit and Natter group as well as one-off events such as Christmas Lights and a BYO Coronation Picnic. Some events are purely social with no fund-raising element, to encourage use of the hall by all residents as an amenity. Funds have been raised mainly from Open Gardens, a 100 Club, quiz and Coffee Mornings, along with the hiring out of tables and chairs. The hall is also used for all Parish Meetings and associated sub-meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have taken on board guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Not applicable. Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The success of the hall is entirely dependant on the generous efforts of our volunteers, both the Trustees and other residents who provide DIY skills, run activities such as Coffee Mornings and the Knit & Natter group and help at events. Open Gardens was heavily reliant on the whole community pulling together due to the impact of such an event on our small village.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees, supported by volunteers, have delivered regular, varied social events and issued regular newsletters (by email or hand delivered) to keep the residents informed of events and encourage involvement. Numbers at events are consistently high for a small village and provide an opportunity for new and former residents to meet their neighbours and support each other. The size and situation of the hall limits letting opportunities so we are concentrating on providing a welcoming hub for community activities. We actively welcome newcomers and neighbours in outlying properties to all events and promote social cohesion with ‘whole of village’ events like Open Gardens.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
	Para 1.41

Investment performance against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity had cash in the bank at 31/12/23 of £18187.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Present running costs are modest as the hall is provided on a ‘peppercorn’ rent. However, it is an old building and future repairs are anticipated.
Amount of reserves held	Para 1.22	£3000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or re-appointed annually at the Annual General Meeting. There are no persons or bodies entitled to appoint trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	OULSTON VILLAGE HALL
Other name the charity uses	None
Registered charity number	1198368
Charity’s principal address	Well Cottage Oulston York YO61 3RA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Peter Lockwood	Chairman	Chairman from 25/3/23
	Richard Upton	Treasurer
	Angela Pontefract	Secretary
	Gillian Burn
	Jacqueline Lockwood		Elected 25/3/23
	StaceyShort
	Josephine Torrens- Burton
	Allison Sheard	Chairman	23/3/22 - 25/3/23
	Clive Atkinson		23/3/22 - 25/3/23

– Corporate trustees names of the directors at the date the report was approved Director name

None

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
None
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Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Angela Caroline Pontefract

Position (eg Secretary, Secretary Chair, etc)

Date 6" March 2024

SUMMARY OFACCOUNTS YEAR ENDING 3 2023- OU N VILLAGE HALL Income for year Events: Coffee momiTr8s Quiz night Open Gardens Plant sale Book Club £423.45 £106. £2.095.46 £5.00 £15.00 £182.40 £190.37 £40.CKJ £945.60 Donations l Hire Miscellaneous EDF credit note Coronation prints Il￿ Club £4,003.28 Expenses loi year Heat, light. v￿ter Rent & renovations Insurance Health & Safety Lottery Licence Membership. fees Acoustic panels Event costs etc £3LNJ.03 £6.00 £378.57 £54.96 £20.IXI £42.lJO £2.640.(LI £540.(M) £300.(M) £251.62 100 Club prizes Open Gardens float PuTchases E4,533.18 Balance ol Income mlnus expendlture for year 4529.90 31st Dec 2022 Lloyds Current Account Cash held £18,874.08 £0.00 £18,874.08 31st Dec 2023 Uoyds Ctsryent Atcount Zurich Insurnnce (paid but not cleared in 20221 Cash held £18,187.18 £157.IXI £0.00 £18,344.18 Totsl Income for year 4529.90 p41 Thwlf Fcis OL¥