## **Trustees' Annual Report for the period** Period start date Period end date **From To** 01 03 2024 28 02 2025 ## **Section A Reference and administration details** **Charity name** Family Food Action **Other names charity is known by** **Registered charity number (if any)** 1198241 **Charity's principal address** 10 Bythesea Avenue Bristol **Postcode** BS7 0FN ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Anne Reese|Chair||| ||Richard Stanley|Secretary||| ||Michael Farmer|Treasurer||| ||EmilyRyan||to 2 February2025|| ||Mary Regan|||| ||Jacqueline
Haskins||to 31 March 2024|| |||||| |8||||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) CIO Model Constitution Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) **FFA TAR** 1 July 2025 ## **Section C Objectives and activities** |**Section C**|**Objectives and activities**| |---|---| |**Summary of the**
**objects of the charity**
**set out in its**
**governing document**
**Summary of the main**
**activities undertaken**
**for the public benefit**
**in relation to these**
**objects (include within**
**this section the**
**statutory declaration**
**that trustees have had**
**regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The objects of the charity are:
_The relief of need among families in Bristol who are socially or economically_
_disadvantaged in such ways as the trustees may in their absolute discretion think fit but_
_particularly through:_
_a) the collection and distribution of food and toiletries via community partners already_
_working with families and children in need,_
_b) promoting and preserving good nutrition through an emphasis on the provision of_
_fresh produce,_
_c) raising awareness of food poverty and promoting public support for the charity’s_
_activities,_
_d) encouraging and enabling members of thepublic to undertake voluntary work._| ||Family Food Action provides weekly donations of fresh produce and toiletries to 7
community organisations in North, East and Central Bristol (our partners), for
distribution to families in economic and social need via:
● food clubs based in children’s centres, a community centre, a church, and a
primary school, where families pay a small membership fee and in return receive
weekly produce at a substantial discount.
● two adventure playgrounds that provide free meals to children out of school
hours.
Unlike Food Banks, families do not require a 3rdparty referral to join these food centres.
All our partners are embedded in their local community with strong relationships with
local children and families. Food is never offered in isolation and is just one part of wider
family support that each partner offers.
The 7 community organisations are:
● May Park Primary School
● Felix Road Adventure Playground
● The Vench Adventure Playground & Community Centre,
● St Paul’s Children’s Centre
● Southmead Children’s Centre
● St Werburgh’s Community Centre, and
● St Nicholas’ of Tolentino Church, St Judes
The charity’s donations are sourced via weekly street collections and by purchases of
fresh produce made by the charity on behalf of our partners and financed via donations
and fundraising activities. The weekly street collections are informed by specific
requests for various food types from each community partner, as are the purchases
made by the charity on behalf of each partner. This differentiates FFA from other
providers in that we are enabling our partners to exercise some control over what they
receive, instead of relying on whatever surplus produce is available in any given week
from, for example, local supermarkets.
FFA has paid due regard to the Charity Commission guidance on public benefit. Bristol
has the highest level of food poverty in the Southwest with 1/3 of Bristol children living
in poverty and within North Bristol, FFA’s community partners are located in areas of
greatest need as illustrated in the following graphic.| **FFA TAR** 2 July 2025 In the graphic overleaf: A = Southmead; B = St Pauls; C = May Park; D = The Vench; E = Felix Rd; F = St Werburghs; G = St Nicholas Red labels indicate >500 children eligible for Free School Meals; Orange indicate >100 and <=500; Green indicate <=100. Public benefit is further enhanced by the charity’s focus on providing fresh fruit and veg, eggs, dairy and meat, given that such fresh produce is often less available to families living in deprived areas relative, say, to fast food outlets. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. FFA does not employ any staff or contractors, being run entirely by volunteers. These volunteers: - Led and organised all aspects of the organisation, including finance - Liaised with each community partner on a regular basis to understand their developing needs - Organised weekly street by street collections of produce and toiletries - Transported street collections to a central location for sorting - Sorted the street collections into loads for each community partner and transported these loads to community partners - Placed weekly orders with local suppliers of fruit and veg, dairy produce, eggs and halal meat, for delivery to community partners - Ran an annual Open Day to promote the work of the charity - Supported the charity’s various fundraising activities Our regular suppliers, with whom we placed weekly orders on behalf of our community partners were: - Dole PLC (formerly Total Produce) for fresh fruit, vegetables and milk - PAK