## **Trustees’ Annual Report for the period** ## **From 1/4/2023 Period start date To 31/3/2024 Period end date** **Charity name: Clwb Hywl @ St Mary’s** ## **Charity registration number:1198359** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Catering for the educational wellbeing of**
**school children through the provision of**
**an ASC (After School Club)**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The ASC provision forms part of the**
**school/Governors aims for “wraparound**
**care” for children at St Mary’s school.**
**The school provides a dedicated school**
**classroom setting and the ASC have the**
**responsibility for providing stimulating**
**educational play resources and meeting**
**welfare needs including food and**
**snacks all within a safe environment**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, we received direct guidance from**
**Sandra Welsby Childcare Business**
**Development Officer for North Wales on**
**all aspects of creating a CIO within the**
**framework of the Charity Commission**
**guidelines along with meeting our**
**statutory responsibilities**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Our remit is not to make grants but in**
**the early years of our ASC, we were**
**successful in applying and obtaining**
**Sustainability grants to allow an**
**increase in our uptake to match and**
**then exceed our operating costs (mainly**
**staff related)**| |Policy on social investment
including program related
investment|Para 1.38|**We currently have insufficient surplus**
**funds to be able to look at financial**
**social investment. We are an**
**educational welfare childcare provider**
**run on a “not for profit basis”**| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers coming from**
**the either the school team or Governors**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have been successful in**
**establishing and After School club**
**based at St Mary’s school that has**
**provided vital support to several**
**families in need that require extended**
**care of their children beyond normal**
**school time.**
**These are normally where both**
**parents/carers work and have no**
**alternative provision for their children’s**
**care and wellbeing.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We always endeavour to remain**
**financially viable due to the importance**
**of the social welfare benefits that**
**parents and carers seek. A secure, safe**
**and educationally stimulating**
**environment.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable as we seek to finance the**
**operation of our ASC through the fees,**
**we charge parents and carers.**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The balance between income and**
**expenditure continues to be closely**
**monitored to ensure ongoing financial**
**viability**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Currently we aim to have a financial**
**objective to ensure that our operating**
**reserves are sufficient to cover**
**minimum of two months staff costs**| |Amount of reserves held|Para 1.22|**Averaging £2,500**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Through grants and growing uptake in**
**children using the ASC facilities we are**
**managing to maintain financial viability**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principal sources of income come**
**from the ASC fees that are paid by**
**parents/carers. We have also been**
**successful in obtaining a few**
**sustainability and resource grants to**
**maintain financial stability and enhance**
**playworker resources**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable see above comments**| |A description of the principal
risks facing the charity|Para 1.46|**The main risks relate to a falling uptake**
**of applications to join the ASC based on**
**the fixed operational costs (staff team**
**costs)**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Our ASC is constituted as a CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The CIO trustees were formed by a**
**combination of senior members of the**
**school team along with those with**
**admin experience and a Governor who**
**has a financial background**
**All have DBS clearance**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**All trustees during the CIO set-up period**
**received regular training and guidance**
**through Sandra Welsby Childcare**
**Business Development Officer for North**
**Wales**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The CIO and the associated After School**
**club has a fundamental aim to support**
**the needs of Parents/carers who due to**
**a wide range of circumstances need a**
**care provision for their children between**
**3 pm and 6 pm (Monday to Friday -term**
**time)**| |Relationship with any
related parties|Para 1.51|**We rely on the school to provide**
**physical facilities and amenities at a**
**nominal fee.**| |Other||| ## **Reference and Administrative details** |Charity name|Clwb Hwyl @ St Mary’s| |---|---| |Other name the charity uses|After School Club Sy Mary’s| |Registered charity number|1198359| |Charity’s principal address|St Mary's Catholic Primary School
Ffordd Llewelyn
Flint
CH6 5JZ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Phillips|Chair|Whole year|Joint school/Governor
decision| ||PhilipLeddy|Treasurer|Whole Year|| ||LucyEdsall|Secretary|Whole Year|| ||Frances Perrin||On MaternityLeave|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name Not Applicable** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Not applicable**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|We do not hold any funds as custodian trustees on behalf
of others| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
fall within the custodian
charity’s objects|We do not hold any funds as custodian trustees on behalf
of others| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|We do not hold any funds as custodian trustees on behalf
of others| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Childcare**|Sandra Welsby|sandraw@clybiauplantcymru.org| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **– Financial statement End of April 2023 March 2024** Opening Balance April 2023: £6188 Income Fees: £16907 Grants: £855 Total income: £17762 Expenditure Staff wages: £17517 Other costs: £3839 Total expenditure: £21356 Closing balance: £2594 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||PAUL PHILLIPS|LUCY EDSALL| ||
CHAIR|TREASURER| ||27.1.2025|| ||27.1.2025||