## **Trustees’ Annual Report for the period** **From 1[st] January 2023 To 31[st] December 2023 Charity name: OULSTON VILLAGE HALL** ## **Charity registration number:1198368** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To establish and run a Village Hall and to**
**promote the provision of facilities for**
**recreational and leisure activities for local**
**residents, without discrimination.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Running the Village Hall and encouraging**
**participation in events. Regular activities**
**include monthly Coffee Mornings, which**
**have been increasingly well attended, a**
**monthly Knit and Natter group as well as**
**one-off events such as Christmas Lights**
**and a BYO Coronation Picnic. Some events**
**are purely social with no fund-raising**
**element, to encourage use of the hall by all**
**residents as an amenity. Funds have been**
**raised mainly from Open Gardens, a 100**
**Club, quiz and Coffee Mornings, along with**
**the hiring out of tables and chairs. The hall**
**is also used for all Parish Meetings and**
**associated sub-meetings.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have taken on board**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Not applicable.** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|**The success of the hall is entirely**
**dependant on the generous efforts of our**
**volunteers, both the Trustees and other**
**residents who provide DIY skills, run**
**activities such as Coffee Mornings and**
**the Knit & Natter group and help at**
**events. Open Gardens was heavily reliant**
**on the whole community pulling together**
**due to the impact of such an event on our**
**small village.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Trustees, supported by volunteers,**
**have delivered regular, varied social**
**events and issued regular newsletters (by**
**email or hand delivered) to keep the**
**residents informed of events and**
**encourage involvement. Numbers at**
**events are consistently high for a small**
**village and provide an opportunity for**
**new and former residents to meet their**
**neighbours and support each other. The**
**size and situation of the hall limits letting**
**opportunities so we are concentrating on**
**providing a welcoming hub for**
**community activities. We actively**
**welcome newcomers and neighbours in**
**outlying properties to all events and**
**promote social cohesion with ‘whole of**
**village’ events like Open Gardens.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| ||Para 1.41|| Investment performance against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had cash in the bank at**
**31/12/23 of £18187.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Present running costs are modest as the**
**hall is provided on a ‘peppercorn’ rent.**
**However, it is an old building and future**
**repairs are anticipated.**| |Amount of reserves held|Para 1.22|**£3000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or re-appointed**
**annually at the Annual General Meeting.**
**There are no persons or bodies entitled**
**to appoint trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**OULSTON VILLAGE HALL**| |---|---| |Other name the charity uses|None| |Registered charity number|**1198368**| |Charity’s principal address|Well Cottage
Oulston
York
YO61 3RA| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Lockwood|Chairman|Chairman from 25/3/23|| ||Richard Upton|Treasurer||| ||Angela Pontefract|Secretary||| ||Gillian Burn|||| ||Jacqueline
Lockwood||Elected 25/3/23|| ||StaceyShort|||| ||Josephine Torrens-
Burton|||| ||Allison Sheard|Chairman|23/3/22 - 25/3/23|| ||Clive Atkinson||23/3/22 - 25/3/23|| – Corporate trustees names of the directors at the date the report was approved **Director name** **None** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
None
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Angela Caroline Pontefract **Position (eg Secretary,** Secretary **Chair, etc)** Date 6" March 2024 SUMMARY OFACCOUNTS YEAR ENDING 3 2023- OU N VILLAGE HALL Income for year Events: Coffee momiTr8s Quiz night Open Gardens Plant sale Book Club £423.45 £106. £2.095.46 £5.00 £15.00 £182.40 £190.37 £40.CKJ £945.60 Donations l Hire Miscellaneous EDF credit note Coronation prints Il￿ Club £4,003.28 Expenses loi year Heat, light. v￿ter Rent & renovations Insurance Health & Safety Lottery Licence Membership. fees Acoustic panels Event costs etc £3LNJ.03 £6.00 £378.57 £54.96 £20.IXI £42.lJO £2.640.(LI £540.(M) £300.(M) £251.62 100 Club prizes Open Gardens float PuTchases E4,533.18 Balance ol Income mlnus expendlture for year 4529.90 31st Dec 2022 Lloyds Current Account Cash held £18,874.08 £0.00 £18,874.08 31st Dec 2023 Uoyds Ctsryent Atcount Zurich Insurnnce (paid but not cleared in 20221 Cash held £18,187.18 £157.IXI £0.00 £18,344.18 Totsl Income for year 4529.90 p41 Thwlf Fcis OL¥