2025-02-28-accounts

Trustees' Annual Report for the period

Period start date Period end date From To 01 03 2024 28 02 2025

Section A Reference and administration details

Charity name Family Food Action

Other names charity is known by

Registered charity number (if any) 1198241

Charity's principal address 10 Bythesea Avenue

Bristol Postcode BS7 0FN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Anne Reese	Chair
	Richard Stanley	Secretary
	Michael Farmer	Treasurer
	EmilyRyan		to 2 February2025
	Mary Regan
	Jacqueline Haskins		to 31 March 2024
8

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

CIO Model Constitution

Charitable Incorporated Organisation How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

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July 2025

Section C Objectives and activities

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The objects of the charity are: The relief of need among families in Bristol who are socially or economically disadvantaged in such ways as the trustees may in their absolute discretion think fit but particularly through: a) the collection and distribution of food and toiletries via community partners already working with families and children in need, b) promoting and preserving good nutrition through an emphasis on the provision of fresh produce, c) raising awareness of food poverty and promoting public support for the charity’s activities, d) encouraging and enabling members of thepublic to undertake voluntary work.
	Family Food Action provides weekly donations of fresh produce and toiletries to 7 community organisations in North, East and Central Bristol (our partners), for distribution to families in economic and social need via: ● food clubs based in children’s centres, a community centre, a church, and a primary school, where families pay a small membership fee and in return receive weekly produce at a substantial discount. ● two adventure playgrounds that provide free meals to children out of school hours. Unlike Food Banks, families do not require a 3rdparty referral to join these food centres. All our partners are embedded in their local community with strong relationships with local children and families. Food is never offered in isolation and is just one part of wider family support that each partner offers. The 7 community organisations are: ● May Park Primary School ● Felix Road Adventure Playground ● The Vench Adventure Playground & Community Centre, ● St Paul’s Children’s Centre ● Southmead Children’s Centre ● St Werburgh’s Community Centre, and ● St Nicholas’ of Tolentino Church, St Judes The charity’s donations are sourced via weekly street collections and by purchases of fresh produce made by the charity on behalf of our partners and financed via donations and fundraising activities. The weekly street collections are informed by specific requests for various food types from each community partner, as are the purchases made by the charity on behalf of each partner. This differentiates FFA from other providers in that we are enabling our partners to exercise some control over what they receive, instead of relying on whatever surplus produce is available in any given week from, for example, local supermarkets. FFA has paid due regard to the Charity Commission guidance on public benefit. Bristol has the highest level of food poverty in the Southwest with 1/3 of Bristol children living in poverty and within North Bristol, FFA’s community partners are located in areas of greatest need as illustrated in the following graphic.

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In the graphic overleaf: A = Southmead; B = St Pauls; C = May Park; D = The Vench; E = Felix Rd; F = St Werburghs; G = St Nicholas

Red labels indicate >500 children eligible for Free School Meals; Orange indicate >100 and <=500; Green indicate <=100.

Public benefit is further enhanced by the charity’s focus on providing fresh fruit and veg, eggs, dairy and meat, given that such fresh produce is often less available to families living in deprived areas relative, say, to fast food outlets.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

FFA does not employ any staff or contractors, being run entirely by volunteers. These volunteers:

• Led and organised all aspects of the organisation, including finance

• Liaised with each community partner on a regular basis to understand their developing needs

• Organised weekly street by street collections of produce and toiletries

• Transported street collections to a central location for sorting

• Sorted the street collections into loads for each community partner and transported these loads to community partners

• Placed weekly orders with local suppliers of fruit and veg, dairy produce, eggs and halal meat, for delivery to community partners

• Ran an annual Open Day to promote the work of the charity

• Supported the charity’s various fundraising activities

Our regular suppliers, with whom we placed weekly orders on behalf of our community partners were:

• Dole PLC (formerly Total Produce) for fresh fruit, vegetables and milk

• PAK Butchers, a halal meat supplier, for fresh chicken portions

• Good Egg Company at Paxcroft Farm, for eggs

• Tesco at Golden Hill for other dairy produce.