Butchers, a halal meat supplier, for fresh chicken portions - Good Egg Company at Paxcroft Farm, for eggs - Tesco at Golden Hill for other dairy produce. We also received donated produce from several other local businesses: - 10 fresh loaves a week from Hobbs House Bakery on Gloucester Rd. **FFA TAR** 3 July 2025 - Groceries and toiletries from Sainsbury’s branches at Union Street, Gloucester Road, Bishopston and Clifton Down, purchased through their ‘Helping Everyone Eat Better’ scheme and their Christmas charity budgets Other local business partners with whom we have relationships are: - Sainsbury’s Clifton Down and Sainsbury’s Dingles are collection partners and we received food donations from their customers once a fortnight. We also received donations from customers at the Union Street store - We also organised a collection at Sainsbury’s Clifton Down 3 times during the year. - Co-op Gloucester Road are a collection partner and we received food donations from their customers each week. - Bristol Brunel Lions donated food to us roughly every 2 months. - Bishopston and Ashley Down Labour Party organised a street collection on Gloucester Rd once a month and donated to us what they received. - The Red Monkey Pub in Chandos Rd organised a fortnightly quiz, a Christmas raffle and grand quiz and the proceeds were donated to us. - The Golden Hill community garden and Ardagh gardening group donated fresh vegetables. - Tyntesfield National Trust donated pumpkins in October which we redistributed to our partners. We have cemented our relationship with the Ardagh Community Trust and rent their premises to use on a Tuesday morning for our food sorting and distribution. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The charity’s activities have made a real contribution towards our community partners’ efforts to alleviate food poverty within their localities: - **Each week** our donations help to support approximately **>690 families** per week through food clubs across our community partners. - May Park Primary School: 20-23 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy - The Vench Adventure Playground & Community Centre: 50 - 70 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy - St Paul’s Children’s Centre: 40-45 families through donated food and toiletries and wholesale deliveries of fruit, vegetables and dairy - Southmead Children’s Centre: FFA food donations are used to support 62 family club members and donated funds support direct delivery of dairy, fruit & vegetables. - St Werburgh’s Community Centre: We support 20-25 families attending the Foodshare through purchase of a new fridge and weekly delivery of wholesale fresh fruit and vegetables - St Nicholas of Tolentino Church: supporting 500 to 600 families per week. FFA support of fresh milk delivery weekly and purchase of a new fridge. - In addition, in term time, **each week** we contribute towards approximately **60 children** eating after school at the **Vench** activity sessions, and **530-560 children** eating after school at **Felix Road** adventure playground - whilst in school holidays **, each week** approximately **300 children** eat lunch and **40 children** have an afternoon snack at the **Vench,** and between **560 and 1500 children** eat lunch or supper at **Felix Road** . **FFA TAR** July 2025 4 In addition to the regular weekly distributions to our 7 community partners, the charity also made small one-off grant awards during the year. We provided £2,000 to Evergreen primary school in the Easton area of Bristol to support their School Fruit and Vegetable Scheme for Key Stage 2 pupils. We also made small one-off grants of less than £1,000 each to St Nicholas and St Werburghs to enable them to purchase fridges. To meet our objective of raising awareness of food poverty, we publicise and keep in touch with our supporters via monthly newsletters, and maintain an informative website. We have a regular column in the monthly Bishopston Matters publication. In June 2024 we organised our third Open Day. The aim of which was to showcase our and our partners’ work and increase awareness within the local community of the work that FFA does and the impact we were having. We were successful in attracting many local people to the day, we recruited some new volunteers and raised funds to support our ongoing work. We have given talks to other local organisations, to explain the work of the charity, which resulted in additional donations. We ran a book stall at the Ardagh Craft Fair in May and a tombola at the Westbury on Trym Village show in September to raise awareness and recruit donors and volunteers as well as to raise funds. We have also supported other volunteers to run their own events in support of FFA with guidance and support and the provision of promotional materials and a new banner. In total FFA-run events raised £965, and other events raised £4057. ## **Section E Financial review** The charity extended its support to 2 additional community partners during the year, and **Brief statement of the** in light of this, reviewed its Reserve Policy. The trustees agreed to increase the **charity’s policy on** designated contingency reserve to £18,000, principally against the risk of the charity **reserves** having to cease its activities. This amount is broadly sufficient to ensure that the charity can continue to support its 7 partners for a period of 3 months, giving the partners