York Active Youth (YAY)
Annual Report 2022 – 2023
Trustees
Brian Vernon-Rees Appointed 30/11/2021 Rupert Bryan Appointed 30/11/2021 Ian Turnbull Appointed 30/11/2021
Charity Number
11982778
Principal address
Old Orchard
Station Road Tollerton
YO61 1RD
Bankers
Lloyds Bank PO Box 1000
BX1 1LT
Aims
The 2 aims of the charity are to offer a minibus with driver service to “Not for Profit” organisations and Young People and to run an “Open Award” DofE centre in York.
Spring 2022
The charity was launched in March 2022 with the help of a £2000 interest free loan.
Two minibuses were loaned to YAY which took over the running costs of those minibuses. The donor CIC will make use of the “Minibus with Driver” service in the future. YAY is now the registered keeper for each.
Two section 19 permits were received from the Traffic Commissioner and a maintenance schedule was put in place. The minibuses are stored at Moorlane Youth Centre.
Summer 2022
The application for a DofE Directly Licenced Centre licence was done but it took a surprisingly long time for this to be delivered. The hold up seems to have been caused by a turnover of staff within DofE at a key point and for communications within DofE departments. The licence was not awarded until January 2023 so no DofE activity was possible within 2022.
A CIC used our group transport service over the summer to deliver school groups to their DofE expedition venues.
Autumn 2022 – Feb 2022
In September, York CVS mailed other charities and CICs working with Young People our details and our “Group transport” offer. This resulted in four charities getting in touch and asking for us to transport groups on evenings and at weekends. Over the following 6 months we did 16 trips with those charities.
We also contacted three schools to offer the youth group travel services. Only one school took up the offer but they were very pleased with us and used us for 12 times, mainly within York with sports teams but some went further. Our longest trip was Gateshead.
The DofE licence was finally granted and Young people were invited to join the Open Award group. These are mainly Year 12 students whose schools do not offer the Gold award. 7 Young People have joined with a view to doing expeditions in 2023 and a further 3 have joined looking to do expeditions in 2024. In addition, 37 Young People have transferred their DofE accounts to YAY from the defunct City of York Council group so that they are able to complete their awards and receive their Gold Certificates. Some of those have already completed their awards. This would not have been possible if the charity was not set up.
March 2022
The initial loan was repaid and we are looking to build on our first year’s activities. We intend to run more visits for charities and schools and we intend to recruit more Young People to the Open Award DofE group.
The long term plan is to buy or lease our own electric minibuses. We hope to apply for grant funding for that.
Accounts 1[st] April 2022 – 31[st] March 2023
Money in
| Interest FreeLoan | £2000 |
|---|---|
| Minibus and driverservice | £3401.04 |
| DofE Open Award fees from participants |
£4107.50 |
| Total money in | £9508.54 |
Money out
| Loan Repayment(nointerest) | £2000 |
|---|---|
| Minibusrepairs | £604.60 |
| Insurance | £2611.21 |
| Minibusfuel | £99.70 |
| DVLAand Section 19licences | £352.00 |
| DofE fees (licence and participant) | £486.00 |
| Total Money out | £6153.51 |
Surplus for the Year was £3355.03
No guarantee have been given by the CIO, where any potential liability under the guarantee is outstanding at the date of the statement of assets and liabilities;
No debt is outstanding at the date the statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the C
| Charity Name York Active Youth |
Charity Name York Active Youth |
Charity Name York Active Youth |
No (if any) 1198278 |
No (if any) 1198278 |
CC16a | |
|---|---|---|---|---|---|---|
| Receipts and payments accounts | ||||||
| For the period from | Period start date 17/03/202 2 |
To | Period end date 31/03/2023 |
|||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 2,000 £3,401.04 £4,107.50 |
Restricted funds Endowment funds to the nearest £ to the nearest £ - - - - - |
Total funds to the nearest £ 2,000 3,401 |
Last year to the nearest £ |
||
| Loan | 2,000 | - | - | 2,000 | - | |
| Minibus and driver service | £3,401.04 | - | - | 3,401 | - | |
| DofE Open Award fees from participants | £4,107.50 | - |
| - | |||||
|---|---|---|---|---|---|
| - | - | ||||
| Sub total(Gross income for AR) | 9,509 | - | |||
| A2 Asset and investment sales, (see table). | |||||
| None | - | ||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | |||||
| Loan Repayment (no interest) | £2,000 | - | |||
| Minibus repairs | £604.60 | - | |||
| Insurance | £2,611.21 | - | |||
| Minibus fuel | £99.70 | - | |||
| DVLA and Section 19 licences | £352.00 | - | |||
| DofE fees (licence and participant) | £486.00 | - | |||
| - | - | ||||
| - | - | ||||
| Sub total | 6,154 | - | |||
| A4 Asset and investment purchases, (see table) |
|||||
| None | - | ||||
| - | |||||
| Sub total | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Section B Statement of assets and liabilities | at the end of the period | ||||
| Categories B1 Cash funds |
Details | Unrestricte d funds to nearest £ 3,355 - - 3,355 |
Restricted funds to nearest £ - - - - |
Endowmen t funds to nearest £ |
|
| Cash in bank | 3,355 | - | - | ||
| - | - | - | |||
| - | - | - | |||
| Total cash funds | 3,355 | - | - |
| Unrestricte | Restricted | Endowmen | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | d funds | funds | t funds | ||||||
| to nearest £ | to nearest £ | to nearest | ||||||||
| £ | ||||||||||
| B1 | Cash funds | Cash in bank | 3,355 | |||||||
| - | - | |||||||||
| - | ||||||||||
| - | - | |||||||||
| - | ||||||||||
| - | - | |||||||||
| Total cash funds | 3,355 | |||||||||
| - | - |
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
(agree balances with receipts and payments account(s)) OK OK Unrestricte d funds Restricted funds Details to nearest £ to nearest £ - - - - - - - - Details Fund to which asset belongs Cost (optional) - - - Details Fund to which asset belongs Cost (optional) - - - Details Fund to which liability relates Amount due (optional) - Signature Print Name Ian Turnbull Ian Turnbull |
(agree balances with receipts and payments account(s)) OK OK Unrestricte d funds Restricted funds Details to nearest £ to nearest £ - - - - - - - - Details Fund to which asset belongs Cost (optional) - - - Details Fund to which asset belongs Cost (optional) - - - Details Fund to which liability relates Amount due (optional) - Signature Print Name Ian Turnbull Ian Turnbull |
OK |
|---|---|---|---|
| Endowmen t funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Ian Turnbull | Ian Turnbull | 25/06/2023 |