We also received donated produce from several other local businesses:

• 10 fresh loaves a week from Hobbs House Bakery on Gloucester Rd.

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• Groceries and toiletries from Sainsbury’s branches at Union Street, Gloucester Road, Bishopston and Clifton Down, purchased through their ‘Helping Everyone Eat Better’ scheme and their Christmas charity budgets

Other local business partners with whom we have relationships are:

• Sainsbury’s Clifton Down and Sainsbury’s Dingles are collection partners and we received food donations from their customers once a fortnight. We also received donations from customers at the Union Street store

• We also organised a collection at Sainsbury’s Clifton Down 3 times during the year.

• Co-op Gloucester Road are a collection partner and we received food donations from their customers each week.

• Bristol Brunel Lions donated food to us roughly every 2 months.

• Bishopston and Ashley Down Labour Party organised a street collection on Gloucester Rd once a month and donated to us what they received.

• The Red Monkey Pub in Chandos Rd organised a fortnightly quiz, a Christmas raffle and grand quiz and the proceeds were donated to us.

• The Golden Hill community garden and Ardagh gardening group donated fresh vegetables.

• Tyntesfield National Trust donated pumpkins in October which we redistributed to our partners.

We have cemented our relationship with the Ardagh Community Trust and rent their premises to use on a Tuesday morning for our food sorting and distribution.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The charity’s activities have made a real contribution towards our community partners’ efforts to alleviate food poverty within their localities:

• Each week our donations help to support approximately >690 families per week through food clubs across our community partners.

• May Park Primary School: 20-23 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy

• The Vench Adventure Playground & Community Centre: 50 - 70 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy

• St Paul’s Children’s Centre: 40-45 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy

• Southmead Children’s Centre: FFA food donations are used to support 62 family club members and donated funds support direct delivery of dairy, fruit & vegetables.

• St Werburgh’s Community Centre: We support 20-25 families attending the Foodshare through purchase of a new fridge and weekly delivery of wholesale fresh fruit and vegetables

• St Nicholas of Tolentino Church: supporting 500 to 600 families per week. FFA support of fresh milk delivery weekly and purchase of a new fridge.

• In addition, in term time, each week we contribute towards approximately 60 children eating after school at the Vench activity sessions, and 530-560 children eating after school at Felix Road adventure playground

• whilst in school holidays , each week approximately 300 children eat lunch and 40 children have an afternoon snack at the Vench, and between 560 and 1500 children eat lunch or supper at Felix Road .

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In addition to the regular weekly distributions to our 7 community partners, the charity also made small one-off grant awards during the year. We provided £2,000 to Evergreen primary school in the Easton area of Bristol to support their School Fruit and Vegetable Scheme for Key Stage 2 pupils. We also made small one-off grants of less than £1,000 each to St Nicholas and St Werburghs to enable them to purchase fridges.

To meet our objective of raising awareness of food poverty, we publicise and keep in touch with our supporters via monthly newsletters, and maintain an informative website. We have a regular column in the monthly Bishopston Matters publication. In June 2024 we organised our third Open Day. The aim of which was to showcase our and our partners’ work and increase awareness within the local community of the work that FFA does and the impact we were having. We were successful in attracting many local people to the day, we recruited some new volunteers and raised funds to support our ongoing work. We have given talks to other local organisations, to explain the work of the charity, which resulted in additional donations. We ran a book stall at the Ardagh Craft Fair in May and a tombola at the Westbury on Trym Village show in September to raise awareness and recruit donors and volunteers as well as to raise funds. We have also supported other volunteers to run their own events in support of FFA with guidance and support and the provision of promotional materials and a new banner. In total FFA-run events raised £965, and other events raised £4057.

Section E Financial review

The charity extended its support to 2 additional community partners during the year, and Brief statement of the in light of this, reviewed its Reserve Policy. The trustees agreed to increase the charity’s policy on designated contingency reserve to £18,000, principally against the risk of the charity reserves having to cease its activities. This amount is broadly sufficient to ensure that the charity can continue to support its 7 partners for a period of 3 months, giving the partners some time to source alternative providers. Details of any funds Not applicable materially in deficit

Further financial review details (Optional information)

• Total income was £107,338 compared to £74,897 in the prior year.