some time to source alternative providers. **Details of any funds** Not applicable **materially in deficit** ## **Further financial review details (Optional information)** - Total income was £107,338 compared to £74,897 in the prior year. - You **may choose** to include additional The charity’s principal source of funding remains regular weekly and monthly donations - information, where relevant about: from individuals, local businesses, trusts and other organisations, as well as one-off and irregular donations. Regular donations were broadly stable at £45,803 (prior year - ● the charity’s £45,771). Irregular and one-off donations were boosted by a single donation of £14,000 - principal sources of from Bristol Barristers Guildhall Chambers who nominated FFA as their charity of the - funds (including any year, and a legacy of £20,660. Income received during the year from fund-raising events - fundraising); either organised by the charity or others on the charity’s behalf, amounted to £5,022 - ● how expenditure (prior year £5,053). Gift aid arising from all donations and fundraisers grew to £9,298 - has supported the (prior year £8,291). - key objectives of the charity; - We estimate that we received around £81,600 worth of produce and toiletries via our - ● investment policy weekly street collections over the course of the year. - and objectives including any ethical During the year, we spent £66,958 on weekly deliveries of fresh produce for our partners - investment policy (fruit and veg, eggs, other dairy produce and halal meat). This represented an increase - adopted. from £61,743 in the prior year, reflecting the decision to increase the support given to our existing partners, and to take on new partners at St Nicholas and St Werburghs. In addition, we distributed £3,263 via one-off grants to our partners (prior year £11,400). **FFA TAR** July 2025 5 Expenditure on overheads and administration was minimal (less than 2% of total income). Cash reserves at the end of the financial year were £65,726 compared to £31,157 at the end of the prior year. There were no restricted funds. In view of the increase in support to partners during the year, the Trustees agreed to increase the designated contingency reserve to £18,000 (prior year £15,000). After amounts owed to suppliers, free reserves were thus £43,376 at the year end (prior year £12,501). This increase in free reserves can be ascribed to the two substantial donations noted above, which totalled £34,660. Despite this one-off boost to free reserves, we continue to spend substantially more each month on fresh produce than we receive in regular income. We monitor this funding gap carefully throughout the year but have decided that we should draw down our free reserves to at least sustain current levels of support, rather than reduce the much needed support that we offer to our partners. At current rates we expect to be able to pursue this policy for 2 further years, during which time we will explore options to ensure that we can sustain current levels of support into the longer term. **FFA TAR** 6 July 2025 ## **Section F Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s)
Position
Date
**----- End of picture text -----**
**FFA TAR** July 2025 7 ||**Family Food Action**|**Family Food Action**|**Family Food Action**|**Family Food Action**|**Family Food Action**|**1198241**|**1198241**|**1198241**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||**01/03/2024**||**To**||**28/02/2025**||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Donations & fundraising|**96,479**||**-**||**-**||**96,479**||**66,267**| |Gift Aid|**9,298**||**-**||**-**||**9,298**||**8,291**| |Grants|**-**||**-**||**-**||**-**||**-**| |Other income|**1,561**||**-**||**-**||**1,561**||**339**| |Net funds from activities before incorporatin\|**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**107,338**||**-**||**-**||**107,338**||**74,897**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**74,897**| ||||||||||| |
Bulk Produce|**66,958**||**-**||**-**||**66,958**||**61,743**| |Grants made|**3,263**||**-**||**-**||**3,263**||**11,400**| |Fundraisingcosts|**485**||**-**||**-**||**485**||**237**| |Volunteer support costs|**133**||**-**||**-**||**133**||**570**| |Overheads|**1,930**||**-**||**-**||**1,930**||**677**| |Other expenditure|**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**72,770**||**-**||**-**||**72,770**||**74,626**| ||||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**74,626**| ||||||||||| ||**34,569**||**-**||**-**||**34,569**||**271**| ||**-**||**- **||**-**||**-**||**-**| ||**31,157**||**-**||**-**||**31,157**||**30,886**| ||**65,726**||**-**||**-**||**65,726**||**31,157**| CCXX R1 accounts (SS) 19/10/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Signature
Current bank account
Savings bank account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**931**
**-**
**64,795**
**-**
**-**
**-**
**65,726**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of approval| ||||| ||||| ||||| CCXX R2 accounts (SS) 19/10/2025 2 CCXX R3 accounts ISSI 1911012025 CCXX R4 accounts ISSI 1911012025 I repcrft to tt* tn￿tres on ewrdnth ol the xoJurf501 Famity Food klhjn IP4iAtred Ch¥ity 1198421. tr*"Chrrtn for thE ￿¥r ended 28 Febntrary 2025. xIc￿￿n¢tw￿h Il* tr* Ch¥ll*s Acl 3011 *￿t.). I rtFW)rt in tyl my min**)n ol the Ch¥itrfs at¢¢w¢¥s(¥rnl &xrt sécllm 14501 2011 kl and #i Wrfknsecl￿ 14gSMb} ACL