Trustees’ Annual Report for the period
From 1/4/2023 Period start date To 31/3/2024 Period end date
Charity name: Clwb Hywl @ St Mary’s
Charity registration number:1198359
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Catering for the educational wellbeing of school children through the provision of an ASC (After School Club) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The ASC provision forms part of the school/Governors aims for “wraparound care” for children at St Mary’s school. The school provides a dedicated school classroom setting and the ASC have the responsibility for providing stimulating educational play resources and meeting welfare needs including food and snacks all within a safe environment |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, we received direct guidance from Sandra Welsby Childcare Business Development Officer for North Wales on all aspects of creating a CIO within the framework of the Charity Commission guidelines along with meeting our statutory responsibilities |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Our remit is not to make grants but in the early years of our ASC, we were successful in applying and obtaining Sustainability grants to allow an increase in our uptake to match and then exceed our operating costs (mainly staff related) |
| Policy on social investment including program related investment |
Para 1.38 | We currently have insufficient surplus funds to be able to look at financial social investment. We are an educational welfare childcare provider run on a “not for profit basis” |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers coming from the either the school team or Governors |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have been successful in establishing and After School club based at St Mary’s school that has provided vital support to several families in need that require extended care of their children beyond normal school time. These are normally where both parents/carers work and have no alternative provision for their children’s care and wellbeing. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We always endeavour to remain financially viable due to the importance of the social welfare benefits that parents and carers seek. A secure, safe and educationally stimulating environment. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not applicable as we seek to finance the operation of our ASC through the fees, we charge parents and carers. |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The balance between income and expenditure continues to be closely monitored to ensure ongoing financial viability |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Currently we aim to have a financial objective to ensure that our operating reserves are sufficient to cover minimum of two months staff costs |
| Amount of reserves held | Para 1.22 | Averaging £2,500 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Through grants and growing uptake in children using the ASC facilities we are managing to maintain financial viability |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of income come from the ASC fees that are paid by parents/carers. We have also been successful in obtaining a few sustainability and resource grants to maintain financial stability and enhance playworker resources |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable see above comments |
| A description of the principal risks facing the charity |
Para 1.46 | The main risks relate to a falling uptake of applications to join the ASC based on the fixed operational costs (staff team costs) |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Our ASC is constituted as a CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The CIO trustees were formed by a combination of senior members of the school team along with those with admin experience and a Governor who has a financial background All have DBS clearance |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees during the CIO set-up period received regular training and guidance through Sandra Welsby Childcare Business Development Officer for North Wales |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The CIO and the associated After School club has a fundamental aim to support the needs of Parents/carers who due to a wide range of circumstances need a care provision for their children between 3 pm and 6 pm (Monday to Friday -term time) |
| Relationship with any related parties |
Para 1.51 | We rely on the school to provide physical facilities and amenities at a nominal fee. |
| Other |
Reference and Administrative details
| Charity name | Clwb Hwyl @ St Mary’s |
|---|---|
| Other name the charity uses | After School Club Sy Mary’s |
| Registered charity number | 1198359 |
| Charity’s principal address | St Mary's Catholic Primary School Ffordd Llewelyn Flint CH6 5JZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paul Phillips | Chair | Whole year | Joint school/Governor decision |
|
| PhilipLeddy | Treasurer | Whole Year | ||
| LucyEdsall | Secretary | Whole Year | ||
| Frances Perrin | On MaternityLeave | |||
– Corporate trustees names of the directors at the date the report was approved
Director name Not Applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
We do not hold any funds as custodian trustees on behalf of others |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects |
We do not hold any funds as custodian trustees on behalf of others |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
We do not hold any funds as custodian trustees on behalf of others |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Childcare | Sandra Welsby | sandraw@clybiauplantcymru.org |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
– Financial statement End of April 2023 March 2024
Opening Balance April 2023: £6188
Income
Fees: £16907 Grants: £855 Total income: £17762 Expenditure Staff wages: £17517 Other costs: £3839 Total expenditure: £21356 Closing balance: £2594
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| PAUL PHILLIPS | LUCY EDSALL | |
CHAIR |
TREASURER | |
| 27.1.2025 | ||
| 27.1.2025 |