• You may choose to include additional The charity’s principal source of funding remains regular weekly and monthly donations

• information, where relevant about: from individuals, local businesses, trusts and other organisations, as well as one-off and irregular donations. Regular donations were broadly stable at £45,803 (prior year

• ● the charity’s £45,771). Irregular and one-off donations were boosted by a single donation of £14,000

• principal sources of from Bristol Barristers Guildhall Chambers who nominated FFA as their charity of the

• funds (including any year, and a legacy of £20,660. Income received during the year from fund-raising events

• fundraising); either organised by the charity or others on the charity’s behalf, amounted to £5,022

• ● how expenditure (prior year £5,053). Gift aid arising from all donations and fundraisers grew to £9,298

• has supported the (prior year £8,291).

• key objectives of the charity;

• We estimate that we received around £81,600 worth of produce and toiletries via our

• ● investment policy weekly street collections over the course of the year.

• and objectives including any ethical During the year, we spent £66,958 on weekly deliveries of fresh produce for our partners

• investment policy (fruit and veg, eggs, other dairy produce and halal meat). This represented an increase

• adopted. from £61,743 in the prior year, reflecting the decision to increase the support given to our existing partners, and to take on new partners at St Nicholas and St Werburghs.

In addition, we distributed £3,263 via one-off grants to our partners (prior year £11,400).

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Expenditure on overheads and administration was minimal (less than 2% of total income).

Cash reserves at the end of the financial year were £65,726 compared to £31,157 at the end of the prior year. There were no restricted funds.

In view of the increase in support to partners during the year, the Trustees agreed to increase the designated contingency reserve to £18,000 (prior year £15,000). After amounts owed to suppliers, free reserves were thus £43,376 at the year end (prior year £12,501). This increase in free reserves can be ascribed to the two substantial donations noted above, which totalled £34,660.

Despite this one-off boost to free reserves, we continue to spend substantially more each month on fresh produce than we receive in regular income. We monitor this funding gap carefully throughout the year but have decided that we should draw down our free reserves to at least sustain current levels of support, rather than reduce the much needed support that we offer to our partners. At current rates we expect to be able to pursue this policy for 2 further years, during which time we will explore options to ensure that we can sustain current levels of support into the longer term.

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July 2025

Section F Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

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Signature(s)
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Position
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	Family Food Action	Family Food Action	Family Food Action	Family Food Action	Family Food Action	1198241	1198241	1198241	CC16a
	For the period from		01/03/2024		To		28/02/2025
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £		Restricted funds to the nearest £		Endowment funds to the nearest £		Total funds to the nearest £		Last year to the nearest £
Donations & fundraising	96,479		-		-		96,479		66,267
Gift Aid	9,298		-		-		9,298		8,291
Grants	-		-		-		-		-
Other income	1,561		-		-		1,561		339
Net funds from activities before incorporatin|-		-		-		-		-
Sub total(Gross income for AR)	107,338		-		-		107,338		74,897
A2 Asset and investment sales, (see table).
	-
	-								-
Sub total	-								-
Total receipts A3 Payments
									74,897
Bulk Produce	66,958		-		-		66,958		61,743
Grants made	3,263		-		-		3,263		11,400
Fundraisingcosts	485		-		-		485		237
Volunteer support costs	133		-		-		133		570
Overheads	1,930		-		-		1,930		677
Other expenditure	-		-		-		-		-
**Sub total **	72,770		-		-		72,770		74,626
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-								-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
									74,626
	34,569		-		-		34,569		271
	-		**- **		-		-		-
	31,157		-		-		31,157		30,886
	65,726		-		-		65,726		31,157

CCXX R1 accounts (SS)

19/10/2025

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use	Signature Current bank account Savings bank account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 931 - 64,795 - - - 65,726 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			When due (optional)
			Date of approval

CCXX R2 accounts (SS)

19/10/2025

2

CCXX R3 accounts ISSI 1911012025

CCXX R4 accounts ISSI 1911012025

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